Elections
- The election of faculty and student members to Senate shall be completed by the regular March meeting of Senate each year. Undergraduate student elections shall be held in conjunction with the annual elections conducted by the Waterloo Undergraduate Student Association in February. Faculty and graduate student elections are conducted by the Secretariat.
- The nomination period for faculty constituencies and graduate students is at least twenty-one (21) days. For undergraduate student constituencies, the nomination period is determined in consultation with the Waterloo Undergraduate Student Association. The chief returning officer shall call for nominations from those faculty and student constituencies that have members whose terms are expiring by placing a suitable notice in such places and ways as may be designated from time to time by Senate, with copies to the appropriate faculties and constituency presidents. Nomination forms shall be made available by the Secretariat. Nominations shall be submitted in writing to the chief returning officer. Each nomination shall be signed by the required number of members of the constituency from which the member is to be elected and shall include a signed statement from the nominee agreeing to serve if elected. For faculty and graduate students, the required number of members is five; for undergraduate students elected from a single faculty, the required number is twenty-five; for undergraduate students elected at large, the required number is one hundred.
- Undergraduate student nominees, or their representatives, shall attend an all candidates’ mandatory meeting held by the Waterloo Undergraduate Student Association. The chief returning officer, or designate, shall also be present.
- For faculty and graduate student elections, the chief returning officer shall publish the candidates’ statements in such places and ways as may be designated from time to time by Senate.
Campaigning/Voter Eligibility
- Public campaigning shall not take place before the close of nominations. For faculty and graduate student elections, nominees are to provide a brief statement (100 words maximum) to appear with the ballot.
- The Waterloo Undergraduate Student Association election rules as described in the Association's Elections and Referenda Procedure regulating campaigning for undergraduate student elections, including spending limits, shall be followed. The Waterloo Undergraduate Student Association Election Committee decisions may be appealed to the university secretary, who shall act as chief returning officer, and whose decision is final.
- In a faculty constituency, all faculty members who hold a regular faculty appointment in that constituency are eligible to vote. In a graduate student constituency, all full-time and part-time graduate students registered in a degree program in that constituency are eligible to vote. In an undergraduate student constituency, all full-time students registered in a degree program in that constituency are eligible to vote; this includes students whose academic programs require a prolonged absence from campus such as a co-op work term or an approved study term abroad.