Positions on the Math GSA

See below for a description of the positions on the Math GSA Board of Directors:

Chair

Term: Two Years

Duties include:

  • Be the official spokesperson of the Association.

  • Preside at meetings of the Executive Committee.

  • Cast the deciding vote when the Executive Committee is tied.

  • Be a signing officer of the Association.

  • Perform other duties as designated by the Executive Committee.

  • Hold an introductory session during the faculty orientation in September/January and introduce new students to the Association, its activities, and members, and inform new students of the upcoming election.

  • Coordinate with the GSA to introduce new students to the GSA and its services at the September orientation session.

  • Facilitate, with the GSA, the organization of elections in mid-September for all Executive positions and any Representatives.

  • Act as Treasurer in either of the following cases:

    • The sitting Treasurer is unable to perform their duties; or

    • The position of Treasurer is vacant.

Secretary

Term: Two Years

Duties include:

  • Ensure minutes of Executive Committee and Members’ Meetings are taken.

  • Keep custody of the documents of the Executive Committee.

  • Post notices of the agenda for meetings of the Executive Committee and Members’ Meetings.

  • Perform other duties as designated by the Executive Committee.

  • Act as Chair in either of the following cases:

    • The sitting Chair is unable to perform their duties; or

    • The position of Chair is vacant.

Treasurer

Term: Two Years

Duties include:

  • Attend monthly Math GSA Executive Committee meetings.

  • Keep accurate accounts of the finances of the Association.

  • Be a signing officer of the Association.

  • Assist the Executive Committee in the preparation of the annual budget of the Association.

  • Liaise with the GSA if technical assistance related to finances is needed.

  • Present complete financial statements to the Executive at the beginning and end of each year for approval by the membership.

  • Provide an update once per term on the state of the finances, including any changes between proposed and actual budgets.

  • Make financial information available to members upon request.

  • Perform other duties as designated by the Executive Committee.

Event Coordinator

Term: Two Years

Duties include:

  • Attend monthly Math GSA Executive Committee meetings.

  • Coordinate events and programs of the Association.

  • Design and distribute promotional materials for events.

  • Communicate events and information to the members.

  • Maintain the event planning manual.

  • Assist the Treasurer in the preparation of the annual budget of the Association.

  • Perform other duties as designated by the Executive Committee.

Social Coordinator

Term: Two Years

Duties include:

  • Attend monthly Math GSA Executive Committee meetings.

  • Assist the Event Coordinator in planning and hosting events.

  • Plan and host events if the Event Coordinator is unable to do so.

  • Design and distribute promotional materials for the Association.

  • Maintain and update the Association’s social media accounts, email lists, and website.

  • Communicate events and information to the members.

  • Perform other duties as designated by the Executive Committee.

Equity, Diversity, Inclusion and Anti-Racism (EDI-R) Officer

Term: Two Years

Duties include:

  • Attend monthly Math GSA Executive Committee meetings.

  • Ensure that Section 7.01 related to Equity and Inclusion is adequately fulfilled within the faculty.

  • Strive to attend any EDI-R-related training offered by the GSA, Faculty, or University and inform the Executive Committee of any information learned.

  • Raise students’ concerns or issues with the appropriate administrative person within the faculty. If required, take the issue to the University’s EDI-R office.

  • Support, within their capacity, individuals or groups working toward EDI initiatives and building a welcoming environment for the broader community.

Department Directors

Term: Two Years

Duties include:

  • Attend monthly Math GSA Executive Committee meetings.

  • Serve as a councillor at the GSA Council and attend monthly GSA Council meetings.

  • At Executive Committee and Council meetings, discuss any concerns, suggestions, or comments from graduate students in their department.

  • Be accessible to students in their department/program via email so that they may make any concerns known.

  • Promote and inform students in their department about social events organized by the Math GSA and GSA.

  • Serve as a point of contact for graduate students in their respective departments for information on resources and assistance with issues.

  • Find an alternate to attend in their place if they cannot attend the meetings mentioned above.

  • Perform other duties as designated by the Executive Committee.