Committee meeting - June 11, 2020

Carol Lu  
Secretary to the Committee  
June 11, 2020  
  
Present: Steven Bourque, Andrew McAlorum, Dave Kibble, Erick Engelke, Jason Testart, Pratik Patel, Robyn Landers, Trevor Bain, Don Duff-McCracken, Lori Paniak, Greg Smith, Bill Baer, Adam Savage

Guests: Maher Shinouda

Regrets:  Daryl Dore, Paul Miskovsky, Andrea Chappell

Agenda  

1. Application Inventory (Maher Shinouda) [20 min.]
2. Chair’s remarks (Steven Bourque) [1 min.]
3. Approval of the minutes of the meetings of Thursday May 28, 2020 [1 min.]
4. WCMS 3.0 project (Greg Smith) [30 min.]
5. Room booking management (Don Duff-McCracken) [5 min.]
6. Other Business [10 min.]
7. Roundtable discussion – all [20 min.]
8. Next CTSC Meeting [Will be held Thursday June 25 at 1:30 p.m.]
    

Application Inventory (Maher Shinouda)

• Maher gave a presentation on IST's application inventory system
  • Maher will be booking 1 on 1 meetings with CTSC members to provide more detail and get member feedback; would like to discuss how application inventory use can be expanded

Chair's Remarks (Steve Bourque)

• Provided update for RDP access to lab computers

Approval of the minutes of the previous meeting

• The previous meeting’s minutes were accepted as distributed.  

WCMS 3.0 project  (Greg Smith)

• Greg gave a presentation on the WCMS 3.0 project

Comments and discussion

• Custom development features need to be identified
  • Need to identify who can help with custom development either within faculties or centrally
• Pantheon has a Canadian colocation centre hosted with Google
• There should be a way to archive outdated WCMS content 
  • Greg to investigate this
• Will there be changes in the way content is managed for WCMS content authors? 
  • Mandatory training before content authoring access is given will continue
  • Optional training after the transition will be offerred to content authors
• Site URLS will still be 'uwaterloo.ca/___'
• Contact Greg Smith to request a WCMS 3.0 presentation for your department/faculty

Room booking management (Don Duff-McCracken)

• How are other faculties/departments tracking what rooms on campus are being used? 

Comments and discussion

• This is starting to be discussed by a new building access working group led by Doug Dye
  • There has been some discussion about installing access control (e.g. if three people are signed in to a room with a maximum capacity of three people, the fourth person can't get in)
• The library is looking for a scheduling system to manage curbside pickup 
  • Had a demo of Q flow; Q flow requires a student ID
  • O365 has a booking software that IST is currently investigating

Other Business/Roundtable

Environment (Don)

• Regarding the mandatory 2FA email announcement: was the date always set to be November 2020? 
  • November 2020 has always been the projected timeline; this has been discussed at previous CTSC meetings

Math (Robyn)

• How are DUO 2FA tokens being distributed? 
  • Requests can be submitted using this form: https://uwaterloo.ca/request-tracking-system/2fa-token-request
  • Distribution procedures have not been determined yet; procedures will be decided in the next two months

Computer Science (Lori)

• Will on-premises email require 2FA?
  • If on-premises email uses IMAP, it will be restricted to on campus network use only
  • Off campus use would require VPN in order to access IMAP
• IMAP for O365 in Thunderbird has been enabled
  • Works with OAuth 2.0 protocol, Basic Authentication will be unavailable
  • Available for testing for O365 email account users