Committee Meeting - March 20, 2014

Darren Bondy
Secretary to the Committee
April 2, 2014

Present:

Dave Wallace (Chair), Darren Bondy (secretary), Bruce Campbell, Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Robyn Landers, Paul Miskovsky, Carl Nagel, Terry Stewart, Jason Testart

Regrets: Dave Kibble

Agenda

7. Next CTSC Meeting

[Will be held Thursday, April 3, 2014, at 1:30 p.m., in MC 2018A.]

Asset Management Selection follow up (Dave Wallace)

Wallace presented the revised slide show on the Asset Management selection process which shows the gaps of the other products in consideration. This was a follow up item from the previous meeting and was also discussed at UCIST. Wallace will have a discussion with the chair of the audit committee to determine the degree of requirements to satisfy the auditor’s recommendations. Members of CTSC were invited to attend the vendor demonstrations and a session that Erick Engelke will hold on the Audit product that will take place the weeks of March 24th and March 31st, 2014.

View the updated presentation on the Asset Management selection.

Chair’s Remarks

The IT Governance workshop is next week as part of the UCIST meeting; will report results to CTSC.

Approval of the minutes of the meeting of March 6, 2014

The minutes of the meeting held on March 6, 2014 were accepted as distributed.

Ensuring long term success of CTSC

The group discussed the state of CSTC and its Terms of Reference (ToR). Further review of the ToR will be done at a future CTSC to consider revisions and additions.

Roundtable Reporting

Math (Robyn Landers)

• Continuing work on the SALT configuration management tool; will demonstrate for CTSC when ready.

Environment (Marko Dumancic)

• Will be rolling out the next phase of testing on the student Portal.
• The Goose Watch application will be launched next week.

Applied Health Sciences (Terry Stewart)

• System Centre Configuration Manager (SCCM) is progressing very well; all lab software is working well.
• Second draft of the charter for the audit is done; permission has been given to share it with CTSC members, if interested email Terry Stewart.

Science (Paul Miskovsky)

• Still working on the eValuate course evaluation tool; Karen Jack has granted us full access to OAT now.
  • Will be doing a presentation to the Dean’s Council next week.

Client Services – IST (Bob Hicks)

• Have been working with Wayne Oldford on a template for the SLAs/OLAs/SLEs; will bring it back to CTSC for discussion once we come up with a template.
• Will be meeting with the Dean of Math, Ian Goulden next week to discuss how best to approach other faculties regarding SLAs.

Arts (Dawn Keenan)

• Will be joining the student printing pilot in the next month or so for the Arts printers at Waterloo campus and Stratford campus.
• Arts is working on harmonizing the many instances they have provided in the Online Faculty Application System (OFAS); if any groups using the application are interested in participating in this process, please contact Dawn Keenan; there will be a larger discussion on this item on a future CTSC agenda.

Updates (various)

Email (Bruce Campbell)

No update

Active Directory (Bruce Campbell)

No update

Campus Firewall (Bruce Campbell)

• Commitment to have it done by December 2014.
• There is a lot of work to be done before the deadline.
• Campbell asked members to think about their own respective communities/groups and how it will work with them.
• More detailed update will be given at the next CTSC meeting.

Green IT (Marko Dumancic)

No update

IT Strategic Plan (Dave Kibble)

No update

IT Governance (Andrea Chappell)

No update

IT Security (Jason Testart)

No update

Other Business

• It was noted that there needs to be a plan/statement on the roll out of Microsoft Office 2013 and Windows 8 on campus; this item requires further discussion at a future CTSC meeting.

Next meeting

The next meeting will be held on Thursday, April 3, 2014 at 1:30pm, in MC 2018A.