Science Graduate Studies COVID-19 Operating Guidelines

Science Graduate Studies Office Closure

As per the directive from the President’s office, the Science Graduate Studies Office (SGSO) will be closed for all in person business effective immediately. Return date for staff and faculty will be reviewed at the end of March. Please monitor the University's Coronavirus Information website for more information.

The SGSO staff will continue to work remotely during our office closure. As such, all business will be conducted by email. Should you need to get in contact with a member of the SGSO staff please review our personnel page.

Below we have outlined our temporary operating procedures for the next three weeks.

Course work

Students who are currently enrolled in courses should speak with their course instructors if they have questions regarding the alternative learning arrangements that are being implemented across campus. Please consult the University's Keep Learning page for additional information.

Research Activities

All researchers must safely suspend non-critical lab operationsby 5 p.m. on Friday, March20.

Researchers must only maintain on-campus research if it is deemed critical research; your supervisor MUST have approval from the Office of Research for ANY research activities believed to be critical. All research with direct human participant contact (physical assessments, in person interviews) is suspended. ALL research-related travel – including international and domestic travel – for faculty, staff and students is suspended.

Thesis Defences

At present, thesis defences can go forward as planned. The SGSO has made the following considerations:

  • Defences MUST now take place with all parties participating remotely. Please see GSPA's process for a remote thesis defence. Remote participation must be arranged through SGSO or as directed by the Science Dissertation Coordinator (Krista Parsons).
  • Students who wish to reschedule their thesis defence to another date in the upcoming term will be permitted to do so without academic penalty.

Comprehensive Examinations and Thesis Proposal Defences

At present, comprehensive examinations and proposal defences can go forward as planned. The SGSO has made the following considerations:

  • Examinations/proposal defences MUST now take place with all parties participating remotely. Remote participation must be arranged through your departmental coordinators and/or Science Computing.
  • Students who wish to reschedule their comprehensive examination or proposal defence to another date in the upcoming term will be permitted to do so without academic penalty.

Records and Forms

The SGSO will continue to process forms and records as best we can during the work from home time frame. In order to do this we request that students abide by the following procedures:

  • Students should complete an electronic copy of the required form and obtain approval from their Supervisor(s) via email (preferred over e-signatures).
    • Supervisors should indicate what they are approving in the email (i.e., “I approve John Smith to be inactive for the Spring 2020 term” versus “I approve”).
  • Students should email a copy of the form and approval from their supervisor(s) to their Department Graduate Coordinator.
  • Department Graduate Coordinators will obtain the email approval from the Associate Chair, Graduate Studies and email the request on to the SGSO for processing.

TAships

Provided the University is open, TAs are expected to continue to support course delivery. Given that the nature of the courses will change, the activities of the TA may be different from those originally agreed on. TAs should not be having face-to-face contact with students (e.g., office hours can be held – but through on-line means).

Related links