Committee meeting - March 22, 2018

Darren Bondy
Secretary to the Committee­­­
April 2, 2018

Present: 

Steven Bourque (Chair), Darren Bondy (Secretary), Andrea Chappell, Robyn Landers, Keith McGowan, Paul Miskovsky, Omar Nafees, Jason Testart

Guests:

Don Duff-McCracken (for Marko Dumancic), Ray White (for Erick Engelke)

Regrets:

Trevor Bain, Colin Bell, Daryl Dore, Marko Dumancic, Erick Engelke, Dave Kibble, Andrew McAlorum, Adam Savage

Agenda

  1. Chair’s remarks [5 min.]
  2. Approval of the minutes of the meetings of February 22, 2018 [5 min.]
  3. Generic email request [5 min.]
  4. New cybersecurity initiatives (Jason Testart) [15 min.]
  5. Other Business [10 min.]
    • Lab usage stats follow up (Omar Nafees)
    • Implementing email recommendations (Steven Bourque)
    • Office 365 alumni update (Steven Bourque)

    • ADFS 4.0 (Steven Bourque)

  6. Roundtable discussion – all [20 min.]
  7. Next CTSC Meeting

[Will be held Thursday, April 5, 2018, at 1:30 p.m., in EC2 1021.]

Chair’s Remarks (Steven Bourque)

  • Reminder regarding membership of the email recommendations group; if I do not hear back from you in the next week I will assume the membership is fine as is.
  • Andrew McAlorum will be chairing CTSC meetings for 17 weeks while the Chair is on paternal leave.

Approval of the minutes of the previous meeting

The previous meetings minutes were accepted as distributed.

Generic email request (Steven Bourque)

Network Services in IST is requesting to use donotreply@uwaterloo.ca; the purpose of it will be to make it a null route so no email is sent to it. It would also be available for others to use since it will not receive emails anyways.

  • Members approve the use of donotreply@uwaterloo.ca

New cybersecurity initiatives (Jason Testart)

Jason Testart discussed two new cybersecurity initiatives that his team is working on.

  • Improved TLS configurations
    • The Security Operations team will be investigating the health of public facing websites. Part of that will be ensuring public facing University of Waterloo websites are https enabled.
    • Mike Patterson and his team have been tasked with framing this initiative.
  • Phishing education
    • Bruce Campbell has asked that we begin investigating the concept of a targeted phishing education campaign.
    • The idea is still in infancy but the concept would be to send fake phishing emails to certain areas to help educate the campus about this threat.
    • The initiative would be communicated thoroughly prior to launch.  

Other Business

Lab usage stats follow up

  • Omar Nafees inquired about the background of the lab usage stats request.
    • Beth Jewkes is leading a project on space utilization and is investigating the use of lab space on campus. Supported by the space planning group.

Office 365 alumni update

  • Met with Alumni regarding Office 365 email. Anyone who graduates at the Fall convocation will automatically be moved over to edu.uwaterloo.ca.
    • Before that time, any alumni still on mailservices will be moved over as well.

ADFS 4.0 (Steven Bourque)

  • We have completed testing on ADFS 2.0. It will be going into production very soon.
  • Dev servers are now available if anyone is interested in testing it; submit an RT if you are interested.

Roundtable Reporting

Math (Robyn Landers)

  • Preparing for the switch to the new Identity and Access Management system by cleaning up a large number of accounts in the “pending moves” list.
    • Two problems have been observed with expected procedures and are working Sean Mason and Dave Hinton to get it fixed.
    • We regularly send a list of in-use user IDs that is intended to prevent them from expiring in WatIAM; there is evidence that this process is not working.
    • We were also supposed to get a notification from WatIAM regarding expired/unsponsored accounts if we “own” them but some notifications are not occurring.

IT Security (Jason Testart)

  • The WatIAM upgrade has been pushed back to the week of April 9 now.
  • Two factor authentication will be made available around the same time that WatIAM is rolled out.

Instructional Technologies and Media Services (Andrea Chappell)

  • Brightspace (D2L) has developed a new user interface called Daylight; we will be moving to this interface at the end of April. Communications will be rolled out for that soon.
  • Spark board has been donated to us from Cisco for 5 years; Kooras Bookan has been working with it to determine if it will be a useful tool for teaching and learning.
  • Completed the survey of students regarding online learning; received lots of good input on that.

Arts (Keith McGowan)  

  • IST is reorganizing our SharePoint sites; still an ongoing process.

Environment (Don Duff-McCracken)  

  • Working with Sandra Laughlin and Glenn Anderson in IST regarding the Apple Device Enrollment Program.
    • You can only have one person as the point person on campus. For those interested in this program, let us know.

Next meeting

The next meeting will be held on May 3, 2018 at 1:30pm, in EC2 1021.