Information you may need, based on written approval received by your Advisor/Supervisor:

Please provide all information and in as much detail as possible. All Receipts/Invoices must show proof of payment (What payment method was used, i.e. credit card showing last 4 digits of the number). If the method of payment is not provided on the receipt, additional proof of payment (snippet of the line-item from card) is also required. Any missing information or errors will cause delays to reimbursement. Retain all original receipts until payment has been confirmed.

For virtual events, please attach: 

  • Registration/membership invoice(s)
  • Event schedule
  • Event program (full)
  • Program page showing abstract/presentation
  • Approval email (from Grad Coordinator/Supervisor) stating the research purpose statement for this activity, to add to the claim for compliance requirements.

For in person events, please attach:

  • Registration/membership invoice(s)
  • Transportation information (taxi, uber, airfare, train etc.)
  • Food receipts
  • Alcohol ineligibility statement I am not sure how this is functioning
  • Accommodation receipts, showing itemized services
  • Event schedule
  • Event program (full)
  • Program page showing abstract/presentation
  • Approval email (from Grad Coordinator/Supervisor) stating the research purpose statement for this activity, to add to the claim for compliance requirements.

For other purchases, please attach:

  • Invoice(s) showing payment
  • Shipment confirmation
  • Proof of payment for each expense (snippet of the line-item from card)