Web Content Management System (CMS) meeting minutes
Held Thursday, May 8 at 10:30am-noon in Math & Computer (MC) 1058
Present: Gary, Eva (Chair), Terry, Pat, Guillermo, Paul, Megan
Regrets: Chris, Mary Lynn
1. Administrative items
- Minute Taker: Megan
- Agenda: approved
- Minutes: previous meeting not approved (not completed)
2. Stakeholders section:
- Megan provided layout, sorted by levels of impact
- agreed to display as list rather than table
- group will review list and provide feedback
- suggestion to incorporate idea that this affects a wide spectrum of groups within the university including academic departments, administrative units, ancillary businesses, research groups and centres, affilliated colleges, project groups & committees etc.
3. Current web maintenance practices
- Clarification on role of wikis and blogs added
- Megan to provide 2 line summary on use of in-house content Management System (CMS) type solutions
4. At other academic institutions
- Discussion of valuable resources from University of British Columbia (UBC)
- Diagrams from UBC document useful as a starting point
- Which universities to target with survey?
- Canadian universities similar in size
- Canadian universities of other sizes
- American/UK/other universities similar in size
- Do we need ethics clearance? - Eva to ask
- How to proceed with survey – suggestion to research web practices at that institution as much as possible, email personally, follow up with phone call
- Need to identify a short list of key questions
5. Benefits of CMS implementation
- Group to consider benefits and risks & provide feedback
- Benefits relative to what we're already doing or in general > how a CMS would improve what we're doing now
- Consider relative to principles of content management?
6. Principles for future web content management
- Eva & Mary Lynn revised #4, Distributed web content management
- suggestion to remove occurences of “business”
- Eva to revise again & check with Mary Lynn
- #6 condensed, reference to colour palettes & fonts to be removed
- discussion on inclusion of accessibility & usability & how it fits in with content management; Eva to integrate with other principles
- #3 – suggestion to add changes in organizational structure as example
Alignment of principles with web practices
Dreamweaver Templates | Dreamweaver Templates with SSI | |
---|---|---|
4. Distributed Management | all 2's | all 2's |
5. Agility in responding to changing technology | 4,4,4,4,4,4 | 3,3,3,4,4,4,3 |
6. Integrated web presence | 4,3,3,3,3,3,4 | 3,4,3,3,3,2,3 |
- Discussion on difficulty of getting people to follow University of Waterloo standards; much of difficulty in creating an integrated presence depends on individual units following the standard
- Time up, to be continued next time
-- MeganMcDermott - 08 May 2008