2018, June 20 Minutes

3:00p.m., June 20, 2018. EC1 1004



Donald Duff-McCracken (Chair), Darren Bondy (Secretary), Daniella Cross, Michelle Douglas-Mills, Graham Faulkner, Laurel Forbes, Chris Francis, Tasha Glover, Marlon Griffith, Andrea Jennings, Martin LeBlanc, Liam Morland Kevin Paxman, Trevor Ridgway, Elizabeth Rogers, Carlos Saavedra, Susan Shifflett, Heather Wey, Sarah White (guest), Chao Yang


Herbert Balagtas,  Cynthia Breen, Lannois Carroll-Woolery, Janice Cooke, Beth Cotter, Tom Graham, Troy Grandy, Melissa Holst, Danielle Jeanneault, Adrienn Kennedy, Stephenie Koerne, Joe Kwan, Christie Ledgley,  Andrew McAlorum, Isaac Morland, Carrie Nickerson, Melanie Scott, Kayla Snyder, Lori Suess, Andrew Smith, Jodi Szimanski, Claire Taylor, Michael Tjendra, Mirko Vucicevich, Annaka Willemsen


Sarah Forgrave, Jim Johnston

Preview of WCMS SEW099 course on LEARN (Sarah White)

Sarah White attended the meeting to present the SEW 099 course that is now available on LEARN. Topics included:

  • Changes to the site
  • Structure
  • Extra resources
  • Demonstration
  • Self-registration

View the full presentation on SEW099 and its availability on LEARN.

Comments and discussion

  • How long does it take to do the course?
    • Approximately 2-3 hours.
  • How long does someone have to complete it after they are registered/set up?
    • The site we create for them stays up for a while. We will follow up after a couple weeks if they haven’t completed it. If we never hear back from them we will delete the site after 3 months.
  • Users have an unlimited number of attempts to complete it.
  • After you complete the quiz you will see your results and which question you got wrong but not what the right answer is.
  • Will this option be used in the WCMS Drop-in lab?
    • No, it will continue to be done the same way in the drop-in lab, not the version in LEARN.
  • For Points of Contact (POCs) that want to confirm their staff have completed the online course, they can ask the user to send the confirmation of completion email.
  • How quick is the turnaround for site creation after someone self-registers? We are trying to do within 24 hours but if the request is submitted during the work day we can typically get it done more quickly.

Approval of the minutes of May meeting

The minutes from the previous meeting were accepted as distributed.

Business Arising

  • Will have a future discussion about this style guide as it evolves and discuss plans for communicating this with the campus community.
  • Digital media council will meet next week on Tuesday, June 26; if anyone wants to attend, please let Daniella know.

Waterloo Content Management System (WCMS) updates

Technical update (Kevin Paxman)

  • Focus points in our current sprint, other than Drupal 8, include contrib module updates, accessibility improvements, TeamDynamix embed improvements, support for new Tableau servers, improvements to events on single page sites, and full removal of Storify support (as it has shut down).
  • We have also started to assemble the next WCMS release. It is currently in the preliminary stages with a likely release sometime around the next scheduled WAC.
  • Revised notice: Twitter deprecations noted at the last meeting are happening this year, not next year as mentioned at the last WAC. (Twitter is deprecating some widget settings next year. Embedded Twitter widgets that rely on the widget ID (e.g. Search/Hashtag) will no longer be editable as of May 25, 2018, and will no longer work at all on July 27 of this year.)
  • The WCMS team will be short-staffed this summer and beyond as two of our developers are taking leaves; one returns in September and we are expecting the other to return in November.

Training update (Andrea Jennings)

Migrations and training – by the numbers

  • 817 sites live
  • 57 in progress on pilots
  • WCMS training courses: 4,256 attendees
  • WCMS drop-in lab attendees: 1,392

On Web Resources

Web courses: Summer offerings

  • Due to construction on the second floor of MC this summer, we will not be offering WCMS SEW courses throughout July and August. Any website maintainers who are in need of one-on-one training and support outside of these hours are asked to contact to make arrangements.

Drop-in lab

Summer hours + room change:

  • Due to construction on the second floor of MC this summer, all WCMS courses in June will be held in MC 1078.
    • : open Tuesdays from 1-4pm in MC 1078
    • : open July 10 & July 24 from 1-4pm in MC 1078
    • : available by appointment only
  • Check the website to stay up-to-date! Regularly scheduled hours: Tuesdays & Thursdays - 1:00 pm 4:00 pm in MC 2060. If you require special arrangements outside of the regular drop-in hours please contact Andrea, .

Single page how-to docs

We’ve created five new Single page how-to documents for the new Block types that are now available:

What’s happening with the WCMS?

The WCMS for Content Maintainers (SEW099) is available on LEARN

  • We have had 54 clients register to complete the course using LEARN, with 39 who have completed the training. Any feedback would be appreciated!


Web Accessibility Compliance project

  • Heather has been sending POCs a list of sites that require review and remediation in support of the Web Accessibility Compliance project. Our team is available if you’d like to schedule migrations into the WCMS.

This effort is in support of the University’s obligation to meet Web Content Accessibility Guidelines (WCAG) 2.0 Level AA for all public websites, in accordance with AODA legislation, as outlined in the new Policy 58 - Accessibility.

Other business

With the summer month meetings coming up, we will look at the number of regrets for each before deciding to proceed with them or not. If you cannot make either of the summer meetings please let Don and Darren know.

Meeting adjournment

The meeting adjourned at 3:57 p.m.

Next meeting

Wednesday, March 18, 2020

3:00 pm - 4:30 pm

NH 3318