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Move-out information

Spring 2014 term move-out information


On July 7, you will receive an email from Waterloo Residences indicating when your final exam for the term will be.

All undergrads are expected to move out of residence 24 hours after their last exam.

Any student found to be residing in their room will be charged $100 for every day they stay beyond the 24 hour policy.

You are not permitted to stay with other residents, you must vacate residence completely.


On August 31, you must move out by 12 noon.


Extensions will only be granted to undergraduate students who meet the following criteria:

  • International/out-of-province students who have a pre-purchased airline ticket with a departure date extending beyond the 24 hour move-out deadline.
  • Students beginning an out of province or an international co-op.

  • Students with a permanent address from postal codes P or K (Northern Ontario).
  • Students with academic course requirement due dates past their move-out deadline. The professor must provide written notice to the student's Residence Life Co-ordinator.

If you meet the conditions to remain beyond the 24 hour policy please read the Extension Request Guidelines.

Students returning fall 2014 term

If you're returning to the same room, it’s not necessary to remove your belongings or to return keys. We do suggest that you take home any valuables.

If you are moving to a different room or residence for the next term, and you are an international, out-of-province, or student with a postal code beginning with K or P, you are required to submit a Storage Request to make arrangements for your belongings.

If you do not meet the above criteria, then you will need to remove your belongings from your room. Check out Store Your Dorm for short term options.

Students not returning fall 2014 term

Be sure to remove all your personal belongings. Any items left behind will be disposed of which will result in a charge to your account. 

Please return your keys, ResNet ethernet card and cable (if applicable) to the Front Desk. Failure to return your keys will result in a $50 charge to pay for a lock change.

Address changes must be made through Canada Post prior to your moving date. We are not able to forward mail to your new address.

Room/suite inspections

Upon vacating your room, if you are not returning to that room next term, an inspection will take place to assess standards of cleanliness. If your room does not pass the inspection you will be held financially responsible for any cleaning or repairs. Items left behind will be disposed of which will also result in a charge to your account.

When you move out, your room is expected to be in the same condition as it was when you moved in.

Please check all the "needs improvement" boxes on your inspection sheet and have these items corrected prior to your final inspection.

Specific dates within this time frame will be posted in your area.

Key return

Undergrads - Keys must be returned 24 hours after your last exam.

Grads - Keys must be returned by 12 noon, August 31.

Columbia Lake Village
  • CLV Front Desk or drop box (Community Centre)
  • 24 hours, 7 days a week
Mackenzie King Village
  • MKV Front Desk or drop box
  • 8 am – 12 midnight, 7 days a week
UW Place
  • UWP Front Desk (Beck Hall Community Centre)
  • 24 hours, 7 days a week
Village 1
  • V1 Front Desk
  • 24 hours, 7 days a week
Ron Eydt Village
  • REV Front Desk
  • 24 hours, 7 days a week
Minota Hagey
  • V1 Front Desk
  • 24 hours, 7 days a week

Please note: Drop boxes have been provided at MKV, CLV, and UWP to ensure that you may return your keys outside of regular operating hours.

Don't forget!

  • Address changes must be made through Canada Post prior to your moving date. We are not able to forward mail to your new address.
  • The University of Waterloo does not provide student storage. Store Your Dorm offers storage solutions for students.
  • When you leave, please turn out all lights, and close all windows. Please be sure to leave your fridge on and plugged in, if applicable.