Employee Health and Accommodations (EHA) collects documentation and other information pertaining to your functional limitations, your history, and/or your personal circumstances for the following purposes:
- To verify the need for disability-related accommodations in the workplace;
- To develop and implement effective disability-related accommodations and supports.
EHA respects your privacy and keeps your sensitive health information confidential. With your expressed consent, workplace accommodation information may be shared with university staff, but only on a need-to-know basis for them to perform their duties to facilitate academic or other disability-related accommodations on campus. EHA will never share your medical and/or personal health information with your academic unit.
Examples:
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Your accommodation plan will be shared with your supervisor to ensure that your accommodation(s) are applied to your workplace.
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Employee Health and Accommodations may engage campus partner support, such as the Safety Office, for the purposes of arranging an ergonomics assessment of your workplace/workstation.
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Employee Health and Accommodations may speak to your supervisor, Department head, or a campus partner (Human Resources Partners, Faculty Relations, Safety Office) to arrange accommodations and supports. We will not release your medical and/or personal health information.
To protect your information, all University staff receiving information follow legislation and University policy including Ontario's Freedom of Information and Protection of Privacy Act (FIPPA) R.S.O. 1990, c. F. 31 as amended, Policy 46: Information Management, and other legislative requirements.
Personal Health Information (PHI) is stored by the University in a secure manner using a cloud solution with a highly secure environment that offers extensive protection. The University of Waterloo's cloud storage solution employs robust authentication and authorization controls including two factor authentication (2FA) and policy controls which restrict access based on user roles and permissions assigned. The cloud storage solution has a comprehensive vulnerability management program and regularly releases security patches and updates to improve overall system security.
FIPPA NOTICE: The University of Waterloo respects your privacy. Personal information is collected for the purpose(s) of program administration. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA). If you have any questions about how your information will be used, please contact Laura Myers, Director, Employee Health and Accommodations, by email: laura.myers@uwaterloo.ca.