Information for employers

Step 1: Obtain position approval and submit forms

• Submit the UW Work Placement Job Request form to Student Awards and Financial Aid (SAFA) once it has been approved by the person in your faculty/department with signing authority for the program
• Should the job you are hiring for require a higher salary, your faculty/department will be responsible for covering the difference above the monthly maximum of $2,200

Step 2: Employer uses WaterlooWorks to post their job

• SAFA will forward a copy of the UW Work Placement Job Request form  to Co-operative Education (CE) verifying that the position is approved to be funded by the Work Placement program
• Employers will use WaterlooWorks to create a job posting for their position

Step 1: Confirm eligibility

• After you have received your matches from CE, narrow down your candidate list and email SAFA an initial list of a maximum of 10 candidate names and their UW ID numbers for verification.
• SAFA will respond with eligibility check results within 24 hours
• If you require further eligibility checks please contact SAFA
• Ineligible candidates should not be interviewed

Step 2: Conduct interviews and rank students

• CE will inform SAFA of Work Placement positions which have been successfully matched with a student

• Using the HR Workday user guide for managers follow the instructions on Hire a Work Placement Student. 
• Once submitted, the hire is now complete and will go to HR for review. Tip: To view the status of your hire, go to your Workday inbox and find the Hire: event in the Archive tab. Click the Process tab to view where the hire process is.
• Forward the  Work Placement Employer Declaration Form to the Undergraduate Student Awards Coordinator to complete the approval in Workday.