Academic deadlines and events

Academic term deadlines

Table of academic term deadlines
Terms and Deadlines Winter 2018
January 1 - April 30
Spring 2018
May 1 - August 31
Fall 2018
September 1 - December 31
Graduate Open Class Enrolment Begins November 29 (W) March 27 (T)  TBA
Term Begins January 1 (M) May 1 (T) September 1 (S)
Co-operative Work Term Begins January 2 (T) May 1 (T) TBA
Classes Begin January 3 (W) May 1 (T) TBA
100% Tuition Refund Deadline January 23 (T) May 22 (T) TBA
Graduate Open Class Enrolment Ends January 30 (T)* May 28 (M)* TBA
Registration/Enrolment Closes - Last day for students to pay fees/enrol or change status February 1 (Th) June 30 (S) TBA
Government Reporting Date February 1 (Th) June 30 (S) November 1 (Th)
Study Days  February 19-23 (M-F) N/A TBA
50% Tuition Refund Deadline February 20 (T) June 19 (T) TBA
Convocation N/A June 12-16 (T-S) TBA
Classes End April 4 (W) July 25 (W) TBA
Make-up Day(s) for in-term holidays and Study Days April 4 (W) May 22 (T), July 25 (W) TBA
Pre-Examination Study Days April 5, 6 (Th, F) July 26, 27 (Th, F) TBA
On-Campus Examinations Begin April 9 (M) July 28 (S) TBA
Online Class Examination Days April 13, 14 (F, S) July 28 (S), August 3 (F) TBA
On-Campus Examinations End April 24 (T) August 11 (S) TBA
Co-operative Work Term Ends April 27 (F) August 24 (F) TBA
Program Completion Deadline for Convocation (see below) Spring Convocation
April 30 (M)
Fall Convocation
August 31 (F)
Spring Convocation
April 30, 2019 (T)
Grades available on Quest May 1 (T) September 1 (S) January 1 (T)

*The following dates were corrected on 12/21/2017.

Note: For information on payment instructions and graduate student fees please refer to the Finance website.

Deadlines for submission of the Graduate studies intention to graduate/program completion form to Graduate Studies and Postdoctoral Affairs (GSPA) are:  

Table of convocation ceremonies and deadlines
Convocation ceremony Deadline
Spring Convocation
(June)
April 30 - for students degree completing in the Fall (Sept-Dec) and Winter (Jan-April) terms
Fall Convocation
(October)
August 31 - for students degree completing in the Spring (May-Aug) term

Note:

  1. Students who have completed all program requirements must submit the Graduate studies intention to graduate/program completion form to their department to initiate a formal review and verification of their program completion status and approval to graduate. Once approved by the department the form will be submitted to GSPA for completion processing.
  2. Receipt of this completed form (in GSPA) by the deadline indicated above, acknowledges a student's intention to graduate and completion of all degree requirements (for programs with a thesis, completion includes submission and approval from GSPA of the thesis in UWSpace).
  3. The completion, degree, and convocation dates will appear on student academic records/transcripts.

Full Convocation information is available through the Graduate Studies and Postdoctoral Affairs website.

Holidays

Table of holidays
Holidays Winter 2018 Spring 2018 Fall 2018
New Year's Day January 1 (M) N/A N/A
Family Day February 19 (M) N/A N/A
Good Friday March 30 (F) N/A N/A
Victoria Day N/A May 21 (M) N/A
Canada Day N/A July 2 (M) N/A
Civic Holiday N/A August 6 (M) N/A
Labour Day N/A N/A September 3 (M)
Thanksgiving Day N/A N/A October 8 (M)
Closure for the Holiday Season N/A N/A December 24-28, 31 (M-F, M)

Note: Some University departments may be open for limited service on these days.

Mid-term study break

A mid-term break (e.g., Winter Reading Week) is intended to act as a pause for students in an academic term, to reflect upon and catch up on their term’s work to date and, as necessary, prepare for any upcoming mid-term assignments and assessments.

During this pause, there are to be no scheduled meetings or assignments for students (e.g., classes, labs, tutorials, seminars, exams, TA-related work). While exceptions may exist (e.g., co-operative employment interviews, clinical rotations, PhD comprehensive exams, graduate thesis defenses), the pause applies to meetings involving both undergraduate and graduate students.

Deadlines for student submissions will not be scheduled during the break. Student services such as student advising support, Health Services, Counselling Services, the library, and residences are expected to continue to provide service.

The above terms of reference are not meant to include responsibilities associated with graduate students in their roles as research assistants or in any other employment capacity (excluding TA-related work as mentioned above) with the university. In these situations, students and employers should clarify their mutual expectations concerning work-related responsibilities during the mid-term break.

University of Waterloo Committees and meeting dates

Legend

Table of abbreviations
Key Description
(M) Monday
(T) Tuesday
(W) Wednesday
(Th) Thursday
(F) Friday
(S) Saturday
(U) Sunday
(TBA) To be announced
(N/A) Not applicable