Wednesday, November 18, 2009 - Needles Hall (NH) 3004
Present:
Lara Babalola, Marta Bailey, David Bean, Janice Cooke, Chris Francis, Guillermo Fuentes, Chris Gray, Marlon Griffith, Adam Hewgill, Karen Jack, John Kemp, Pat Lafranier, Paul Miskovsky, Isaac Morland, Kevin Paxman, Wendy Philpott, Terry Stewart (Chair), Kelley Teahen, Evan Truong and Jonathan Woodcock
Absent:
Mary Lynn Benninger, Michelle Douglas-Mills, Don Duff-McCracken, Sarah Forgrave, Eva Grabinski, Lauren Harrison, Jaymis Goertz, Jim Johnston, Tammy Marcinko, Geoff McBoyle, Kris Olafson, and Sean Van Koughnett
1. Chair's remarks
a) New members
Welcome to Wendy Philpott from Graduate Recruitment in the Faculty of Arts.
b) Past events
The first training session of Open Text Web Solutions Management Server for Project Managers was completed. Chris Gray, Pat Lafranier, Martin Timmerman, Terry Stewart and Eva Grabinski participated.
As well, the Open Text Web Solutions Management Server Training for Project Builders was held with 20 participants.
c) Future of Open Text Solutions products
From the question raised by Sarah regarding the rumour that Open Text would not be providing support for its web solutions products, Eva found the following article: "Road Open Text Shares Vision for ECM..." Based on this article, it appears that changes are in the works, but "news of their demise is greatly exaggerated".
d) Web accessibility legislation
Eva circulated an email to all WAC members regarding the Web Accessibility Legislation, but at this moment, does not have a website to share, just a pdf, until such time as the standards are approved at the provincial level. The Web Content Accessibility Guidelines (WCAG) 2.0 Level A is less strict than the standard previously proposed (previous was WCAG 2.0 Level AA). At this time, Eva is not sure if the Open Text Web Solutions comply but will try to touch base with one of the product managers at Open Text.
2. Minutes of October 21, 2009
Approved
3. Web redesign project (Kelley Teahen)
Nine firms responded to the request for proposal (RFP) - four were interviewed last week. The team included Kelley, Eva Grabinski, Allan Bell, Sarah Forgrave, Jaymis Goertz and Terry Taylor from Procurement. The interviews went well and all have been given a follow up question and should be responding to the interview team by the end of November 18, 2009. More information to follow soon.
4. Branding initiative (Kelley Teahen)
As per the announcement from the Vice-President, External Relations at the Town Hall Meeting, the "W" is now gone. The coloured "swishes" of individual faculties and professional schools will stay, however. These are the lines we see on the banners across campus.
The traditional University of Waterloo seal will be brought back (this is the seal with the crest and the three different lions) in order to keep a formal historic presence.
Kelley presented a powerpoint to show how the fonts and styles will look when including departments on stationery, as well as circulated samples of possible letterhead and business cards. She showed proposed cards with vertical and horizontal wordmark options, although likely only one option will move forward. Many business card designs are more expensive because no pre-printing of a portion of the card is possible, which is something that cuts costs dramatically. Graphics is working on creating a card design that can have a preprinted area, to be run off in bullk, with individual information then being added in smaller batches in only one or two colours.
The academic support units such as the Office of Research, have been designated grey. Yellow would have been the colour of choice, but is a very difficult colour to work with particularly on white. Please direct any comments or suggestions to Kelley or Sarah who is also on the Web Redesign Team.
5. Policy on advertising on University of Waterloo web pages (Karen Jack)
The Committee has not had a chance to meet this past month. Tabled to next meeting.
6. Waterloo Content Management System (CMS) (Terry Stewart)
The project managers course and the project builders course have been completed. We are still negotiating for software. As of the meeting, the software had been ordered but not yet delivered.
The first group of 28 CMS members have met. Included in the group are the testers, project leaders, technical support, designers, programmers, etc.,
The technical group met to discuss hardware strategy and has also had discussions with an Open Text partner regarding services. The technical group has been discussing software needs, seat licenses, etc. The need for approximately 200 licenses is a start but we do not want to be locked into this number.
The communications team will present at the WatITIS conference and and upcoming Open House on December 2.
7. Email link on Waterloo Home Page (Terry Stewart)
The Computing Technology and Services Committee (CTSC) decided that a landing page was the best approach. The link was changed on November 9th - thanks to Kelley and Sarah for the work involved in getting this changed. If there are any comments, pass along to Terry.
8. E-commerce support(Terry Stewart)
Terry circulated a summary of E-Commerce Activities on Campus Interim Report - there are some areas that have replied. Send any information to Terry, even if your particular area is not interested.
9. DNS Resolution Policy sub-committee report (Terry Stewart)
Terry spoke with Jim Johnston and requested the notes of the sub-committee meeting. These have not yet been received. If Jim is unable to participate, Terry will try to meet with Bruce Campbell about formulating a report.
10. Other business
a) iTunes University Support and YouTube Channel
Andrea Chappell from Insturctional Technology & Multimedia Services (ITMS) has expressed interest in creating a sub-committee to look at which areas may be supporting iTunes and/or YouTube to try to get a clear picture of possible overlap within the campus. This overlap leads to extra and unnecessary training; and some restrictions may be occurring with course sharing in iTunes. Sarah Forgrave, David Bean and Chris Francis have agreed to sit on this sub-committee with Andrea.
b) Icon Library for University of Waterloo Campus
One of the needs of the CMS committee will be to formulate an icon library for campus. Terry asked each constituent to report on how they deal with icons in their area and be prepared to report back next meeting. Kelley reminded the group that icons may be forthcoming from the Web Redesign initiative.
11. Next Meeting - Wednesday, December 16 - 3:00-4:30 pm - NH 3001
*Meeting adjourned - 4:05 pm*
-- TerryStewart - 24 Nov 2009