Committee Meeting - April 16, 2015

Darren Bondy
Secretary to the Committee
April 27, 2015

Present: 

Bruce Campbell (Chair), Darren Bondy (Secretary), Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, David Kibble, Robyn Landers, Terry Stewart, Jason Testart

Guests:

Sean Mason

Regrets:

Paul Miskovsky, Carl Nagel, Sati Singh

Agenda

  1. Authentication directions (Sean Mason) [20 min.]
  2. Chair’s remarks [5 min.]
  3. Approval of the minutes of the meeting of April 2nd, 2015 [5 min.]
  4. Long term agenda topics discussion- all [40 min.]
  5. Roundtable discussion – all [20 min.]
  1. Next CTSC Meeting

[Will be held Thursday, April 30, 2015, at 1:30 p.m., in EC2 111.]

Authentication Directions (Sean Mason)

Sean Mason attended the meeting to present on Authentication Directions. Topics included:

  • Where are we now?
  • Why use SAML?
  • Why start with an identity provider?
  • What do I need to migrate?
  • When?

View the full presentation on Authentication Directions.

Comments & discussion

  • There are some promising changes coming to role management, will this help with that?
    • This is a prerequisite for the ability to assert multiple roles for someone.
  • Will we migrate all of the CAS systems over to this?
    • The goal is to eventually retire CAS, but it will take time.

Chair’s Remarks (Bruce Campbell)

  • Erick Engelke is preparing a demo for the Asset Management project.
    • The tentative plan is that once Erick is ready, we will conduct a gap analysis.
    • With a favourable outcome of gap analysis, it will come back to this group to determine how we get the stakeholders interested in this to become the central asset management system; then discuss how to implement and support it.

Approval of the minutes of the previous meeting

The minutes from the meeting on April 2nd, were accepted as distributed.

Long term agenda discussion

Discussion was held via email about future long term agenda topics. Members were then asked to provide (via email) suggested topics that we can vote on and discuss at the next meeting.

Roundtable Reporting

Instructional Technologies and Multimedia Services, IST (Andrea Chappell)

  • We are ready to start the software investigation for the Course Evaluation project.
    • Mark Seasons has been speaking with chairs of various departments, gathering information.
  • Would like to get some input from CTSC on the Video Storage and Delivery Service project.

Environment (Marko Dumancic)

  • Environment will be the first group to go through the Privacy audit; beginning on April 27th.
  • The information request includes:
    • Copies of any policies, procedures, and process descriptions for the areas in scope;
    • Faculty of Environment organizational chart along with related administrative support areas;
    • Privacy procedures describing how personal information is collected, used, disclosed and safeguarded by the Faculty;
    • Privacy training or awareness guidelines in use by the Faculty;
    • Listing of any know privacy incidents or breaches reported to the Faculty of Environment;
    • Privacy related reports and metrics (if available);
    • Records of student information retention and disposal by Faculty members;
    • Signoffs requirements for department leaders on retention, modification, and disposal of student information;
    • Faculty of Environment orientation schedule for new faculty or staff members including a listing of new faculty members since May 2014;
    • Listing of faculty members who have left the Faculty since May 2014;
    • Listing of current Teaching Assistants;
    • Departing Faculty of Environment members sign-off checklist;
    • Copies of reference and recommendation letter requests; and
    • Additional risks or specific concerns you would like investigated by our team.

Engineering (Erick Engelke)

  • We are in the process of getting ready for next term.
  • Working on Asset Management.

Client Services, IST (Bob Hicks)

  • Getting ready to begin work on the Staff Portal; Marilyn Thompson is on board as the executive sponsor. Natasha Jennings and Andrew McAlorum will be leading this project.

Computer Science (Bill Ince)

  • 7 subnets are on default deny now.
  • Computer Science would like to keep their cs.uwaterloo.ca URL but everyone else was required to switch when they moved over to the WCMS for consistency; it went to WAC and they recommended against it and it is now going to web steering.
  • What do we do about client developed systems that have become essential, without provision for ongoing support? When a system is developed by a student, but then the student leaves, how can we support it? At some point there is a limit to what we can support.

Arts (Dawn Keenan)

  • We received a request from Finance asking for data dating back to the 1990’s about what technical assets we have in Arts; what is still in use, surplus and retired.
  • Construction on Hagey Hall for a new Arts Student Space will begin in the first week of May. Some routes on campus could be blocked during construction.
  • Our move to the new space in PAS might happen sometime at the end of April or mid-May.
  • Follow up re: our plans to upgrade our public Mac labs; initial assessment is that we should be able to move to Yosemite.
  • Will be sending 3 staff members to the Mac Administrative Conference at Penn St. in the summer.

Next meeting

The next meeting will be held on April 30, 2015 at 1:30pm, in EC2 111.