Academic deadlines and events

Academic term deadlines

Table of academic term deadlines
Terms and Deadlines Winter 2017
January 1 - April 30
Spring 2017
May 1 - August 31
Fall 2017
September 1 - December 31
Graduate Open Class Enrolment Begins November 29 (T) March 27 (M) July 25 (T)
Term Begins January 1 (U) May 1 (M) September 1 (F)
Co-operative Work Term Begins January 2 (M) May 1 (M) September 5 (T)
Classes Begin January 3 (T) May 1 (M) September 7 (Th)
100% Tuition Refund Deadline January 23 (M) May 19 (F) TBA
Graduate Open Class Enrolment Ends February 1 (W) May 28 (U) September 30 (S)
Registration/Enrolment Closes - Last day for students to pay fees/enrol or change status February 1 (W) June 30 (F) November 1 (W)
Government Reporting Date February 1 (W) June 30 (F) November 1 (W)
Study Days February 20-24 (M-F) N/A October 10, 11 (T, W)
50% Tuition Refund Deadline February 21 (T) June 16 (F) TBA
Convocation N/A June 13-17 (T-S) October 20, 21 (F, S)
Classes End April 3 (M) July 25 (T) December 4 (M)
Make-up Day(s) for in-term holidays and Study Days N/A May 23 (T) October 12, 13 (Th, F)
Pre-Examination Study Days April 4-6 (T-Th) July 26, 27 (W, Th) December 5, 6 (T, W)
On-Campus Examinations Begin April 7 (F) July 28 (F) December 7 (Th)
Online Class Examination Days April 7, 8 (F, S) July 28, 29 (F, S) December 8, 9 (F, S)
On-Campus Examinations End April 25 (T) August 11 (F) December 21 (Th)
Co-operative Work Term Ends April 28 (F) August 25 (F) December 22 (F)
Program Completion Deadline for Convocation (see below) Spring Convocation
April 30 (U)
Fall Convocation
August 31 (Th)
Spring Convocation
April 30, 2018 (M)
Grades available on Quest May 1 (M) September 1 (F) January 1 (M)

Note: For information on payment instructions and graduate student fees please refer to the Finance website.

Deadlines for submission of the Graduate studies intention to graduate/program completion form to the Graduate Studies Office (GSO) are:  

Table of convocation ceremonies and deadlines
Convocation ceremony Deadline
Spring Convocation
(June)
April 30 - for students degree completing in the Fall (Sept-Dec) and Winter (Jan-April) terms
Fall Convocation
(October)
August 31 - for students degree completing in the Spring (May-Aug) term

Note:

  1. Students who have completed all program requirements must submit the Graduate studies intention to graduate/program completion form to their department to initiate a formal review and verification of their program completion status and approval to graduate. Once approved by the department the form will be submitted to the GSO for completion processing.
  2. Receipt of this completed form (in the GSO) by the deadline indicated above, acknowledges a student's intention to graduate and completion of all degree requirements (for programs with a thesis, completion includes submission and approval from the GSO of the thesis in UWSpace).
  3. The completion, degree, and convocation dates will appear on student academic records/transcripts.

Full Convocation information is available through the Graduate Studies Office website.

Holidays

Table of holidays
Holidays Winter 2017 Spring 2017 Fall 2017
New Year's Day January 2 (M) N/A N/A
Family Day February 20 (M) N/A N/A
Good Friday April 14 (F) N/A N/A
Victoria Day N/A May 22 (M) N/A
Canada Day N/A July 3 (M) N/A
Civic Holiday N/A August 7 (M) N/A
Labour Day N/A N/A September 4 (M)
Thanksgiving Day N/A N/A October 9 (M)
Closure for the Holiday Season N/A N/A December 25-29 (M-F)

Note: Some University departments may be open for limited service on these days.

Mid-term study break

A mid-term break (e.g., Winter Reading Week) is intended to act as a pause for students in an academic term, to reflect upon and catch up on their term’s work to date and, as necessary, prepare for any upcoming mid-term assignments and assessments.

During this pause, there are to be no scheduled meetings or assignments for students (e.g., classes, labs, tutorials, seminars, exams, TA-related work). While exceptions may exist (e.g., co-operative employment interviews, clinical rotations, PhD comprehensive exams, graduate thesis defenses), the pause applies to meetings involving both undergraduate and graduate students.

Deadlines for student submissions will not be scheduled during the break. Student services such as student advising support, Health Services, Counselling Services, the library, and residences are expected to continue to provide service.

The above terms of reference are not meant to include responsibilities associated with graduate students in their roles as research assistants or in any other employment capacity (excluding TA-related work as mentioned above) with the university. In these situations, students and employers should clarify their mutual expectations concerning work-related responsibilities during the mid-term break.

University of Waterloo Committees and meeting dates

Legend

Table of abbreviations
Key Description
(M) Monday
(T) Tuesday
(W) Wednesday
(Th) Thursday
(F) Friday
(S) Saturday
(U) Sunday
(TBA) To be announced
(N/A) Not applicable