Committee Meeting - June 11, 2015

Darren Bondy
Secretary to the Committee
June 17, 2015

Present:

Bruce Campbell (Chair), Darren Bondy (Secretary), Steven Bourque, Andrea Chappell, Erick Engelke, Bob Hicks, Bill Ince, Dawn Keenan, Dave Kibble, Robyn Landers, Carl Nagel, Terry Stewart, Jason Testart

Regrets:

Marko Dumancic, Paul Miskovsky, Sati Singh

Agenda

  1. Chair’s remarks [5 min.]
  2. Approval of the minutes of the meeting of May 28, 2015 [5 min.]
  3. Video Storage and Delivery project overview (Andrea Chappell) [5 min.]
  4. Independent building routers and fibre diversity – risk discussion (Bruce Campbell, Steve Bourque) [20 min.]
  5. Software development topic discussion – all [20 min.]
  6. Roundtable discussion – all [20 min.]
  1. Next CTSC Meeting

[Will be held Thursday, June 25, 2015, at 1:30 p.m., in EC2 111.]

Chair’s Remarks (Bruce Campbell)

  • No remarks

Approval of the minutes of the previous meeting

The minutes from the meeting on May 28, 2015, were accepted as distributed.

Video Storage and Delivery project overview (Andrea Chappell)

Andrea Chappell provided a brief overview of the Video Storage and Delivery project (PDF).

  • Those interested in working on this project can contact Andrea Chappell.

Independent building routers and fibre diversity – risk discussion

Steve Bourque and Bruce Campbell discussed the Independent Building Routers and Fibre Diversity (PDF).

  • As outlined in the above document, the risks associated with delaying are very low and unlikely to happen.
  • CTSC members agree that the “identified risks are acceptable until the campus wide building routers are implemented, the diverse fibre paths are installed and the remaining networks and buildings are logically separated."
  • This item will go to UCIST for their approval as well, then Campbell will report back to the audit committee.

Software Development topic discussion

  • There will be a more detailed discussion about this topic at the next meeting.
  • Erick Engelke, Bill Ince and Dave Kibble will meet to prepare this discussion topic.

Roundtable Reporting

Technology Integrated Services, IST (Steve Bourque)

  • Investigating the impact on grey listing and how effective it is; will bring this topic to a future CTSC meeting.

Engineering (Erick Engelke)

  • Asset management project is moving along; the Library, Engineering and Science have begun using it.
  • We have decided not to go with uPrint for our printing needs and will continue to use the faculty printing solution; will be integrating the use of Watcards for printing but there is no timetable for that yet.

Client Services, IST (Bob Hicks)

  • Pat Lafranier and Jim Marshall will be retiring at the end of the month; Barb Yantha from the Faculty of Arts will be joining IST in Jim’s role next month.
  • Worked on an OLA for the WCMS in the Library and the process went quite well; will be a useful resource to use as a template for future OLAs.
  • There was a Windows 10 seminar on Wednesday; very informative presentation.

Arts (Dawn Keenan)

  • Will need to find a replacement for our Admin Coordinator (Barb Yantha).
  • An interim Associate Dean for computing will be appointed as Bob Park is taking a sabbatical.
  • There is a building leak in the Modern Languages building that is affecting a room where some of our equipment is stored; Plant Ops is working on a fix.

Math (Robyn Landers)

  • Have yet to complete the NetApp transition
  • May not be possible to have the switch to MapleTA completed by the Fall term; there have been some complications between D2L and MapleTA.
  • The new Dean of Math will begin in July. 
  • Finance is now asking Math about old asset inventory.  

Library (Carl Nagel)

  • Will be migrating the Primo servers over to IST on Sunday, June 14th.
  • Interviewing for the position of Head of Digital Initiatives.

Applied Health Sciences (Terry Stewart)

  • Signed an OLA for support of Exchange in the Faculty; may be useful as a template for other faculties.

Other Business

Retirees keeping their email address

  • As of now, when someone retires, their email address gets deactivated.
  • If the department requests that it remain active, we continue to provide it.
  • Should we continue to allow retirees to have a @uwaterloo.ca domain? Should we use an alternate domain to establish the difference between retiree and active staff/faculty?
    • Jason Testart has been investigating this topic as part of the IDAM project and will bring it back to CTSC at a future meeting.
    • This discussion will also go to UCIST in the future.

Next meeting

The next meeting will be held on June 25, 2015 at 1:30pm, in EC2 111.