Committee Meeting - March 5, 2015

Darren Bondy
Secretary to the Committee
March 12, 2015

Present: 

Dave Wallace (Chair), Darren Bondy (Secretary), Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Dawn Keenan, David Kibble, Robyn Landers, Paul Miskovsky, Carl Nagel, Sati Singh, Jason Testart

Guests:

Craig McDonald

Regrets:

Bruce Campbell, Bill Ince, Terry Stewart

Agenda

7. Next CTSC Meeting

[Will be held Thursday, March 19, 2015, at 1:30 p.m., in EC2 111.]

Chair’s Remarks (Dave Wallace)

• The budget process is moving forward and we are making good progress on all fronts; met with the Provost two weeks ago to go over the initial cut of priorities for IST.
  • Were scheduled to bring it to UCIST as well, but that meeting was rescheduled for March.
• Sati Singh was to present on Enterprise Systems strategies at that same UCIST meeting, but is now being rescheduled for March 27^th; will present to CTSC following the presentation to UCIST.
• Presentation at the Executive Council meeting this week on “Generation Z” by Marketing and Undergraduate Recruitment; members agreed that this would be of interest to have the same presentation here.

Approval of the minutes of the previous meeting

The minutes from the meeting on February 19^th, were accepted as distributed.

Consensus items

• End point protection Table of Contents
  • The Table of Contents of report that Mike Patterson has been working on (with help from the working group) was distributed to the members.
  • Patterson wants to make sure that the contents of the report will be meaningful for this committee.
  • Members approved the proposed Table of Contents.
• Long term agenda
  • Sandra Laughlin will be coming to the CTSC meeting on March 19^th to discuss software licensing; Microsoft campus agreement and Adobe would be two items of particular interest to this group. Please email Bob Hicks or Darren Bondy with any other software license areas of interest.
  • Dave Kibble and Connie van Oostveen will discuss the pain points at the March 19^th meeting as well.
  • The Identity and Access Management update can be broken into phased updates.
  • Ecommerce has been discussed amongst the members via email.
    • Sati Singh has been working with Finance to determine what the long term strategy is around e-commerce; more investigation needs to be done.
    • The closure of cashier services at Needles Hall is of particular concern to members; Sati Singh will bring this issue to the Finance Management committee.
  • The up to date long term agenda document can be found on the CTSC SharePoint site.

Faculty Representatives’ role (Bob Hicks)

Bob Hicks presented an update on the role of Faculty Representatives. Topics included:

• Current assignments
• Lisa Tomalty in Arts
• Typical account representative responsibilities
• Other comments

View the full presentation on the Faculty Representatives roles.

Roundtable Reporting

Library (Carl Nagel)

• Previously reported issue with uPrint has been resolved.
• Have been having lots of meetings with IST regarding our SLAs.

Math (Robyn Landers)

• In talks with IST and Bruce Campbell regarding our new NetApp.
• Work on OAT continues; the Associate Deans of Computing are still working with the Office of the Registrar regarding access to data.
• Working on deploying MapleTA version 10.

Environment (Marko Dumancic)

• Some members of our group are working on a new dynamic campus map; the old map is static and outdated in terms of the technology used.
  • Hoping to complete it by end of term and pass it off to the open data people to continue work on it.
• Removing Windows 2003 and 2008 servers; finally have the hardware we need to move it to.
• A privacy audit will be started in April in Environment.

Instructional Technologies and Multimedia Services (Andrea Chappell)

• Continuing projects:
  • The Learning Outcomes and Assessment PIF (Productivity Innovation Fund); will be meeting with the outcomes assessment group in Engineering tomorrow.
  • Peer assessment add-on to LEARN (early Summer 2015).
• New projects:
  • Video storage/delivery service (end of 2015); project intake meeting on March 6^th.
    • There will be lots of opportunity to provide input on this.
  • Student response systems (late Summer 2015).
  • Cloud collaboration tools (as per TIS project).
  • Course evaluation online delivery (waiting for approvals).
• Other topics:
  • Lecture capture
  • Move to fobs to unlock e-classroom podiums
  • Studio build

Engineering (Erick Engelke)

• We have successfully passed our security audit.

Science (Paul Miskovsky)

• Currently on a development cycle on MarkBox (online test creation/printing/scanning etc.)
  • Running a trial on it right now; one class is using it.
  • Will provide a demonstration at some point in the future.
• We are working on some administrative tools for eValuate; we currently have some for ourselves but want it to be more of a self-service tool so faculties and administer it themselves.

Client Servics, IST (Bob Hicks)

• OUCC and CanHEIT; registration is happening now for both.

Applied Health Sciences (Craig McDonald for Terry Stewart)

• Construction project is still on schedule despite the weather; expected completion date is in a year and half.

Arts (Dawn Keenan)

• uPrint
  • We have found that there is interest in other areas that want to monitor Grad students printing.
  • Student groups requested to move a fleet printer into a more public area.
  • We have made it known to departmental administrators that uPrint is available in Arts.

Updates

IT Strategic Plan (Dave Kibble)

Will bring the annual plan to this committee once it goes to UCIST; the plan will likely be published sometime in April.

Next meeting

The next meeting will be held on March 19, 2015 at 1:30pm, in EC2 111.