Melissa Conrad
Secretary to the Committee
May 2, 2013
Present:
Dave Wallace (Chair), Melissa Conrad (Secretary), Bill Baer, Bruce Campbell, Andrea Chappell, Marko Dumancic, Erick Engelke, Bill Ince, Dawn Keenan, Dave Kibble, Robyn Landers, Paul Miskovsky, Terry Stewart, Jason Testart
Guests:
James McCarthy, Jonathan Woodcock
Regrets:
Pascal Calarco, Bob Hicks, Martin Timmerman
Agenda
- Green IT Working Group (James McCarthy 1:30-1:50pm)
- Web Accessibility Legislation (Jonathan Woodcock 1:50-2:10pm)
- Chair’s remarks, approval of the minutes of the meeting of April 18, 2013, and business arising (2:10pm-2:15pm)
- Identity Management Roadmap (2:15-2:40pm; Jason)
- IT Strategy, Enterprise Architecture, and Organize for Success update (2:40-2:50pm; Andrea Chappell, Dave Wallace, Bob Hicks)
- Updates (2:50-2:55pm; Various)
- Email (Martin Timmerman)
- Active Directory (Martin Timmerman)
- Green IT (Marko Dumancic)
- IT Security (Jason Testart)
- Campus Firewall Project (Bruce Campbell)
- Student Printing (Bill Baer)
- Other business (2:55-3:00pm)
- Next Computing Technology and Services Committee (CTSC) meeting
[Will be held Thursday, May 16, 2013, at 1:30 p.m., in Mathematics & Computing building (MC) 2018A.]
Green IT Advisory Group (GITAG) (James McCarthy)
James McCarthy, Chair of the Green IT Advisory Group (GITAG), attended CTSC to solicit input regarding what the group should focus on in the future. McCarthy noted that the terms of reference are fairly general and some more specific direction would be beneficial.
Next Steps: Based on a discussion at the meeting, it was agreed that GITAG will revitalize the terms of reference to focus more on behavioural changes. The revised document will also be shorter and more to the point. When the proposed revision is ready (sometime during the spring term) McCarthy will visit CTSC and then University Committee on Information Systems & Technology (UCIST) for approval.
Web Accessibility Legislation (Jonathan Woodcock)
Prior to the meeting, Jonathan Woodcock distributed the Web Accessibility Working Group Report.
Woodcock’s Web Accessibility Legislation presentation (PDF).
Comments from the discussion
- uWaterloo does not currently have an Accessibility for Ontarians with Disabilities Act (AODA) resource. At this time, Rose Padacz is serving as the operational lead with support from Communication and Public Affairs (CPA) and others.
- In January 2014, if we have a good plan in place and are showing good progress, and we have an active process to convert our documents, this will be acceptable.
- From a reputational stand point, the sooner we make progress, the better.
- We need to make best efforts but there are cases (such as a bouncing ball graphic) where the legislation’s “where practicable” allowance would apply.
- All groups are encouraged to have everyone who creates or maintains material online attend the related Skills for the Electronic Workplace courses.
CTSC has requested a progress update from Rose Padacz in the fall.
Chair's remarks, approval of the minutes of the meeting of April 18, 2013, and business arising
The minutes of the meeting of April 18, 2013 were approved.
Introduction to Identity Management Roadmap (Jason Testart)
Prior to the meeting, Testart reviewed his slides for the Identity Management Roadmap presentation (PDF).
“Food for thought” was discussed:
- Business processes may need to change.
- De-couple “directory service” and “workstation management”.
- What does “critical data” mean to you?
- What do you see as an alternative to the password? Where should such an alternative be used?
Testart has begun work on an outline of security architecture and the scope of the identity management effort. The scope of the identity management effort will be ready for review and discussion by CTSC at the May 30th meeting.
IT Strategy, Enterprise Architecture, and Organize for Success Initiative update (Andrea Chappell, Bob Hicks)
IT Strategic Plan (ITSP)
The ITSP is beginning to wind down in terms of the original project outline. However, activities continue in preparation for hand-off to the permanent home of these activities, and processes that will continue then.
Underway
- A short report to campus (4-pages; IT directions, as previously released, and some potential opportunities that are identified to make progress in those directions)
- A long project report (For posterity, describe project, processes, tools, deliverables, outcomes, measures, next steps, etc.)
- Map directions and potential opportunities to strategic objectives
- Complete indicator starting points; find owners, hand-off
Project transition to implementation
- Starting point for ongoing review of plan, progress updates
- Starting point for governance and how governance and federated models will be completed
- Audit of the project (Chappell main contact for now)
Enterprise Architecture
The Working Group project closure meeting has been held. The two topic areas will be handed off to Enterprise Business Intelligence (EBI).
Mission critical approval to use a vacant director position to hire a Chief Architect has been received. The recruitment process will begin soon.
Organize for Success
- An Informaiton Systems & Technology (IST)-wide update will occur on May 13th and 14th.
- The intention is to have mapping done by the end of June.
- Any “net new” positions will be posted campus-wide and externally, as appropriate.
Updates
Email (Bruce Campbell)
The revised “Guidelines for Secure Data Exchange” will be distributed to CTSC.
Active Directory (Bruce Campbell)
No update.
Green IT (Marko Dumancic)
Covered under agenda item 1.
IT Security (Jason Testart)
Covered under agenda.
Campus Firewall (Bruce Campbell)
Campbell will send out a short status update.
Student Printing (Bill Baer)
Request For Proposal (RFP) went to Procurement today.
Other business
XP Support
In April 2014, XP will no longer supported. Testart will think about a communication plan. This will be an agenda item at the next meeting.
Next meeting
The next meeting will be held on May 16, 2013, at 1:30pm, in MC 2018A.