Melissa Conrad
Secretary to the Committee
April 7, 2013
Present:
Dave Kibble (Acting Chair), Melissa Conrad (Secretary), Bill Baer, Pascal Calarco, Bruce Campbell, Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Robyn Landers, Paul Miskovsky, Terry Stewart, Jason Testart, Martin Timmerman
Guests:
Colin Bell, Connie van Oostveen, Shawn Winnington-Ball
Regrets:
Dave Wallace (Chair)
Agenda
- Active Directory Services (ADS) Consolidation update (Colin Bell; 1:30-1:45pm)
- Enterprise Architecture (EA) Working Group (Connie van Oostveen, Shawn Winnington-Ball; 1:45-2:15pm)
- Impart an understanding of EA and what EA encompasses, using a few EA business models for IdM and Institutional Data
- Chair’s remarks (2:15pm-2:20pm)
- Approval of the minutes of the meeting of March 21, 2013 and business arising (2:20pm-2:30pm)
- IT Strategy, Enterprise Architecture, and Organize for Success update (2:30-2:40pm; Andrea Chappell, Bob Hicks)
- Updates (2:40-2:50pm; Various)
- Email (Martin Timmerman)
- Active Directory (Martin Timmerman)
- Green IT (Marko Dumancic)
- IT security (Jason Testart)
- Campus Firewall project (Bruce Campbell)
- Student Printing (Bill Baer)
- Other business (2:50-3:00pm)
- Next Computing Technology and Services Committee meeting
[Will be held Thursday, April 18, 2013, at 1:30 p.m., in Mathematics & Copmuting building (MC) 2018A.]
ADS Consolidation update (Colin Bell)
Colin Bell provided an Active Directory Consolidation: Phase 3 update. Topics included:
- Working high-level Work Breakdown Structure (WBS)
- Goal: Establish service management (NEXUS/APEX)
- Goal: Document the future
- Goal: Ultimate operational responsibility on Information Systems & Technology (IST)
- Goal: Meet audit requirements
- Test plans and test cases
- Documentation of rollback plans
- Active Directory governance and operations
- Migration strategy planning
- Object migration approach
- Interoperability requirements
- Directory object audit/review + future capabilities
- Goals and insights: object analysis
- Questions and next steps: object analysis
- Active Directory (AD) governance: next steps
- Waterloo Active Directory Governance Body (WAD-GB)
- Dates
- Start: November 2, 2012
- MS1: December 19, 2012 (completed)
- Transfer keys > IST in APEX + NEXUS at highest level
- MS2: April 30, 2013
- “Work complete > By this point IST is only party working at top-level of APEX + NEXUS. Everything is documented.
- MS3: June 14, 2013
- Project complete
- MS4: June 28, 2013
- Project closing complete
View Bell’s complete presentation (PDF).
Discussion
- Martin Timmerman noted that the original audit occurred in 2012 and that there is a follow-up audit scheduled for September 2013.
- Jason Testart suggested that for AD Governance we think of where AD fits with respect to identity and access management and also think about what role Active Directory plays for each group. In addition, we should think about de-coupling work station management from users and security groups.
Enterprise Architecture Working Group (EAWG) (Connie van Oovstveen, Shawn Winnington-Ball)
Connie van Oostveen and Shawn Winnington-Ball of the EAWG provided a presentation to impart an understanding of EA and what EA encompasses, using a few EA business models for Identity Management and Institutional Data.
View the Enterprise Architecture Working Group presentation (PDF).
Chair's remarks (Dave Kibble)
None.
Approval of the minutes of the meeting of March 21, 2013 and businiess arising
Subject to a change, the minutes of the meeting of March 21, 2013 were approved.
IT Strategy, Enterpise Architecture, and Organize for Success Initiative update (Andrea Chappell, Bob Hicks)
IT Strategic Plan
- 2nd open house on 26th
- Slides and the University Committee Information Systems & Technology (UCIST) initial list of priorities have been sent to CTSC
- Feedback from open house
- training (IT staff and others for core skill sets)
- portal not just for students
- Prevent silos, duplication
- federated/governance - need more sharing before things are "baked”
- Big activity is the initiatives consolidation and detailing
- Task Force, knowing initial UCIST list, scanned the consultation outcomes again to look for initiatives to raise to UCIST (still underway from workshop on Tuesday)
- Need to fill in the next layer of detail on initiatives - what's already underway; what is the path forward, including dependencies; what is the time line. Will assign IT Direction area leads to seek the experts in areas to fill out this data.
- Indicators still need to be prioritized (DaveW) and detailed (TF).
- Governance and federation needs to be started for the document
More information on the IT Strategic Plan can be found at the web site.
Enterprise Architecture
Covered under agenda item 2.
Organize for Success
IST director workshops are being held every Monday to define the new organizational structure. Human Resources (HR) will continue to be involved in the process. CTSC members would like to learn more about new and/or improved services that will be provided by IST as a result of the reorganization.
Updates
Email (Martin Timmerman)
The Campus Email Services Committee (CESC) has recently discussed two email issues, the implementation of Sender Policy Framework (SPF) affecting outgoing email and the issue of From lines reporting email coming from uwaterloo.ca, but in reality coming from off-campus servers. IST will be working on proposals in these two areas of email, outlining any suggested changes, implications, etc.
Active Directory (Martin Timmerman)
The migration of workstations from ADS to NEXUS is now complete. At the end of March 2013 a total of 1,871 Academic Support workstations were hosted in NEXUS.
Green IT (Marko Dumancic)
Nothing to report.
IT security (Jason Testart)
Testart is still looking for a room to hold the training, but it is likely that the Windows Security course will occur during the week of May 27th.
Campus Firewall (Bruce Campbell)
Nothing to report.
Student Printing (Bill Baer)
The Printing subgroup met on March 26th and strongly agreed that eXtensible Accounting System (XAS) should be replaced. The group plans to meet again soon.
Other business
None.
Next meeting
Student Printing (Bill Baer). The Printing Subgroup met on March 26th and strongly agreed that XAS should be replaced. The group plans to meet again soon.