Committee meeting - August 31, 2017

Darren Bondy
Secretary to the Committee­­­
September 11, 2017

Present: 

Steve Bourque (Chair), Darren Bondy (Secretary), Bill Baer, Colin Bell, Don Duff-McCracken, Erick Engelke, Lawrence Folland, Robyn Landers, Paul Miskovsky, Omar Nafees, Jason Testart

Guests:

Troy Grandy, Mirko Vucicevich

Regrets:

Trevor Bain, Andrea Chappell, Daryl Dore, Dave Kibble, Andrew McAlorum, Adam Savage

Agenda

  1. Outline – a web based syllabus/course outline tool (Mirko Vucicevich, Troy Grandy)[20 min.]
  2. Chair’s remarks [5 min.]
  3. Approval of the minutes of the meeting of August 3 & 17, 2017 [5 min.]
  4. Multi-factor authentication (Jason Testart) [10 min.]
  5. Mattermost (Colin Bell) [5 min.]
  6. Other Business [5 min.]
  7. Roundtable discussion – all [10 min.]
  8. Next CTSC Meeting

[Will be held Thursday, September 14, 2017, at 1:30 p.m., in EC2 1021.]

Outline demonstration (Mirko Vucicevich, Troy Grandy)

Mirko Vucicevich and Troy Grandy demonstrated the Outline syllabus tool.

Comments & discussion

  • Initially started out as a request from the Faculty of Math but soon gained interest from the Registrar’s Office and FEDS.
  • Experiences similar identity issues that other systems on campus have: Adding a professor/instructor for a course before the information is in Quest
    • This is a bigger topic that Colin Bell and Jason Testart hope to plan a working group to address.
  • Do you intend to integrate with eValuate?
    • If we determine there is a benefit/need to integrate the two, we can easily do that.
  • Will it be integrated with LEARN?
    • Currently do not have access to the LEARN API; Colin Bell will follow up with Mirko regarding this.

Chair’s Remarks (Steven Bourque)

Reminder that members can still bring forward ideas for upcoming meeting format/agendas.

Approval of the minutes of the two previous meetings

The minutes from the two previous meetings were accepted with the following correction:

  • Added to the Mattermost discussion: “Data is stored locally.”

Multi-factor authentication (Jason Testart)

  • An RFP was posted this past week regarding a two-factor authentication product to help combat phishing attempts.
  • Documents pertaining to this product was distributed to members via email prior to the meeting.

Mattermost (Colin Bell)

  • Activated now and is very active already.
  • Looking into the agreements required for academic licensing which will give us some accounts for students.
  • Going to request 2000 student licenses on top of 250 people licenses.
  • Contact Colin Bell or submit an RT if you are interested in using Mattermost.

Other Business

VPN appliance

  • Network Services will be putting out an RFP to replace the VPN appliance which is end of life.

Email discussion as future topic

  • Members agreed to discuss various topics pertaining to email on campus including when email forwarding is turned off (edu.uwaterloo.ca to uwaterloo.ca).

Meeting length

  • Members agreed to increase meeting length back to 90 minutes.

Roundtable Reporting

Engineering (Erick Engelke)

  • Looking to simplify the accreditation process (which is required every 5 years); will be talking to Colin Bell re: OAT and access to data required for these processes.


Computer Science (Lawrence Folland)

  • Last meeting for me as Omar Nafees takes over officially as the representative from Computer Science.  

Next meeting

The next meeting will be held on September 14, 2017 at 1:30pm, in EC2 1021.