PhD Comprehensive Examination booking request

When to submit this form

Once the proposed committee membership and earliest possible date for the comprehensive examination has been decided. The proposed committee membership must be approved and effective October 2020, a Comprehensive Examination Chair assigned before proceeding to confirm a date/time for the examination; the supervisor must include the Examination Chair in their correspondence to set up a date and time that works for everyone who must attend.

Who can submit this form

Supervisors of SYDE PhD students or the PhD candidate. If the supervisor is submitting the form, only one supervisor on record needs to submit the form if co-supervising. 

Steps for the overall booking process 

  1. The PhD candidate's supervisor or the PhD candidate should submit the proposal title along with their proposed committee members for approval of the committee membership before the earliest anticipated date the examination could be held. This is normally at least four (4) weeks' notice.
  2. The Graduate Administrative Coordinator will obtain the name of the Comprehensive Examination Chair once the committee membership has been approved by the Associate Chair of Graduate Studies.
  3. The Graduate Administrative Coordinator will provide the name of the Comprehensive Examination Chair to the supervisor(s) who must include the assigned faculty member on their correspondence to confirm the date and time the examination will be held.
  4. The supervisor(s) will provide the Graduate Administrative Coordinator with the agreed upon date and time for the Comprehensive Examination and the booking request will be submitted.
  5. EGSO will provide an email confirmation with a memo to the Comprehensive Examination Chair, student, and committee members, normally within a few business days of receiving the booking request.