• On-campus Science Computing services are *BY APPOINTMENT ONLY*.
    • Please contact a Science Computing representative for an appointment.
      • Due to reduced staffing, walk-ins may be disappointed.
      • Virtual support is still available at the above contacts or via Teams.
  • In-person access to the student computing labs (Nexus labs) is not currently available.

Schedule a meeting

How to schedule a Zoom meeting

Schedule with the desktop client | Schedule in browser | Via Outlook

Schedule via Desktop client

  • Sign in to Zoom.
  • Click "Schedule". It appears as a calendar symbol.
  • A new page will appear that allows one to change the settings of the meeting to what is desired. Some of the noteworthy options are:
    • Topic: This is the name of the meeting that attendees will see.
    • Date & Time: Enter the start and end times, as well as the Timezone and whether this meeting is a reccuring one or not.
    • Security
      • Passcode: Choose whether attendees need a password to attend or not. If so, the password can be chosen here.
    • Calendar: Allows one to choose where the Zoom meeting will be scheduled.
      • Outlook: Allows one to send Zoom invitations via Outlook. Availible for Windows computers.
      • iCal: Allows one to send Zoom invitations via iCal. Availible for Mac computers.
      • Other Calendars: Open a new window where the meeting information can be copied and pasted anywhere by the user.
  • Click "Save" to complete the scheduling of the meeting.

The Zoom meeting is accessible by a Zoom URL in the meeting information. Using "Calendar" allows one to send invitations containing this URL to attendees. It can be done through Outlook, iCal, and other calendar applications. Additionally, it can be copy and pasted if necessary.

Schedule in browser

  • Sign in to Zoom on the University's Zoom page.
  • Click "Meetings" and then "Schedule a meeting".
  • A new page will appear that allows one to change the settings of the meeting to what is desired. Some of the noteworthy options are:
    • Topic: This is the name of the meeting that attendees will see.
    • Date & Time: Enter the start and end times, as well as the Timezone and whether this meeting is a reccuring one or not.
    • Security
      • Passcode: Choose whether attendees need a password to attend or not. If so, the password can be chosen here.
    • Calendar: Allows one to choose where the Zoom meeting will be scheduled.
      • Outlook: Allows one to send Zoom invitations via Outlook. Availible for Windows computers.
      • iCal: Allows one to send Zoom invitations via iCal. Availible for Mac computers.
      • Other Calendars: Open a new window where the meeting information can be copied and pasted anywhere by the user.
  • Click "Save" to complete the scheduling of the meeting.

Via Outlook

  • Ensure that Microsoft 365 (which includes outlook) is installed on your computer.
  • Download "Zoom plugin for Microsoft Outlook" from the Zoom website.
  • Run the .msi installer and follow the instructions laid out within it.
  • Upon opening the Outlook desktop app, go to the calendar section. "Schedule a meeting" and "Start instant meeting" will be availible options in the toolbar at the top of the screen. Click them and fill in the desired information to set up a Zoom meeting.

Issues or Concerns?