When to submit this form
Once the proposed committee membership and earliest possible date for the comprehensive examination has been decided. The proposed committee membership must be approved and effective October 2020, a Comprehensive Examination Chair assigned before proceeding to confirm a date/time for the examination; the supervisor must include the Examination Chair in their correspondence to set up a date and time that works for everyone who must attend.
Who can submit this form
Supervisors of SYDE PhD students or the PhD candidate. If the supervisor is submitting the form, only one supervisor on record needs to submit the form if co-supervising.
Steps for the overall booking process
-
The
PhD
candidate's
supervisor
or
the
PhD
candidate
should
submit
the
proposal
title
along
with
their
proposed
committee
members for
approval
of
the
committee
membership before
the
earliest
anticipated
date
the
examination
could
be
held.
This
is
normally
at
least
four
(4)
weeks'
notice.
- The blackout period dates for the current and upcoming terms are available on the EGSO's website.
- The Graduate Administrative Coordinator will obtain the name of the Comprehensive Examination Chair once the committee membership has been approved by the Associate Chair of Graduate Studies.
- The Graduate Administrative Coordinator will provide the name of the Comprehensive Examination Chair to the supervisor(s) who must include the assigned faculty member on their correspondence to confirm the date and time the examination will be held.
- The supervisor(s) will provide the Graduate Administrative Coordinator with the agreed upon date and time for the Comprehensive Examination and the booking request will be submitted.
- EGSO will provide an email confirmation with a memo to the Comprehensive Examination Chair, student, and committee members, normally within a few business days of receiving the booking request.
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