Board of Governors

Classification scheme: 
XXVI.2

Board of Governors

Sub-Series 1: Annual Reports

Includes both the published annual report and the President’s report to the board with program and faculty reports attached.

Vol.1

  1. 1961/1962
  2. 1963
  3. 1964
  4. 1965
  5. 1966
  6. 1967
  7. 1968
  8. 1969
  9. 1970
  10. 1971
  11. 1972
  12. 1973
  13. 1974
    1. Annual meeting minutes, 1962-1974 (with President's annual report attached; no faculty reports)
  14. 1975
  15. 1976
  16. 1977 (no printed report published)
  17. 1978 (no printed report published)
  18. 1979 (no printed report published)
  19. 1980 (no printed report published)
  20. 1981 (no printed report published)
  21. 1982 (no printed report published)
  22. 1983 (no printed report published)
  23. 1984 (no printed report published)
  24. 1985 (no printed report published)
  25. 1986 (no printed report published)
  26. 1986/87
  27. 1987/88
  28. 1988/89
  29. 1989/90
  30. 1990/91
  31. 1991/92
  32. 1992/93
  33. 1993/94
  34. 1994/95
  35. 1995/96
  36. 1996/97 
  37. 1997/98 
  38. 1998/99
  39. 1999/00
  40. 2000/01
  41. 2001/02
  42. 2002/03
  43. 2003/04
  44. 2004/05
  45. 2005/06
  46. 2006/07
  47. 2007/08
  48. 2008/09
  49. 2009/10
  50. 2010/11
  51. 2011/12
  52. 2012/13
  53. 2013/14
  54. 2014/15
  55. 2015/2016
  56. 2016/2017
  57. 2017/2018
  58. 2018/2019
  59. 2019/2020
  60. 2020/2021

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Sub-Series 2: Minutes and Correspondence

Volume 1: Misc. Correspondence and Minutes

  1. K-W Mennonite ministerial materials, 1959
  2. Background materials to College Charter application
  3. Study Committee minutes and reports prior to June 20, 1960 (includes ballots re: college name)
  4. Ontario Peace Churches and Higher Education at the University of Waterloo," August, 1960
  5. Agreements between church colleges and university, 1960
  6. Study Committee correspondence, 1959-60
  7. Agreement between constituency and college, June 1961
  8. Ed. Metzler correspondence file, 1959-61
  9. Secretary's notebook, 1960-61
  10. University of Waterloo policy bulletins, June 1961
  11. Report of Education Co-ordinator of the Mennonite Board of Education, October 21, 1961
  12. Secretary's correspondence, 1961
  13. Harvey Toews correspondence, 1961
  14. Board and Executive minutes and correspondence, 1959-62
  15. Board and Executive minutes and correspondence, 1963
  16. Harvey Toews correspondence, 1963
  17. Harvey Toews correspondence with Winfield Fretz, 1962-64
  18. Board Minutes, 1960-64
  19. Correspondence, 1964
  20. Minutes of Board and Sub-Committees, 1964-65
  21. Board and Executive minutes and correspondence, 1965-66
  22. Board and Executive minutes and correspondence, 1966-67
  23. Executive minutes 1971-74
  24. Board and executive minutes, 1975
  25. Board and executive minutes, 1976
  26. Board and executive minutes, 1978-79
  27. The future of CGC—long range planning report, 1978
  28. Secretary's records, 1980-81
  29. 25th anniversary records, 1988
  30. Rufus Jutzi correspondence file, 1978-80
  31. John W. Snyder correspondence file, 1960-1962

Volume 2: Minutes

  • Minutes, 1963-2019/2020
    Note: Executive minutes are interfiled with Board minutes beginning in 1986/1987; for earlier Executive minutes see Sub-Series 6). Executive minutes for 2018/2019 are not yet available.

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Sub-Series 3: Financial Records

Note: For annual and quarterly financial statements, see XXVI-2.2.2 Board of Governors minutes.

  1. Cheque stubs, 1960-1962
    Note: File reappraised in 2011 and withdrawn.
    1. a Financial journal, 1959
    Note: File reappraised in 2011 and withdrawn.
  2. Receipt books, 1959-1963
    Note: File reappraised in 2011 and withdrawn.
  3. Capital fund campaign materials, 1961-1963
  4. Residence mortgage materials, 1961-1965
  5. Finance committee minutes and correspondence, 1963-1965
    Note: Receipt book reappraised in 2011 and withdrawn.
  6. Financial statement, May 31, 1962
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  7. Donor subscription cards, 1962-1966
  8. Early invoices, 1963
  9. Financial statement, May 31, 1963
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  10. Donation correspondence, 1963-1965
  11. Building fund drive records, 1964
  12. Financial statement, May 31, 1964
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  13. Invoices, receipts from building construction, 1964-1965
  14. Financial statement, May 31, 1965
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  15. Financial statement, May 31, 1966
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  16. Financial statement, May 31, 1967
    Note: Withdrawn. See XXVI-2.2.2 Board of Governors minutes
  17. T-4 supplementary records, 1972 (file withdrawn)
  18. Financial records, Building Fund, 1974-1979
  19. Sale of 286 Algonquin Drive Property
  20. Financial correspondence, 1983-1989
  21. Budgets, 1985/86-1992/93
  22. Funding Formula, University of Waterloo and its Federated and Affiliated Colleges, 25 February 1981

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Sub-Series 4: Academic Affairs/Program Committee

  1. Misc. correspondence, 1964-1967
  2. Minutes, 1964-1972
  3. Minutes, 1980-1983 (incomplete)
  4. Minutes, 1985-1995 (incomplete)
  5. Minutes, 1998-2017/2018
    Note: In 2001, Academic Affairs became known as the "Program Committee"
  6. Minutes and correspondence, MSCU Centre for Peace Advancement Program Task Force, 2011-2012

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Sub-Series 5: Student Services Committee

  1. Association of Mennonite University Students (AMUS) - Survey of student interest, 1957
  2. Association of Mennonite University Students (AMUS) - Correspondence, 1959-1961
  3. Chaplaincy Committee, minutes, correspondence, 1960-1961
  4. Student Services committee, minutes, etc. 1961-1962
  5. Student Services committee, minutes, review, 
    1963-1965
    1966-1967
    1968-1969, 19 Dec 1974
  6. Student Services Newsletter
    Note:     Copies moved to the Milton Good Library.
  7. Student lists, 1961-1964
  8. Registration forms for college retreat
  9. Directory, Inter-Mennonite Student Services, Ontario Universities and Colleges (2nd. ed.), 1981/1982. - Lists Mennonite students and faculty in Ontario universities and colleges.

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Sub-Series 6: Board of Governors Executive Committee 

Vol. 1 Minutes

  1. Membership lists, 1969-1973
  2. Minutes, 1962-1969
  3. Minutes, 1970-1973
  4. Minutes, 1973/74
  5. Minutes, 1974/75
  6. Minutes, 1975/76
  7. Minutes, 1976/77
  8. Minutes, 1977/78
  9. Minutes, 1978/79
  10. Minutes, 1979/80
  11. Minutes, 1980/81
  12. Minutes, 1981/82
  13. Minutes, 1982/83
  14. Minutes, 1983/84
  15. Minutes, 1984/85
  16. Minutes, 1985/86
  17. Minutes, 1986/87 (Following this year, the Executive Committee minutes are interfiled with the Board minutes; see Sub-Series 2, Vol. 2)

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Sub-Series 7: Building Committees

Vol. 1 1963-1979

  1. Minutes, 1974-1977
  2. Correspondence, 1974-1977
  3. Reports, recommendations to Committee
  4. Plans for 1963 building
  5. Architect’s specifications, Building #2, 1975
  6. Minutes, recommendations, correspondence, 1974-1977
  7. Finance Committee reports, letters of solicitation, minutes, 1974-1979
  8. Furnishing Committee minutes, 1975-1977

Vol. 2 Building Committee, 1987-1992

  1. Design brief for Conrad Grebel College (Draft and final report with responses), October, 1987
  2. Minutes, correspondence, 1989/90
  3. Minutes, correspondence, 1990/91
  4. Minutes, correspondence, 1991/92
  5. Minutes, correspondence, 1992/93
  6. Groundbreaking, March 1992
  7. Building plans, 1987-1990
  8. Academic information for Phase 1B
  9. Library consultant’s report, March 1990
  10. Protrend Construction, 1990
  11. Acoustical consultants (Brian Arnott Associations), 1990
  12. Nelson Hofer, food services consultation, 1990-1992
  13. University of Waterloo and City of Waterloo planning, 1991
  14. Specifications for Phase 1A, Feb 1992
  15. Geotechnical report and soils test, 1990-1991
  16. Laurel Creek watershed study and GRCA correspondence, 1990-1992
  17. Open houses, 1992

Vol. 3 Building Committee, 1960-1971

  1. Sundry materials, 1963-1971
  2. Correspondence, 1960-1966
  3. Architect’s plans
  4. Architect’s plans, 1963, 1964
  5. U. of Waterloo, 1967-1968

Vol. 4 Building on the Vision Campaign, 1990-1992

  1. Promotional literature – Case statement and Campaign Guide, 1990
  2. Campaign Plan Book, October, 1990
  3. Correspondence, minutes, memos (Greg Hatton file), 1990-1991
  4. Integrated Capital Fund results
  5. Correspondence, memos, 1990
  6. Community Charitable Counselling Service of Canada – Proposal, Feasibility Study, Contacts, 1990
  7. Correspondence, minutes, memos (Rod Sawatsky files), 1988-1991
  8. Correspondence, minutes, memos, 1991 (post CCCSC)
  9. Alumni Campaign Committee, 1991

Vol. 5: Furnishing & Decorating Committee, 1990-1992

  1. Minutes, 1990-1992

Vol. 6: Building project, 1999-2003

  1. Proposals, 1999-2001
  2. Correspondence, 2003

Vol. 7: Academic Building Expansion, 2014

  1. Meeting Minutes
    Capital dreams discussions, 2008-2009
    Internal task force, 2010-2011
    Schematic design meetings, 2010
    Building committee, 2011-2013
  2. Correspondence with Henry Paetkau, 2003-2011
  3. Next Chapter campaign, 2011, 2014
  4. Capital campaign advisory committee, 2010-2013 (restricted)
  5. Requests for Proposals successful submissions (restricted)
  6. Reports
    Pre-design report, Feb 2010
    Schematic design report, Feb 2011
  7. Outline specifications, Feb 2012
  8. Grand River Conservation Authority correspondence, 2010

Vol. 8: Dining Hall Expansion and New Kitchen, 2018-2021

  1. Publicity materials (some located in oversize)
  2. Architectural feasibility study (located in oversize)

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Sub-Series 8: Bylaws, Legislation & Legal Filings

  • Bylaw as amended 26 October 1973
  • Bylaw as amended 28 April 1978
  • Bill Pr5 "An Act Respecting Conrad Grebel University College" 24 June 2004 (changes board member terms and reference to Mennonite Church Eastern Canada)
  • Ontario Corporation filings, 1962-2001

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Sub-Series 9: Development Committee, 1993-

  1. Minutes, 1993/94-1995/96

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Sub-Series 10: Finance Committee/Finance and Development Committee

  1. Minutes and attachments (draft budgets, etc.) 
    1980/1981-2017/2018
  2. Correspondence, 1986-1987, 2001/2002
    Note: Correspondence is interfiled with minutes
  3. Fundraising Advisory Council, 2003-2010

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Sub-Series 11: Personnel Committee (confidential)

  1. Minutes & Memos, 1985-1994 (Incomplete)

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Sub-series 12: Presidential Search Committee (confidential)

Sub-series 13: Board Orientation

Board orientation packages, 1998/1999-2009/2010, 2012, 2013/2014-2018/19

Note: No package was prepared in 2011.
 

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Hours

Generally 9:00 am - 4:00 pm Monday to Friday. An appointment in advance is recommended.

Contact

Mennonite Archives of Ontario
Conrad Grebel University College
140 Westmount Road North
Waterloo, ON N2L 3G6

Phone: 519-885-0220 x24238