Undergrads
On November 14th, you received an email from Waterloo Residences indicating when your final exam for the term will be.
All undergrads are expected to move out of residence 24 hours after their last exam.
You are not permitted to stay with other residents, you must vacate residence completely. Any student found to be residing in their room will be charged $100 for every day they stay beyond the 24 hour policy.
Grads
On December 31st, you must move out by 12 noon.
Extensions
Extensions will only be granted to:
- International/out-of-province students who have a pre-purchased airline ticket with a departure date extending beyond the 24 hour move-out deadline.
- Students with a permanent address from postal codes P or K (Northern Ontario).
- Students with academic course requirement due dates past their move-out deadline. The professor must provide written notice to the student's Residence Life Co-ordinator.
If you meet the conditions to remain beyond the 24 hour policy please read the Extension Request Guidelines.
Students returning next term
If you're returning to the same room, it’s not necessary to remove your belongings or to return keys. We do suggest that you take home any valuables.
If you are moving to a different room or residence for the next term, and you are an international, out-of-province, or student with a postal code beginning with K or P, please contact both your current, and future Co-ordinator, Cleaning Services, to make the necessary arrangements for your belongings.
If you do not meet the above criteria, then you will need to remove your belongings from your room.
Students not returning next term
Be sure to remove all your personal belongings. Any items left behind will be disposed of.
Please return your keys, ResNet ethernet card and cable (if applicable) to the Front Desk. Failure to return your keys will result in a $50 charge to pay for a lock change.
Address changes must be made through Canada Post prior to your moving date. We are not able to forward mail to your new address.
Key return
| Residence | Location | Dates & Times |
|---|---|---|
| Columbia Lake Village | CLV Front Desk or drop box (Community Centre) | 8 am – 12 midnight, 7 days a week |
| Mackenzie King Village | MKV Front Desk or drop box | 8 am – 12 midnight, 7 days a week |
| Minota Hagey | V1 Front Desk | 24 hours, 7 days a week |
| UW Place | ||
| UWP Front Desk (Beck Hall Community Centre) or main office drop box | 8 am – 12 midnight, 7 days a week | |
| Village 1 | V1 Front Desk | 24 hours, 7 days a week |
| Ron Eydt Village | REV Front Desk | 24 hours, 7 days a week |
- Undergrads - Keys must be returned 24 hours after your last exam.
- Grads - Keys must be returned by 12 noon on December 31st.
Please note: Drop boxes have been provided at MKV, CLV and UWP to ensure that you may return your keys outside of regular operating hours.
Room/suite inspections
Upon vacating your room, if you are not returning to that room next term, an inspection will take place to assess standards of cleanliness. If your room does not pass the inspection you will be held financially responsible for any cleaning or repairs. Items left behind will be disposed of.
When you move out, your room is expected to be in the same condition as it was when you moved in.
Please check all the "needs improvement" boxes on your inspection sheet and have these items corrected prior to your final inspection.
Room inspections will occur from November 14th to December 2nd. Specific dates within this time frame will be posted in your area.
