Committee Meeting - May 14, 2015

Darren Bondy
Secretary to the Committee
May 19, 2015

Present: 

Bruce Campbell (Chair), Darren Bondy (Secretary), Andrea Chappell, Marko Dumancic, Erick Engelke, Bob Hicks, Dawn Keenan, Dave Kibble, Robyn Landers, Terry Stewart, Jason Testart

Guests:

Trevor Bain

Regrets:

Bill Ince, Paul Miskovsky, Carl Nagel, Sati Singh

Agenda

  1. Enabling “Lync Lite” (minus enterprise voice features) for users (Trevor Bain) [30 min.]
  2. Chair’s remarks [5 min.]
  3. Approval of the minutes of the meeting of April 30, 2015 [5 min.]
  4. Long term agenda topics discussion – next steps [30 min.]
  5. Roundtable discussion – all [20 min.]
  1. Next CTSC Meeting

[Will be held Thursday, May 28, 2015, at 1:30 p.m., in EC2 111.]

Enabling “Lync Lite” for users (Trevor Bain)

Trevor Bain attended the meeting to present on Lync Lite. Topics included:

  • What is Lync?
  • What is Lync “Lite”?
  • Requirements for IST Support
  • When is it available?

View the full presentation on Enabling "Lync Lite".

Chair’s Remarks (Bruce Campbell)

  • Attended the Executive Council retreat last week.

Approval of the minutes of the previous meeting

The minutes from the meeting on April 30th, were accepted as distributed.

Long term agenda discussion – next steps

  • Prioritized the agenda topics at last meeting.
  • For each of the top 6 topics we need to determine:
    • Champion/sponsor
    • Presenter(s)
    • Frame the discussion; what do we want out of the topic? We need deliverables and expectations.
  • The “Software Development” topic was the most popular; Dave Kibble will work with Bill Ince to frame the discussion and identify the above criteria.
  • Bob Hicks will speak to Andrew McAlorum about bringing the “WCMS Feature Request List” to the CTSC meeting on May 28th.

Roundtable Reporting

Arts (Dawn Keenan)

  • We are hoping to try eValuate as a pilot during the summer term; details are to be determined.
  • The Mac lab upgrades are complete at the Waterloo campus; expecting to upgrade the Stratford campus sometime over the next few months.
  • SCCM – we are working on automating reports on software that has failed, so we will be fully aware to trouble shoot more effectively.

Portfolio Management, IST (Dave Kibble)

  • Attended the University of Windsor’s Technology Day last week; very similar to our WatITis conference.
    • They have agreed to send the slides from their presentations.

Math (Robyn Landers)

  • We have migrated to the new NetApp for Undergrad; hoping to do the Research environment next week.

IT Security (Jason Testart)

  • Firewall is progressing.
  • WatIAM program is progressing; trying to determine what we are looking at for a data repository and we have been discussing with vendors before we put out an RFP.

Instructional Technology & Multimedia Services (Andrea Chappell)

  • Video storage and delivery project: sent out a set of questions to the CUCCIO group.
  • If you have any questions about the recent LEARN outage please contact Andrea Chappell.

Environment (Marko Dumancic)

  • FORE continues to be a discussion topic in our area; talking about setting up some training sessions for researchers to try to get them past the frustrating aspects of it.
  • Faculty members were unhappy with some of the enrollment numbers they were getting from IAP; there are discrepancies between IAP’s list and the actual class list.

Engineering (Erick Engelke)

  • Firewall migration is progressing.
  • Sharing some of our technology with other groups:
    • Sharing group creation for SharePoint with IST.
    • Sharing our 31 digit account number verifier with Human Resources.
  • Have done a fair amount of work on the Asset Management project.
    • Development server meets all the criteria provided.
    • Building the production device.
    • Created an introduction video.
    • Will need to conduct a gap analysis still.
  • Have replaced using SharePoint with OwnCloud recently in some places; some users find it easier to work with.  

Client Services, IST (Bob Hicks)

  • Email has been sent out about a Windows 10 seminar that Microsoft will be doing in June.
  • IST has been asked to take on support of a couple other services:
    • Digital Asset Management Services
    • Absence Management system
      • Kevin Paxman created the program and maintains it on his own time.
      • If it passes the upcoming security scan, IST has been asked to support it until an alternative is implemented.

Next meeting

The next meeting will be held on May 28, 2015 at 1:30pm, in EC2 111.