May 20, 2015

3:00p.m., May 20, 2015. NH 3001

Present:

Donald Duff-McCracken (Chair), Amy Aldous, Kirsty Budd, Michelle Douglas-Mills, Chris Francis, Alison Gelata, Marlon Griffith, Stephenie Koerne, Joe Kwan, Mark McKay, Joanne McClintock, Andrew McAlorum, Amy Meredith, Isaac Morland, Liam Morland, Kevin Paxman, Elizabeth Rogers, Megan Saunders (Secretary), Susan Shifflett, Emily Schroeder, Trevor Ridgeway, Sam Toman, Jeff Voskamp, Heather Wey, Kristina Zelko

Regrets: Darren Bondy, Terry Stewart

Absent: Dave Annable, Marta Bailey, Herbert Balagtas, Janice Cooke, Sarah Forgrave, Tom Graham, Chris Gray, Jim Johnston, Paul Miskovsky, Andrew Smith

1. Approval of minutes of March meeting

  • Approved: Heather Wey
  • Seconded: Michelle Douglas-Mills
     

2. Business Arising

  • None
     

3. WCMS Responsive Redevelopment project (Jonathan Woodcock)

Jonathan has developed the Project Charter for the WCMS Responsive Redevelopment project. It will effectively lead to a "WCMS 2.0".

Jonathan's presentation is available online as is the WCMS Project Charter.

Scope:

  • Fully responsive using the COPE Strategy [Create Once Publish Everywhere]
  • Existing code will be refactored while aligning new code and refining tools, etc.
  • The scope does NOT include content restructuring existing content (up to site owner)
  • WCMS 2.0 will introduce additional API content types; news, stories, experts, events, publications, etc. that can be pulled into intended platform; website, application, portal, etc.

Strategy:

  • Three areas/buckets that will drive releases:
    • 1. Visible value to user
    • 2. Investment in infrastructure
    • 3. Investment in development capabilities
  • Aiming for a ‘3 week’ sprint cadence model

Next steps:

  • Stakeholder investment, kick-off/more to follow

4. Waterloo Magazine (Andrew McAlorum, Mark McKay)

  • Waterloo Magazine has gone digital!
  • Responsive, parallax [scrolling] design – a decoupled/headless Drupal template
  • API based, built on AngularJS (as is portal’s front end)
  • Some of these elements will be introduced to the WCMS for wider use (see next presentation)

5. WCMS publications site (Andrew McAlorum)

  • A turnkey service that will be based on design elements of Waterloo Magazine; elements that will be available still being determined
  • Standardized template for specific use cases; Magazines, reports, newsletters, etc.
  • Capabilities will include management of issues/volumes, archiving
  • Launching ~late July/August
  • Submit an RT for a ‘publications site’ if interested

Andrew's presentation is available online.

6. Student engagement -- IAWG update (Joe Kwan and Amy Meredith)

  • Working with SSO, the Student Consultation Group is meeting May 21
    • Will report back on findings/user engagement
  • Next meeting Joe will be updating on the browser support table

7. Waterloo CMS update -
Training and Support update (Heather Wey), Technical updates (Kevin Paxman)

  • 484 WCMS sites, 48 in progress
  • Student Portal is a finalist for CUCCIO Innovation Award
  • WCMS 1.10.2 rolled out April 23, fixing minor issues not fixed by 1.10.1 (release notes: https://uwaterloo.ca/web-resources/news/wcms-1102-release)
  • Drupal 7.37 rolled out May 12
  • WCMS 1.11 coming soon, ironing out some release blocking issues
  • As mentioned previously, 1.11 bringing Facebook/Twitter metadata, updated editor, revision limits, Opportunities content type, etc.; something not previously mentioned is the ability to have anonymous blog commenting enabled on request
  • We’re working on updates and improvements to the IST Service Catalog which will become public soon; many of these changes will become available in a future update of the Service content type
  • On May 13, an issue with the file system caused sites to appear without CSS; actual cause was the site’s file folder had been accidentally deleted; folders were recovered from backup (~6 hours) and sites worked again; steps have been taken to prevent the error that caused this from happening again
  • Our weekly web development sessions (Fridays at 11am) now have a name – WebDevRev – and recaps are being posted to the Web Resources blog (https://uwaterloo.ca/web-resources/blog); anyone interested in attending can contact me or submit an RT to be added to the Outlook invitation
  • Aaron’s first SEW 127 Social Media Measurement course today, popular/waitlisted
  • Upcoming, Joe will be teaching a SEW Google Analytics 101
  • NOTE: SEW accessibility course fees now waived for part-time/student staff
  • IST Service Catalogue changes coming soon
  • IST Friday sessions now ‘Web Dev Rev’, will continue to recap sessions and everyone is invited
  • Kevin is working on a single paged responsive marketing theme, coming soon!
  • Soft launch of the responsive, accessible UW campus map (beta) is here
    • Shout out to many people & partners across campus! Thank you for all the hard work! It has been a great collaborative project involving folks from Creative Services, MSC, IST and Env.
    • Uses Leaflet API and OpenStreetMap to avoid proprietary issues and fully control the look & feel, etc.
    • Future phases will include more features (to be determined)
    • Printing capabilities on the beta map is an issue that will need to be resolved.
    • No specific rollout date/time; still collecting feedback & metrics
    • Please provide feedback

8. Other Business

  • None

9. Adjournment

  • 4:10 p.m.