Copyright © 2020 Federation of Students, University of Waterloo operating as Waterloo Undergraduate Student Association
The Federation holds General Meetings (member’s meetings) to provide public oversight, a forum for discussion on high-level corporate matters, and to give all members a chance to inform the direction of the organization. The first General Meeting occurs during October and the second General Meeting occurs in March. All full-time undergraduate students have the right to participate and vote at a General Meeting.
Your Next General Meeting
March 2018 General Meeting
The 2018 Federation of Students March General Meeting will be held in the Student Life Centre (SLC) Great Hall on March 21 at 12 p.m.
Can't attend? Watch the General Meeting online External Link!
If you're unable to attend in person, you can submit a vote through someone else you trust and know will be attending the meeting by completing a Proxy Form (PDF).
Are you unable to attend the General Meeting? By downloading the Paper Proxy Form (PDF) or completing the Online Proxy Form you're able to pass along your vote to someone else and ensure you contribute to the results.
If you can't find someone to hold your proxies, you can leave the proxy-holder name blank and tell us your faculty, college, or campus and one of the Councillors representing your constituency will hold your proxy. We can only accept blank proxies up to a maximum of 5 per Councillor and we will let you know, time permitting, if your proxy can't be assigned to a Councillor. The list of Councillors can be found on the Students' Council page.
The proxy form must be filled out correctly and legibly to be accepted. It can be handed in to the WUSA front desk or emailed to firstname.lastname@example.org.
General Meeting Rules
The Board sets the agenda for the General Meeting. WUSA's constitution prohibits new items that were not released with the agenda from being voted on; so, any amendments proposed at the meeting must be within the scope of the original motion. The Board will include any member submitted proposals to the Agenda, provided they do not contradict the law, bylaws, or policies.
The General Meeting does not have the power to make decisions that are conferred as a responsibility of another body (i.e. the Board of Directors or Students' Council) under WUSA's constitution. So, a General Meeting can neither act on nor revoke/limit the exercise of any power of the Board of Directors or Students' Council, without first amending the bylaws. In this way, the Constitution (and amendments made to it by the General Meeting) effectively limits the power of the General Meeting, ensuring that elections and referenda remain the key democratic decision-making tool in WUSA.
When adopting the Agenda, the Board traditionally includes a provision that the General Meeting accepts the course of business, and that any items that are not addressed, unless otherwise dispensed with or referred elsewhere, including due to loss of quorum, are to be referred to the Students’ Council for rendering of a decision.
But that doesn't mean that the General Meeting is powerless! It's a highly influential opportunity to shape the direction of the organization, hold the Board of Directors, Executive, and your elected student Councillors directly accountable, and to act as a town hall forum for discussing what's important to you.
All WUSA meetings are governed by Robert's Rules to ensure meetings are held in an orderly fashion. Robert's Rules is essentially a guide of the rules, ethics, and customs that are followed during the meeting. We understand the rules aren't always easy to follow along with so we've created a guide to help!
View the General Meeting Rules guide