See below for a description of the positions on the Math GSA Board of Directors:
Chair:
Term: Two Years
Duties include:
· Be the official spokesperson of the Association.
· Preside at meetings of the Executive Committee.
· Cast the deciding vote when the Executive Committee is tied.
· Be a signing officer of the Association.
· Perform other duties as designated by the Executive Committee.
· Hold an introductory session during the faculty orientation in September/January and introduce new students to the Association, its activities, and members and inform new students of the upcoming election.
· Coordinate with the GSA to introduce new students to the GSA and its services at the September orientation session.
· Facilitate, with the GSA, the organization of elections in mid-September for all Executive positions and any Representatives.
· Act as Treasurer in one of the following cases:
o The sitting Treasurer is unable to perform their duties, or
o The position of Treasurer is vacant.
Secretary:
Term: Two Years
Duties include:
· Ensure minutes of Executive Committee and Members’ Meetings are taken.
· Keep custody of the documents of the Executive Committee.
· Post notices of the agenda for meetings of the Executive Committee and Members’ Meetings.
· Perform other duties as designated by the Executive Committee.
· Act as Chair in one of the following cases:
o The sitting Chair is unable to perform their duties, or
o The position of Chair is vacant.
Treasurer:
Term: Two Years
Duties include:
· Attend monthly Math GSA Executive Committee meetings.
· Keep accurate accounts of the finances of the Association.
· Be a signing officer of the Association.
· Assist the Executive Committee in the preparation of the annual budget of the Association.
· Liaise with the GSA if in need of technical assistance related to finances.
· Present complete financial statements to the Executive at the beginning and the end of each year for approval by the membership.
· Provide an update once a term on the state of the finances, including any changes between proposed and actual budgets.
· Make financial information available to members upon request.
· Perform other duties as designated by the Executive Committee.
Event Coordinator:
Term: Two Years
Duties include:
· Attend monthly Math GSA Executive Committee meetings.
· Coordinate events and programs of the Association.
· Design and distribute promotional materials for the events.
· Communicate events and information to the members.
· Maintain the event planning manual.
· Assist the Treasurer in the preparation of the annual budget of the Association.
· Perform other duties as designated by the Executive Committee.
Social Coordinator:
Term: Two Years
Duties include:
· Attend monthly Math GSA Executive Committee meetings.
· Will assist the Event Coordinator in planning and hosting the events.
· May plan and host events if the Event Coordinator is unable to do so.
· Design and distribute promotional materials for the Association.
· Maintain and update the Association’s social media accounts, email lists, and website.
· Communicate events and information to the members.
· Perform other duties as designated by the Executive Committee.
Equity, Diversity, Inclusion and Anti-Racism (EDI-R) Officer:
Term: Two Years
Duties include:
· Attend monthly Math GSA Executive Committee meetings.
· Ensure that Section 7.01 related to Equity and Inclusion is adequately fulfilled within the faculty.
· Strive to attend any EDI-R related training that the GSA/Faculty/University offers and inform the Executive Committee of any information learned.
· Raise students' concerns/issues to the appropriate administration person within the faculty. If required, take the issue to the EDI-R office of the university.
· Support, within their capacity, individuals or groups working towards EDI initiatives and building a welcoming environment for the broader community.
Department Directors:
Term: Two Years
Duties include:
· Attend monthly Math GSA Executive Committee meetings.
· Serve as a councillor at the GSA council and attend monthly GSA council meetings.
· At Executive Committee and council meetings, discuss any concerns, suggestions, or comments from grad students in their department.
· Be accessible to students in their department/program via email so that they may make any concerns known.
· Promote and inform students in their department about the social events organized by the Math GSA and GSA.
· Serve as a point of contact for graduate students in their respective departments for information on resources and to seek assistance with an issue.
· Find an alternate to attend in their place if they cannot attend the meeting(s) mentioned above.
· Perform other duties as designated by the Executive Committee