Post a job
- Obtain position approval and submit forms
- Submit the Step 1: UW Work Placement Job Request Form (PDF) to Student Awards and Financial Aid (SAFA) once it has been approved by the person in your faculty/department with signing authority for the program.
- Should the job you are hiring for require a higher salary, your faculty/department will be responsible for covering the difference above the monthly maximum of $2,300.
- Employer uses WaterlooWorks to post their job
- SAFA will forward a copy of the UW Work Placement Job Request Form to Co-operative Education (CE) verifying that the position has been approved to be funded by the Work Placement program.
- Employers will use WaterlooWorks to create a job posting for their position.
Please Note that all forms have been updated for Spring 2022, Fall 2022 and Winter 2023. If you require forms for Winter 2022, please contact SAFA.
Hire for the position
- Confirm eligibility
- After you have received your matches from CE, narrow down your candidate list and complete the Step 2: Work Placement Eligibility Check Form (PDF) and submit to SAFA for verification.
- SAFA will aim to respond with eligibility check results within 24 hours.
- Ineligible candidates should not be interviewed.
- Conduct interviews and rank students
- CE will inform SAFA of Work Placement positions which have been successfully matched with a student.
Please Note that all forms have been updated for Spring 2022, Fall 2022 and Winter 2023. If you require forms for Winter 2022, please contact SAFA.
Hire the student using workday
- Forward the Step 3: UW Work Placement Employer Declaration Form (PDF) to SAFA for approval in WorkDay.
- Using the HR Workday user guide for managers follow the instructions on Hire a Work Placement Student.
- Once submitted, the hire is now complete and will go to HR for review. Tip: To view the status of your hire, go to your Workday inbox and find the Hire: event in the Archive tab. Click the Process tab to view where the hire process is.
Please Note that all forms have been updated for Spring 2022, Fall 2022 and Winter 2023. If you require forms for Winter 2022, please contact SAFA.
