Staff Excellence Fund Committee Terms of Reference

1. Purpose

To generate, review, and recommend for approval staff-generated proposals for SEF funding that are in alignment with the goals of the Staff Excellence Fund by engaging UWSA members and supporting their proposal efforts.

2. Mandate

To determine schedule and communication needs in order to solicit proposals from UWSA Members
To review proposals from UWSA Members and provide advice for improvement where needed
To recommend proposals that are in alignment with the goals of the fund to PACSC
To ensure that each proposal is evaluated on its own merit, not in comparison to other submissions.
To solicit input as needed from external resources to evaluate proposals
To actively solicit and recommend proposals until notified by the UWSA President that funds for the year have been allocated
To ensure that recommended proposals do not contravene University procurement policy, specifically Policy 17 – Quotations and Tenders
To ensure that the committee’s decisions and all proposals are appropriately documented

3. Reporting relationships

The Staff Excellence Fund Committee reports through the committee Chair to the UWSA President.

4. Membership

The Staff Excellence Fund Committee consists of:

One member from the UWSA Operations Team
UWSA Member of UW Healthy Workplace Committee, ex officio
UWSA President, ex-officio, non-voting
Four members at large

5. Chair

The UWSA Operations Team Member shall serve as Chair.

6. Recording secretary

The Committee shall assign the recording secretary from its membership.

7. Frequency of meetings

The Committee shall meet as needed to fulfill its mandate, typically twice per term.

8. Quorum

A quorum shall be four voting members.

9. Appointment

Members shall be appointed by the Appointments Committee. Appointments are normally for a two-year term, renewable once at the discretion of the Committee Chair.