Contents 

  1. Overview of UWSA Governance 
  1. Release Time from Work 
  1. Benefits of Serving 
  1. Director: Role & Activities 
  1. Director: Time Commitment 
  1. Director: Skills for Success 
  1. President-elect: Role & Activities 
  1. President-elect: Time Commitment  
  1. President-elect: Skills Needed for Success 
  1. Overview of UWSA Governance 

The UWSA By-law stipulates that the UWSA is managed by a Board of Directors, and that all UWSA Members are eligible for election to a Director role. Directors serve a term of three (3) years and may be re-elected to serve a maximum of three (3) consecutive terms. Collectively, the Board of Directors guides the high-level strategic governance of the UWSA and provides advice and direction to the Operations Team. 

The Operations Team is lead by the President, a UWSA Member who is elected for a three-year term that includes the following phases:  

  • Year one: President-elect 
  • Year two: President (full-time secondment to UWSA with regular salary plus stipend
  • Tear three: Past President 

This UWSA organizational chart provides a visual outline of this structure.  

  1. Release Time from Work 

As outlined in the University of Waterloo service guidelines, the University grants the following amounts of release time to UWSA Members serving the UWSA as a Director: 

  • Directors receive one day per month to attend to UWSA business 
  • Directors appointed by the UWSA Board to serve in the Officer role of Secretary or Treasurer receive two days per month to attend to UWSA business 

The university grants the following the following amounts of release time to UWSA Members serving the UWSA as President-elect, President, and Past President: 

  • President-elect: three days per month to attend to UWSA business 
  • President: 100% release time - full-time secondment to UWSA 
  • Past President: three days per month to attend to UWSA business 

The supervisor of each UWSA Member elected to a Director or President-elect role receives a letter informing them of the appointment and the release time granted by the University. 

  1. Benefits of Serving 

These are just a few of the many benefits of serving your UWSA. 

Director 

  • Training in governance principles is provided to Directors; other training may also be made available 
  • Participation in UWSA strategic planning activities 
  • Development of working relationships with colleagues from across campus including senior members of University leadership
  • Understanding of meeting conduct and being an effective meeting organizer/participant  

President-elect 

  • Development of on-campus leadership skills and experience, including managing UWSA employees and co-chairing UW’s Staff Relations Committee ​​​​​
  • Training in governance principles and other topics is available
  • Experience driving UWSA strategic planning activities
  • Development of working relationships with colleagues from across campus including senior members of University leadership
  • Stipend in year two, when President role begins 
  1. Director: Role & Activities 

UWSA Directors must work to ensure that the work of the UWSA is in full alignment with its By-law and other governing principles. No one Director has any more authority or power than any other Director, which means a lot of collaboration, which means a lot of meetings. Directors are expected to: 

  • Prepare for all meetings by reviewing past meeting notes, considering the topic at hand, and establishing a perspective on the topic, 
  • Attend at least 75% of Board and assigned committee meetings,  
  • Actively participate in all meetings and bring your best ideas to the table, and 
  • Participate in training and development activities organized by the Board.   

Once the Board is formed, it appoints Directors to fill the Officer roles of Secretary, Treasurer, Chair and Vice Chair. Each of these has additional responsibilities specific to the role.   

  1. Director: Time Commitment 

The estimates below include meeting time, and do not include preparation time that is required for full active participation in meetings. Over the course of their term, Directors can expect to spend the full Release Time granted through the UW Service Guidelines. Directors who take on additional committee work can expect to spend additional time outside of work hours. 

UWSA Meetings 

  • UWSA Board meetings: 2 hours every 3 weeks 
  • UWSA Annual Meeting: 1 hour every year  
  • UWSA Special Meetings: rarely called 

UWSA Committees and Working Groups 

Directors have opportunity to participate in UWSA Committees and Working Groups based on availability, interest, and skillset.  

UW-level Committees 

Directors have the opportunity for membership on the following university wide committees where Board membership is required: 

Area Reps Meetings 

  • 1 hour every month (optional, but recommended) 
  1. Board Director: Skills for Success  

These are skills that have proven valuable. It is not an exhaustive list, and there are other skills that would support success. And possession of all these attributes is not a requirement; candidates with a subset of these skills are encouraged to put their name forward.  

  • Openness to learn and develop new skills; this is a growth opportunity 
  • Commitment to do your best and act with integrity 
  • Willingness to actively engage in collaborative work of Board, Committees, and Working Groups 
  • A desire to advocate for staff interests in the areas of working conditions, compensation, benefits, and organizational policies
  • Strong organizational and time management skills 
  • An interest in contributing to the strategic direction of the UWSA 
  • Awareness (or willingness to build awareness) of UW Policies impacting staff 
  1. President-elect: Role & Activities 

The UWSA President-elect is a part of the UWSA Operations Team, which is responsible for fulfilling the mandate of the UWSA. All work of the Operations Team must be in full alignment with its By-law and other governing principles. The UWSA operates in a collaborative manner with various University partners, which means a lot of meetings. The President-elect is expected to: 

  • Prepare for all meetings by reviewing past meeting notes, considering the topic at hand, and establishing a perspective on the topic, 
  • Actively participate in all meetings and bring your best ideas to the table, and 
  • Participate in training and development activities to become prepared to take on the President role.
  1. President-elect: Time Commitment  

The estimates below include meeting time, and do not include preparation time that is required for full active participation in meetings. Over the course of their term, the President-elect can expect to spend the full Release Time granted through the UW Service Guidelines. Additional time outside of work hours may also be necessary. 

UWSA Meetings 

  • UWSA Board meetings: 2 hours every 3 weeks 
  • UWSA Annual Meeting: 1 hour every year 
  • UWSA Special Meetings: rarely called 

UWSA Committees and Working Groups 

The President-elect is a member of several UWSA Committees and Working Groups 

UW-level Committees 

The President-elect is a member of the following university wide committees: 

Area Reps Meetings 

  • 1 hour every month  
  1. President-elect: Skills for Success 

These are skills that have proven valuable. It is not an exhaustive list, and there are other skills that would support success. And possession of all these attributes is not a requirement; candidates with a subset of these skills are encouraged to put their name forward.  

  • Openness to learn and develop new skills; this is a growth opportunity 
  • Commitment to do your best and act with integrity 
  • Ability to see multiple perspectives, consult broadly, and make reasoned recommendations for the Association 
  • Strong organizational and time management skills
  • Willingness to share your perspective and experiences as a UW staff member and to be open to developing understanding of those of UWSA’s diverse Members
  • Ability to represent the Association with tact and diplomacy
  • As President, willingness to mentor and support the development of the incoming President-elect
  • As Past President, willingness to mentor and support the work of the President 
  • Management experience is beneficial, as is completion of Leadership Essentials  
  • Willingness to speak on behalf of the UWSA 
  • Experience chairing meetings and driving committee work 

 

 

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