Committee Meeting - May 15, 2014

Darren Bondy
Secretary to the Committee
May 22, 2014

Present:

Bruce Campbell (Acting Chair), Darren Bondy (secretary), Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Robyn Landers, Paul Miskovsky, Carl Nagel, Terry Stewart, Jason Testart

Regrets: Dave Wallace (Chair), Andrea Chappell, Marko Dumancic, Dave Kibble

Agenda

  • Email (Bruce Campbell)
  • Active Directory (Bruce Campbell)
  • IT Strategic Plan (Dave Kibble)
  • IT Governance (Andrea Chappell)
  • IT Security (Jason Testart)
  1. Next CTSC Meeting

[Will be held Thursday, May 29, 2014, at 1:30 p.m., in MC 2018A.]

Chair’s Remarks (Bruce Campbell for Dave Wallace)

Adobe Reader error: Critical security update was pushed out and ran into some issues; it did not work in some academic support areas. The fix was done manually and quickly so as to prevent larger issues.

Approval of the minutes of the meeting of May 1, 2014

The minutes of the meeting held on May 1, 2014 were accepted as distributed.

Campus Firewall update

Bruce Campbell provided an update on the Campus Firewall.

  • 4 of the 6 faculties are comfortable with the subnet model and getting it in place by December 2014.
    • Math agrees that it is the sensible way to proceed but is not yet sure it can meet the December 2014 deadline.
    • Engineering believes it is unlikely to complete a switch over to the subnet model by the December 2014 deadline; interim solution would be to make host exceptions to meet the deadline.
  • Dave Wallace met with the audit committee this past week, will provide an update on that at the next meeting.
  • Bruce Campbell will follow up with Math and Engineering offline about the firewall and update the committee at a future meeting.

Roundtable Reporting

Client Services – IST (Bob Hicks)

  • Presented to UCIST on the Memorandum of Understanding (MoU) that was done for Math; next steps is for account reps to work on drafts for their areas.
  • Will present a more detailed update at the June 12th meeting.

Arts (Dawn Keenan)

  • We are setting up individual codes on the Xerox fleet printers; looking to reduce the amount of admin overhead and annoyance involved. It is important for us to identify who is doing our printing; we should have something in place in the coming month.

Computer Science (Bill Ince)

  • With regards to the topic of avoiding slow systems from the previous meeting:
    • The previously discussed problem of deployment of "slow" systems was generalized to guidelines for "acceptable" computing systems. Some examples were offered.
    • We could create a subcommittee of CTSC to create a document for UCIST to review/recommend guidelines for purchasing/building "acceptable" systems. This will be put on a future agenda to discuss this option. Colin Bell could attend that meeting.

Technology Integrated Services (Bruce Campbell)

  • Everything has arrived for the NetApp; for those hoping to have some space made available soon, we may have to provide that space temporarily on a current shelf. Will know more regarding timing when Jason Gorrie gets back.
  • The construction on the Rogers cell tower is scheduled to begin on June 16th.

Engineering (Erick Engelke)

  • Wrote a program that prefills grant applications for faculty members with information necessary for grants and improves the efficiency of the application process significantly. If you are interested in more information on this program please contact Erick Engelke.

Updates (various)

Email (Bruce Campbell)

No update

Active Directory (Bruce Campbell)

No update

IT Strategic Plan (Dave Kibble)

No update

IT Governance (Andrea Chappell)

No update

IT Security (Jason Testart)

Canada’s Anti-Spam Legislation (CASL)

  • We need to be aware of this on campus.
  • Logan Atkinson is leading the way on this initiative and is helping to clarify what this means for the University.
  • Atkinson mentioned the idea of a centralized unsubscribe mechanism; a way for people to unsubscribe from everything that comes from the University.
    • We could also create/maintain a global “do not mail list” that needs to be checked before anyone sends any mail.
  • If anyone is considering creating any kind of “opt out” mechanism or process please contact Jason Testart, Bruce Campbell or Logan Atkinson.

Next meeting

The next meeting will be held on Thursday, May 29, 2014 at 1:30pm, in MC 2018A.