Web Advisory Committee, January 20, 2016

3:00p.m., January 20, 2016. NH 3318

Attendance

Present:

Donald Duff-M^cCracken (Chair), Darren Bondy (Secretary), Amy Aldous, Kirsty Budd, Michelle Douglas-Mills, Chris Francis, Sarah Forgrave, Tasha Glover, Tom Graham, Marlon Griffith, Alison Hitchens, Karen Jack, Andrea Jennings, Joe Kwan, Andrew M^cAlorum, Isaac Morland, Liam Morland, Kevin Paxman, Trevor Ridgeway, Elizabeth Rogers, Susan Shifflett, Sam Toman, Heather Wey

Regrets:

Herbert Balagtas, Janice Cooke, Laurel Forbes, Alison Gelata, Jim Johnston, Nitish Khiria, Stephenie Koerne, Joanne McClintock, Amy Meredith, Stephanie Putnam, Andrew Smith, Kayla Snyder, Andrea Sweet, Jonathan Woodcock

Absent:

Dave Annable, Nigel Henriques, Paul Miskovsky

Announcements

• We welcome two new members to the committee this year:
  • Jennifer Gillies, Manager AccessAbility Services
  • Laurel Forbes, Web Design Specialist, Federation of Students (not in attendance today)
• 2 new websites launched:
  • eCampusOntario
  • Human Resources site.

Approval of the minutes of the December meeting

• The minutes of the December meeting were accepted as distributed.

Business Arising

• None.

Waterloo CMS update

Training update (Andrea Jennings)

Migrations

• 540 sites live
• 46 in progress

Tentative release timelines for new site templates

• Responsive (April 2016)
• Single page (February 2016)
• Individual/Faculty (Spring 2016)
• Publication (move from Beta) (may be closer to February 2016)
• Conference (February 2016)

Web courses

• WCMS Web form creation (January 26)
• Accessible Word and PDF files (January 26)
• WCMS for Content Maintainers (February 2)
• WCMS for Site Managers (February 9)
• WCMS Web form Creation (February 17)
• Social Media Measurement (February 18)
• Google Analytics 101 (February 25)

Some reminders...

• It’s the start of the new term - don’t forget to review permissions on your site for past co-op students. 
• Remove the user’s role(s) on your site when you no longer want them to create/edit content.
• If there are roles assigned (form editor) that you cannot remove, please submit a request through the RT system.

Drop-in lab

• WCMS Drop-in lab open regularly scheduled hours throughout February: Tuesdays & Thursdays - 1:00 pm - 4:00 pm in MC 2060.
• If you require special arrangements outside of the regular drop-in hours please contact Andrea, ajenning@uwaterloo.ca.

WCMS Training & Support staff announcement

• New WCMS team member: Taylor Small joined the team on January 4, 2016. Taylor will be providing WCMS training and support, migration and quality assurance testing services, creating and maintaining course and online documentation, and teaching the WCMS SEW courses.

Video captioning:

• There are no guidelines for captioning videos but it is necessary.
• AccessAbility group was working on this but it got put on hold when Rose Padacz left.
• Would be beneficial to have an external expert come in to train the trainer.
• Sarah Forgrave will investigate video captioning guidelines and best practices and update the group at a future meeting.

Technical update (Kevin Paxman)

• Bug fix for unpublished promo items showing on pages pushed to production; currently testing to confirm this catches all cases
• Today is “release window day” for Drupal security releases; monitoring to see if there is a release
• Work in current sprint:
  • Conference site build review
  • Graduate studies academic calendar
  • Marketing-style sites
  • Open Scholar (self-serve personal sites for faculty)
  • Publications site updates

General WCMS update (Andrew M^cAlorum)

• Working with the vendor on conference sites is taking longer than expected. It will likely be ready by end of February/March.
• OpenScholar personal sites will be available in the Spring sometime; Andrew McAlorum will provide a more thorough update at the February meeting.

Google Analytics (Don Duff-M^cCracken)

• Digital Analytics Working Group (DAWG) met last Friday; good size group with good representation.
• Focus of the group is on increasing/improving the use of analytics on campus.
• There is lots of knowledge in this group on analytics; that was shared amongst the group at the meeting.
• There was a general feeling by most in the group that there are situations where your 'slice' of the Google Analytics data does not present a complete enough picture of what you are needing to assess.
• The group wants to ensure that any GA skills developed within this group are shared with the wider campus.
• Need to create some form of mechanism to determine what analytics various people need access too.
• Providing Joe Kwan with some scenarios of use cases for needing access would help formulate this mechanism.  Sarah Forgrave provided a good use case example to Don Duff-McCracken; Don will forward email to committee.
• If there was to be increased access, some constraints need to remain in place as opposed to opening it up to everyone.
• If there was interest in a general analytical update on a monthly basis; the working group can discuss what types of content would of interest in a monthly report.
• The issue of granting access to the analytics is a governance issue and not technical issue.
• The working group will meet again and provide another update at a future meeting.

Other Business

• It was mentioned in December that the Information Architecture (IA) working group would re-form January. Joe Kwan will provide an update at the February WAC meeting.

Meeting Adjournment

• Adjournment at 4:28pm.