A bylaw relating generally to the business and affairs of committees and councils of Senate of the University of Waterloo.
BE IT ENACTED as a bylaw of Senate of the University of Waterloo, as follows:
1. MEETINGS TO BE OPEN
Subject to the provisions in section 2 of this bylaw, all meetings of committees and councils of Senate shall be open to members of the university community, the public-at-large, and representatives of the news media. Any committee or council of Senate will make every effort to hold its meetings in a room sufficiently large to accommodate those who indicate to the secretary of the relevant committee or council, two full working days in advance of the meeting, their desire to attend.
2. MEETINGS IN CLOSED SESSION
Notwithstanding the provisions of section 1 of this bylaw, any committee or council of Senate may elect to hold part or all of any meeting in closed session for the purpose of considering confidential financial matters of the university or where intimate financial or personal matters of any person may be disclosed unless such person requests that such part of the meeting be open to the public.
3. AGENDA AND BACKGROUND MATERIAL TO BE AVAILABLE
- Notice in writing of each general meeting of any committee or council shall be available at least seven (7) days prior to the date of each such meeting.
- The agenda and available background material with respect to non-confidential matters for any general meeting of any committee or council shall be available at least seven (7) days prior to the date of each such meeting.
4. REPRESENTATIONS TO MEETINGS
Any members of the university community, or of the public-at-large, wishing to make representations to any meeting of a committee or council shall file with the secretary of the relevant committee or council, at least two (2) full working days prior to the date of such proposed meeting, written notice to that effect with such notice to designate the nature of the proposed representations.
5. TIME LIMIT ON PRESENTATIONS
The chair of any committee or council may limit the time to be allotted to members of the university community and the public-at-large for committee or council presentations.
6. LIMIT ON SERVICE ON COMMITTEES
An elected member of Senate shall not serve on more than one of the Executive, Finance or Long Range Planning Committees.
7. TERM OF OFFICE
Except where specified by Senate bylaws, the term of office on committees or councils shall be for one (1) year, with members eligible for re-election.
8. SECRETARY OF COMMITTEES
The secretary of the university, or designate, shall be the non-voting secretary of each committee or council of Senate.
Approved by Senate 4 December 1972.
Amended by Senate January 1973.
Amended by Senate April 1973.
Amended by Senate in two readings, September and October 1975.
Amended by Senate in two readings, November 2013 and January 2014.