Implementation and timeline | Academic Calendar and Curriculum Management Project

Implementation

The timeline for implementation of the Kuali catalog (academic calendar) and curriculum management solutions is in its infancy. The contract and purchase order were completed on June 22, 2022. Next, in partnership with Kuali, we will determine the timeline to implement and launch the products at Waterloo.

Implementation of the new academic calendar and curriculum management software begins with a business process review. The project team has already begun engaging with key stakeholders, which will help inform the implementation timeline for the curriculum and academic calendar builds.

Projected timeline

Project dates and milestones may change without notice.

2022
1. Jan
  1. Request For Proposal opened
2. Feb
  1. Request For Proposal closed
3. Mar
  1. Potential vendors invited to demonstration phase
  2. Evaluation and contract phase
    
    Between mid-March and June, the evaluation team reviewed submissions, performed security due diligence and entered into contract negotiations.
4. Jun
  1. Purchase order complete
5. Jul
  1. Discovery with Kuali
    
    This phase will begin in July and is projected to last 2-3 months.
6. Sep
  1. Configure databases
    
    Between September 2022 and June 2023, three required databases will be configured for course, program, and regulation form requirements.
7. Dec
  1. Configure workflows
    
    Between December 2022 and June 2023, configure course, program, and regulation workflows.
2023
1. Jun
  1. Data migration and validation
2. Sep
  1. Training and early access for specific user group
2024
1. Jan
  1. Faculty-specific / open training for Kuali CM users begins
    
    This training will take place between January and March 2024.
2. Feb
  1. Go live for Kuali CM
    
    Campus partners (trained) gain access to the system and can begin to use it for governance meetings.
3. Apr
  1. Academic calendars published in Kuali