Committee meeting - May 11, 2017

Darren Bondy
Secretary to the Committee
May 23, 2017

Present: 

Bruce Campbell (Chair), Darren Bondy (Secretary), Trevor Bain, Colin Bell, Steven Bourque, Andrea Chappell, Erick Engelke, Lawrence Folland, Don Duff-McCracken, Dawn Keenan, Robyn Landers, Andrew McAlorum, Paul Miskovsky, Jason Testart

Regrets:

Dave Kibble, Adam Savage

Agenda

  1. Chair’s remarks [5 min.]
  2. Approval of the minutes of the meeting of April 13, 2017 [5 min.]
  3. Collaboration on Software Development (Lawrence Folland, Paul Miskovsky) [25 min.]
  4. Other Business [5 min.]
  5. Roundtable discussion – all [20 min.]
  6. Next CTSC Meeting

[Will be held Thursday, May 25, 2017, at 1:30 p.m., in EC2 1021.]

Chair’s Remarks

  • None.

Approval of the minutes of the previous meeting

The minutes from the previous meeting were accepted as distributed.

Collaboration on software development (Lawrence Folland, Paul Miskovsky)

The group discussed ways to improve communication and collaboration of software development happening in each area.

  • Andrew McAlorum created a wiki page that is a living document that contains a list of software applications developed at UWaterloo.
  • Lawrence Folland and Paul Miskovsky added the projects they are working on and Colin Bell worked on the framework.
  • All CTSC members have access to this page and are encouraged to add the projects they are working on.
  • The primary goal is to have a place to share what we are working, to reduce the duplication of effort and leverage tools that others have developed.

Other Business

  • None.

Roundtable Reporting

Information and Integration management, IST (Colin Bell)

  • Final stages of preparing the integration tool; once finalized we can bring it here to talk about how that might work for others in this group.

Technology Integrated Services (Steven Bourque)

  • Now have an automated system for copyright violations that identifies who on campus is receiving notices.
  • Finalizing an RFP for general internet service; will be awarded soon.  

IT Security (Jason Testart)

  • A list of accounts exist that was obtained from a previous hacking incident; over 2000 UWaterloo accounts are on this list and we are in the process of determining which ones we have already dealt with.

Client Services, IST (Andrew McAlorum)

  • Attended demonstrations for a queuing management system; the ability to integrate with existing systems looks promising.
  • The position of Manager, Web Development will be posted next Wednesday.

Instructional Technologies and Multimedia Services (Andrea Chappell)

  • Teaching and learning spaces committee update:
    • Hoping to build active classrooms where you can move tables, chairs etc.
    • Will be sending out a survey to instructors about their interest in active classrooms.
    • Will also be sending out a survey to garner more feedback from the learning environment retreate from last June.
  • Video storage and delivery project:
    • Will be sending out a call tomorrow to review the RFP specs before finalizing.

Engineering (Erick Engelke)

  • Completing the move to our new space.
  • The entire E2 building will be out of commission for asbestos removal.
  • There was a power outage last night which turned off the cooling units.
    • Machine room switch went down as well.

Science (Paul Miskovsky)

  • Demonstrated the syllabus project to Mario Coniglio and others; in the process of doing a roadshow to demonstrate it.

Environment (Don Duff-McCracken)

  • From WAC: Some concern over the second phase of the Canadian Anti-Spam Legislation (CASL) that takes effect on July 1.

Arts (Dawn Keenan)

  • Arts is interested in what the Teaching and Learning Spaces committee learns about active classrooms.
  • Encountered a couple students who recently matriculated and didn’t get Office 365 accounts yet.
    • Request submitted to IST to set up accounts for them.

Computer Science (Lawrence Folland)

  • The Registrar’s Office is interested in accessing the exam management system that Isaac Morland developed.
  • Will discuss further with Colin Bell, but there is interest in purchasing licenses for MatterMost in our group.
  • We are live in RT now; going well so far.
  • We use a time tracking tool in CS that Daniel Allen and Jeff Voskamp have put together; shows us what jobs people are working on. If there is interest, we could make that available to others.
  • If anyone is looking for a free high school co-op student, let me know and we can potentially arrange that.

Math (Robyn Landers)

  • Some issues with students not realizing their email had been switched over to Office 365.
  • We are very interested in how the IAMNG project plays out.
    • An update will be provided by Jason Testart and the project team at a future meeting.

Next meeting

The next meeting will be held on May 25, 2017 at 1:30pm, in EC2 1021.