Darren Bondy
Secretary to the Committee
December 11, 2013
Present:
Dave Wallace (Chair), Darren Bondy (Secretary), Bruce Campbell, Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Dave Kibble, Robyn Landers, Paul Miskovsky, Carl Nagel, Jason Testart
Guests:
Colin Bell, Stephen Markan, Ann Williams-Gorrie, Connie van Oostveen
Regrets:
Terry Stewart
Agenda
- SharePoint 2013 server implementation (Stephen Markan) [1:30-1:40pm]
- Online expense claims (Connie van Oostveen & Ann Williams-Gorrie) [1:40-2:00pm]
- Privacy & Security Impact Assessment (PSIA) Update (Jason Testart) [2:00-2:20pm]
- Chair’s remarks [2:20-2:30pm]
- Approval of the minutes of the meeting of October 31, 2013 & November 14, 2013 and business arising [2:30-2:35pm]
- Email (Bruce Campbell)
- Active Directory (Bruce Campbell)
- Green IT (Marko Dumancic)
- IT Security (Jason Testart)
- Campus Firewall Project (Bruce Campbell)
- IT Strategic Plan (Andrea Chappell)
- Student Printing (Bob Hicks)
- Procedure 1 (Bruce Campbell)
- Next CTSC meeting [will be held Thursday, December 12, 2013, at 1:30 p.m., in MC 2018A.]
SharePoint 2013 server implementation (Stephen Markan)
Stephen Markan presented on the new SharePoint server implementation. The topics included:
- Timeline
- Communication & training
- Migration process
- SharePoint 2010 vs. SharePoint 2013
View Markan’s full presentation on SharePoint 2013 server implementation
Markan will report back to CTSC in April 2014.
Online Expense Claims (Connie van Oostveen & Ann Williams-Gorrie)
Ann Williams-Gorrie and Connie van Oostveen presented about online expense claims. The topics included:
- Business drivers
- Consultation process
- Concur
- Evaluation/pilot format
- Processes and interfaces
- Policy 8 data
- Technical information
- Concur security & privacy model
View van Oostveen and Williams-Gorrie’s full presentation on online expense claims
Comments & discussion
- Group would like clarification on the compatibility of the application on mobile devices; van Oostveen will report back.
- A member asked about Concur’s exit strategy and if we are comfortable with their deletion of data policy. Their exit strategy does contain information pertaining to destroying data; ties in with the PSIA and their assessment of Concur.
Privacy & Security Impact Assessment (PSIA) update (Jason Testart)
Jason Testart presented on the PSIA update. Topics included:
- Current PSIA format
- Issues with current format
- Project management methodology
- Systems Development Life Cycle (SDLC)
- New PSIA format
- Goal
- Proposed PSIA process
View Testart’s full presentation on the PSIA
Chair’s remarks (Dave Wallace)
Updated the group on how the Anti-spam law and Bill C-11 will impact us. There are lots of questions surrounding this topic; will be a future agenda item.
Approval of the minutes of the meeting of October 31, 2013 & November 14, 2013 and business arising
Approval of the meeting minutes of October 31, 2013 & November 14, 2013 were accepted as distributed.
Updates (various)
Due to time constraints, members were asked to send their updates via email.
Email (Bruce Campbell)
No update
Active Directory (Bruce Campbell)
No update
Green IT (Marko Dumancic)
No update
IT Security (Jason Testart)
No update
Campus Firewall Project (Bruce Campbell)
No update
Student Printing (Bob Hicks)
No update
IT Strategic Plan (Andrea Chappell)
No update
Procedure 1 (Bruce Campbell)
No update
Other business
None
Next meeting
The next meeting will be held on December 12, 2013 at 1:30pm, in MC 2018A.