Darren Bondy
Secretary to the Committee
December 4, 2017
Present:
Steve Bourque (Chair), Darren Bondy (Secretary), Trevor Bain, Colin Bell, Marko Dumancic, Erick Engelke, Robyn Landers, Andrew McAlorum, Keith McGowan, Paul Miskovsky, Omar Nafees, Jason Testart
Guests:
Dave Hinton
Regrets:
Andrea Chappell, Daryl Dore, Dave Kibble, Adam Savage
Agenda
- Mailservices migration (Dave Hinton) [10 min.]
- Chair’s remarks [5 min.]
- Approval of the minutes of the meeting of November 9, 2017 [5 min.]
- Other Business [10 min.]
- Roundtable discussion – all [30 min.]
- Next CTSC Meeting
[Will be held Thursday, December 7, 2017, at 1:30 p.m., in EC2 1021.]
Mailservices migration (Dave Hinton)
- IST is beginning to migrate users off of Mailservices to deprecate some of the functionality.
- Started with academic support and it was divided into two groups:
- Those that forwarded to Connect from Mailservices
- Those that still actively use mailservices.
- Started with academic support and it was divided into two groups:
- A communication is being drafted to be sent to those that will be migrated from mailservices to Connect.
- All of their mail will be migrated into a folder (with their current folders transferred over as subfolders) on their Connect account.
- Help documentation will be available for setting up/how to use Connect.
- Will provide a 30 day notice for migration, then reminded 48 hours prior.
- As soon as the help pages are ready we will begin the migration process.
Chair’s Remarks (Steven Bourque)
- None.
Approval of the minutes of the previous meeting
The minutes from the previous meeting were accepted as distributed.
Other Business
Cost of virtual machines (VMs)
- Engineering inquired about the cost of creating VM’s to help with their internal planning.
- IST has the ability to create non-resource intensive VMs for faculties/departments at no cost to the constituencies but it would be beneficial to understand the actual cost of it.
- It is difficult to predict the actual cost of a VM but Steven Bourque will create a summary of the average cost.
- IST has the ability to create non-resource intensive VMs for faculties/departments at no cost to the constituencies but it would be beneficial to understand the actual cost of it.
Old operating systems
- Is the IST security team still scanning for old OS’s?
- Depends on the exposure of the system; as we move forward the exposure is less of a problem (because they are obsolete). The Windows XP scan was important because of the significant vulnerabilities it had.
- If you would like your area scanned, the SOC team has the resources to do that, just submit a request.
OneDrive documentation:
- The Associate Dean of Computing in Math and the CSCF Director have sent a memo to faculty with advice on when to use (and not to use) OneDrive. This has led to an examination of the documentation on IST’s site.
- Peggy Day’s team will be updating the documentation based on the feedback provided by Math.
- Andrew McAlorum will be starting an Office 365 advancement project in the new year to address gaps like this.
Roundtable Reporting
Environment (Marko Dumancic)
- Experimenting on how to virtualize our environment.
Applied Health Sciences (Trevor Bain)
- A lot of interviews are being done via Skype for Business and it has been going well so far; lots of work for AHS computing to facilitate these.
Science (Paul Miskovsky)
- eValuate working well this term; some minor issues but nothing major.
- Met with the Associate Deans of all faculties to present on the online syllabus project.
- Looks like Math and Science will adopt it next term.
Library (Nick Springate for Adam Savage)
- Still working on getting staff onto the Virtual Desktop Infrastructure (VDI).
- Mix of thin clients running windows 10 1703 and it has been working well so far.
Arts (Keith McGowan)
- Went through a privacy audit; some of the issues that were flagged from that were onboarding and change management.
Client Services, IST (Andrew McAlorum)
- Shopify will be used on the webstore; faculty purchases will be able to use a credit card through ecommerce.
- Will likely be available early in the new year.
- All Adobe products (except Acrobat) will be off the webstore soon. Can be purchased through their online store (subscription based).
- Some student software purchases will be moved to Retail Services (Maple and ArcGIS) to be available in January.
Math (Robyn Landers)
- We had a link that published lab usage data; the link was broken but is fixed now.
- MathSOC has finally accepted our offer to provide them with managed OS’s to manage their services. Will be setting up virtual machines for them.
- The Math and Computer building power outage has been deferred to next summer.
Next meeting
The next meeting will be held on December 7, 2017 at 1:30pm, in EC2 1021.