Web Content Management System (CMS) meeting minutes
Held Thursday, July 3, 2008 at 10:30am-noon in Mathematics & Computer (MC) 1058
Present: Eva (Chair), Terry, Pat, Paul, Megan, Chris, Mary Lynn
Regrets: Guillermo, Gary
1. Administrative items
- Minute Taker: Pat
- Agenda: approved
- Minutes: approved (2008-06-19)
- Minutes of June 6 partially completed and will be provided by Megan later.
2. Open Source considerations
- discussion took place as to the type of recommendation we would have: not simply a "yes" or "no" recommendation. More open ended perhaps, factors of pros and cons, or a conditional recommendation
- different classes of solutions available
- Megan discussed the concern of ownership of open source code, licensing, who owns the code?
- will it be distributed or an enterprise Content Management System?
- goes beyond just the technology, with process of what complements the technology. Perhaps architectural organization, people organization to support architecture, etc.
3. CMS use at other academic institutions
- Status updates for University of Ottawa (Pat) and University of Victoria (Terry) provided
- Terry will provide a Word template for this information. (post-meeting: Terry emailed to group later that day) Please return completed copies to Terry.
- We will not provide contact names of institutions on twiki.
4. Areas of CMS applicability and inapplicability at University of Waterloo
- Paul provided a starting point for discussion
- change "Some CMS's..."" to "Most CMS's..." in the applicability section
- remove example "such as the Grad..." in the inapplicability section
- include the example of "form applications" in the applicability section
- include the example of "document management system" in the inapplicability section
- Paul will update the twiki.
5. Business rationale section
- Status update: Mary Lynn provided a handout "Business Case - Cost of Converting to a Content Management System (CMS)", which was discussed
- business case analysis should be done if we proceed with a CMS.
- remove "Navigation" from #1.c
- #2 should have same detail as #1.
- #3 Implementation Schedule is an example whereby the "Year" could be another form of measurement such as Month
- also need to add CMS Advantages - what more can we do that can't be done today?
- Mary Lynn will send the e-version to Eva
6.Benefits and risks
- Megan gave notes to Eva for document.
7. Future of Contribute
- Difficult to know Adobe's strategy for its product. Pat will check some sources.
-- PatLafranier - 07 July 2008