Committee Meeting - February 5, 2015

Darren Bondy
Secretary to the Committee
February 17, 2015

Present: 

Dave Wallace (Chair), Darren Bondy (Secretary), Bruce Campbell, Marko Dumancic, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Robyn Landers, Paul Miskovsky, Carl Nagel, Sati Singh, Terry Stewart, Jason Testart

Guests:

Mike Patterson

Regrets:

Andrea Chappell, David Kibble

Agenda

  1. Asset Management project update (Erick Engelke, Kres Renic) [20 min.]
  2. End Point protection discussion (Mike Patterson) [20 min.]
  3. Chair’s remarks [5 min.]
  4. Approval of the minutes of the meeting of January 22, 2015 [5 min.]
  5. CTSC long term agenda & agenda template follow up (Dave Wallace) [20 min.]
  6. Roundtable reporting - all [15 min.]
  1. Updates (Various) [5 min.]
  • Email (Bruce Campbell)
  • Active Directory (Bruce Campbell)
  • IT Security (Jason Testart)
  • IT Strategic Plan (Dave Kibble)
  1. Next CTSC Meeting

[Will be held Thursday, February 19, 2015, at 1:30 p.m., in EC2 111.]

Asset Management Project update (Erick Engelke)

Erick Engelke presented an update on the Asset Management project. Topics included:

  • The need
  • ITOP
  • Configurable

View the full presentation on the Asset Management project.

Comments & discussion

  • How are laptops tracked?
    • Can be registered with their wi-fi address which we can get from ONA but we would not know who owns it.
    • Computer Science uses barcodes to track laptops.
  • How does the system you are working on line up with the list of requirements that were created months ago?
    • It should be weighed against the list of requirements and against the other proposed solutions.
  • It is important to understand how this all fits together and aligns back to the requirements set out; next step will be to provide the overall picture of the 6 month pilot and how it meets the requirements.
  • When can UCIST expect a report back on this project?
    • End of term is a reasonable timeframe, even if it is just a progress report.
  • It would be interesting to find out who else uses the ITOP product to get some feedback from them. 
  • Erick Engelke will discuss with Kres Renic about the directions going forward with this project and report back to the committee at a future meeting.

End Point Protection (Mike Patterson)

Mike Patterson provided a follow up presentation on End Point Protection. Topics included:

  • Why are we doing this?
  • Gartner Hype Cycle
  • CCIRC advice
  • January 15th meeting topics covered
  • Formal report back to CTSC
  • To RFP or not to RFP?
  • Questions for CTSC

View the full presentation on End Point Protection.

Comments & discussion

  • The WNAG subgroup has met a couple of times on this topic. The minutes for those meetings are available.
  • The main reason people do not want to do an RFP is because of time and cost.
  • Is there a risk in deploying Symantec everywhere?
    • It has issues for some areas on campus; those particular places would use SCEP instead.
    • We can recommend a primary product as well as an alternate.
  • The current Symantec license covers staff, faculty, students and retirees.
  • Should people that work from home be required to have anti-virus on their computers?
    • If they have restricted files on their computers they should be protected.
    • This is an issue that the Secretariat needs to decide on. Mike Patterson will frame this discussion to send to the Secretariat.
  • The WNAG subgroup will provide a recommendation for a primary end point protection solution as well as an alternate (for instances where the primary does not suit the needs of the user).
  • They will also report back to CTSC on the cost implications, what the risks are and how the service desks support it.

Chair’s Remarks

  • The ad hoc Committee on Technological Innovation will be providing an update to the Board of Governors following their meeting in April.
  • Budget processes are moving ahead very quickly; all areas of IST have been meeting to discuss budgets for the coming fiscal year.
  • UCIST will be getting an update on the IST Annual Plan on February 13th(note: the UCIST meeting on February 13th was cancelled and will be rescheduled for a future date).

Approval of the minutes of the previous meeting

The minutes from the meeting on January 22nd were accepted as distributed.

CTSC long term agenda & agenda template discussion

Dave Wallace discussed the changes to the CTSC meeting format and planned long term agenda; also introduced a modified topic template for CTSC agenda items. Members were asked to provide their input on what items they would like to see discussed at CTSC.

  • The updates proposed on the overall security strategy and Lync can be done as a consensus item; updates will be sent via email for review by members.
  • Administrative tools will be discussed in more detail at the next CTSC meeting.
  • Some of the items proposed will tie into UCIST’s long term agenda plan; will be scheduled accordingly to align with UCIST.
  • CTSC’s long term agenda topics will be discussed in more detail at the first meeting in March.

Roundtable Reporting

Due to time constraints there was no roundtable report.

Next meeting

The next meeting will be held on February 19, 2015 at 1:30pm, in EC2 111.