How all conference participants can contribute to an accessible event

We invite you to be conscious of these conventional accessibility measures:

  • Avoid all scented products while at the conference
  • Preparing for your presentation:

    • Bring the materials you need on a jump drive. Internet access may not be available in your presentation room
    • Bring a few print copies for audience members who would like to follow along
    • Offer large-print copies (17-point or larger) of your full presentation and handouts at your session (feel free to add a disclaimer: "Please do not distribute without the expressed permission of the author," and include your name and contact information)
    • Be prepared to project your full presentation should captioning fail
  • There may be CART transcription and ASL interpretation at this event. You can facilitate accurate CART transcription and ASL interpretation if you:

    • Deliver your presentation at a comfortable pace

    • Avoid using jargon

    • Allow time for eye contact and the spelling of proper names and terminology

    • Provide captioning of films and video clips

  • If you will be incorporating PowerPoint slides into your presentation:

    • Use a high contrast color scheme (example: white background, black font or the reverse)

    • Use a sans-serif font, such as Arial, and maintain a large font size

    • Provide minimal text on each slide (only a few points)

    • Incorporate audio description of all images, graphs, quotations, etc. on your slides

  • If you will be incorporating activities into your presentation:

    • Remember accessibility issues with any participant activities, such as responding to questions, arranging sticky notes, small group projects, etc.

  • Delivering your presentation:

    • Use the microphone. Note that if you ask "Can everyone hear me OK?" some people might be uncomfortable saying that they cannot

    • During the question period, repeat the question into the microphone

    • Be visible and in good light so participants can see your face when you talk. Be careful not to face away from the audience when reading projected material

  • Accessibility Resources