Committee Meeting - February 6, 2014

Darren Bondy
Secretary to the Committee
February 19, 2014

Present:

Dave Wallace (Chair), Darren Bondy (secretary), Andrea Chappell, Marko Dumancic, Dawn Keenan, Robyn Landers, Paul Miskovsky, Carl Nagel, Terry Stewart, Jason Testart

Guests:

Bill Baer, Randy Dauphin, Donald Duff-McCracken, Mirko Vucicevich

Regrets:

Bruce Campbell, Erick Engelke, Bob Hicks, Bill Ince, Dave Kibble

Agenda

  • Email (Bruce Campbell)
  • Active Directory (Bruce Campbell)
  • Green IT (Marko Dumancic)
  • IT Strategic Plan (Andrea Chappell)
  • IT Security (Jason Testart)
  1. Next CTSC Meeting

[Will be held Thursday, February 20, 2014, at 1:30 p.m., in MC 2018A.]

eValuate Student Survey Tool Demonstration (Mirko Vucicevich)

Vucicevich presented on and demonstrated the eValuate survey tool. Topics included:

  • Background
  • Challenges
  • Moving forward

View Vucicevich’s full presentation on eValuate survey tool.

Comments & discussion

  • Some of the challenges faced in the process of development included the AODA. Vucicevich will create a document outlining these accessibility challenges and how they overcame them to help with future app developments.
  • eValuate is capable of reading historical Scantron sheets, but every faculty has completely different sheets, and thus often different data structures in their Scantron results.
  • The Faculty Association has raised some concerns about how the data is collected.
    • Paper survey given to students to do in class time vs. online survey done within certain timeframe.

Student Printing update (Bill Baer, Donald Duff-McCracken, Randy Dauphin)

Bill Baer gave an update on Student Printing. Topics included:

  • Update on process
  • Achievements, issues and future plans
  • Feedback (student & staff)
  • How to get involved
  • Comments and discussion

View Baer’s full presentation on Student Printing update.

Chair’s Remarks

  • The Accessibility for Ontarians with Disabilities Act (AODA) presentation to Executive Council went well. Jonathon Woodcock is leading the working group going forward. Wallace and Chris Read are chairing the overall process.
  • Attended the Digital Infrastructure Summit in Ottawa last week. 

Approval of the minutes of the meeting of January 23, 2014

The minutes of the meeting held on January 23, 2014 were accepted as distributed with the following changes:

“…one head can take over from the other, unless a head crashes completely; there is no guarantee the other one will take over but it can be done manually.”

Change to:

“…one head can take over from the other, but unless a head crashes completely, there is no guarantee the other one will take over but it can be done manually.”

Removed:

“In NetApp, we do not make copies, but the system does not allow even an administrator to erase something.”

Changed:

“Leadership of Asset Management being moved to Mike Duffy.”

To:

“Leadership of Asset Management being moved to Jim Duffield.”

Changed:

“Storage space being offered to users for $400/terabyte/4 years.”

To:

“New Fileserver: Includes 1 free terabyte per faculty member and the option to buy more at $400 per terabyte for 4 years. The space can be used with SMB/CIFS, UNIX/NFS, and as a DropBox replacement available from practically any platform.”

Roundtable Report –all

IT Security (Jason Testart)

  • Will be giving an update on Identity and Access Management (IAM) at the next meeting.
  • FEDS website went down because it suffered a compromise recently.
    • It is being dealt with right now by FEDS administrators.

Math (Robyn Landers)

  • Purchased Casper to manage our Apple machinery; their reps will be here next week for training.
  • Went to the SALT conference in Salt Lake City last week on the SaltStack configuration management product. Will be collaborating with Science to give a demonstration of this product at a future meeting.

Science (Paul Miskovsky)

  • Working with the Office of Research on creating a fillable PDF that databases the information before it sends it to them.

Applied Health Sciences (AHS) (Terry Stewart)

  • Less than 10 XP machines left to be changed over; will be done in the next month.
  • Just finished re-writing job descriptions and am now awaiting approval from Human Resources.
  • There will be a meeting next Tuesday to scope the audit that is taking place in AHS.

Environment (Marko Dumancic)

  • Working on a solution to the Windows 2012 server problem regarding student printing.
  • Actively exploring the new server environment in SharePoint 2013.

Instructional Technologies and Multimedia Services (Andrea Chappell)

  • The photo class list will be available for all courses next term.
    • It will work for most courses. There is currently an issue with permissions that we are looking into a workaround for.
  • The analytical tool, Insights, that was part of the Productivity and Innovation Fund, has been installed. Will need go through training process with Desire2Learn now.
  • We are looking at purchasing a sound proof audio booth so that we can separate the area in the production studio where filming and audio recording takes place.

Updates (various)

Email (Bruce Campbell)

No update

Active Directory (Bruce Campbell)

No update

Green IT (Marko Dumancic)

No update

IT Security (Jason Testart)

Covered under the Roundtable Report

Student Printing (Bob Hicks)

Covered under agenda item #2

Next meeting

The next meeting will be held on Thursday, February 20, 2014 at 1:30pm, in MC 2018A.