Darren Bondy
Secretary to the Committee
February 15, 2018
Present:
Andrew McAlorum (acting Chair), Darren Bondy (Secretary), Trevor Bain, Colin Bell, Marko Dumancic, Erick Engelke, Dave Kibble, Robyn Landers, Keith McGowan, Paul Miskovsky, Omar Nafees, Adam Savage, Jason Testart
Regrets:
Steven Bourque (Chair), Andrea Chappell, Daryl Dore
Agenda
- Chair’s remarks [5 min.]
- Approval of the minutes of the meetings of January 25 [5 min.]
- Other Business [10 min.]
- Roundtable discussion – all [20 min.]
- Next CTSC Meeting
[Will be held Thursday, February 22, 2018, at 1:30 p.m., in EC2 1021.]
Chair’s Remarks (Andrew McAlorum for Steven Bourque)
- Reminder to members to review the lab usage stats document on the CTSC wiki page.
- Members were also encouraged to submit agenda topic suggestions on the CTSC wiki page.
Approval of the minutes of the previous meeting
The previous meetings minutes were accepted as distributed.
Other Business
Follow up on EC5 machine room:
- Robyn reached out to Scott Nicoll regarding the space in EC5 and confirmed that some of the information we are hearing is true; some redevelopment is occurring in that space and there is currently a proposal for use of the space from a high level executive at the University being reviewed currently.
- Nicoll said they will likely know in a month if that proposal goes through and will be able to provide more information about the future use of the space.
eValuate bug follow up:
- We understand what happened to cause the bug and continue to investigate how to prevent it from happening again.
- With all of the changes made to the application, it would be beneficial to have Liam Morland do another accessibility review.
- Would also benefit from the IST security team testing it to see if they can break it as well.
WatIAM 2.0 training
- IST is offering training through a SEW course. All WatIAM administrators were invited to attend one of the courses. For those that need to have access to WatIAM they will need to do the training first.
Squirrelmail
- Steven Bourque will follow up with his team to define what the support for Squirrelmail should be.
Connect email storage limit
- Some concerns from faculty regarding archiving emails that may be required to keep emails for a certain time to abide by FIPPA rules.
- 50GB of email space is quite large.
- A committee has formed recently to track info and determine what info needs to be preserved and for how long.
Roundtable Reporting
Environment (Marko Dumancic)
- The EV1 building will have no power as of August 6 for three weeks.
Information and Integration Management, IST (Colin Bell)
- Organizing the first Information Management group meeting; if anyone is interested in participating in this group please let Colin know.
- Will attempt to complete most committee operations via the Wiki as opposed to meeting regularly.
Client Services, IST (Andrew McAlorum)
- The initial assessment of Waterloo websites for accessibility compliance is now complete; now that we know what we are dealing with we now need to figure out how to fix our accessibility issues.
- The WCMS Training and Support team will be reaching out to site owners/POCs to discuss migrating sites into the WCMS (which is the easiest way to meet accessibility compliance).
- The objective is to encourage groups to migrate over in order to be compliant to these government policies.
- The Secretariat has made it explicit in Policy 58 that we are required to “meet Web Content Accessibility Guidelines (WCAG) 2.0 Level AA for all Public Websites in accordance with AODA.”
- We are in the process of making some of the required WCMS training courses available online to make it easier for faculty with websites to complete the training.
Engineering (Erick Engelke)
- We have developed an application to organize event logs for a few thousand PCs.
Arts (Keith McGowan)
- Working with Retail Services to start using Papercut to manage some of our Xerox copiers/printers.
Math (Robyn Landers)
- We have informed IST how much NetApp space we need; we are also planning to update our NetApp client.
Next meeting
The next meeting will be held on February 22 2018 at 1:30pm, in EC2 1021.