Academic deadlines and events

Academic term deadlines

Table of academic term deadlines
Terms and Deadlines Fall 2018
September 1 - December 31
Winter 2019
January 1 - April 30
Spring 2019
May 1 - August 31
Graduate Open Class Enrolment Begins August 2 (Th) December 3 (M) April 1 (M)*
Term Begins September 1 (S) January 1 (T) May 1 (W)
Co-operative Work Term Begins September 4 (T) January 7 (M) May 6 (M)
Classes Begin September 6 (Th) January 7 (M) May 6 (M)
100% Tuition Refund Deadline September 26 (W) January 25 (F) May 24 (F)
Graduate Open Class Enrolment Ends September 26 (W) January 27 (U) May 26 (U)*
Mid-Term Study Break October 9, 10 (T, W) February 19-22 (T-F) N/A
Make-up Day(s) for in-term holidays and Mid-Term Study Break October 11, 12 (Th, F), December 3 (M) N/A July 2 (T), July 29 (M), July 30 (T)
50% Tuition Refund Deadline October 24 (W) February 15 (F) June 21 (F)
Convocation October 26, 27 (F, S) N/A June 11-15 (T-S)
Government Reporting Date November 1 (Th) February 1 (F) June 30 (U)
Classes End December 3 (M) April 5 (F) July 30 (T)
Pre-Examination Study Days December 4, 5 (T, W) April 8, 9 (M, T) July 31 - August 1 (W-Th)
On-Campus Examinations Begin December 6 (Th) April 10 (W) August 2 (F)
Online Class Examination Days December 7, 8 (F, S) April 12, 13 (F, S) August 2 (F), August 10 (S)
On-Campus Examinations End December 21 (F) April 27 (S) August 16 (F)
Co-operative Work Term Ends December 21 (F) April 26 (F) August 23 (F)
Program Completion Deadline for Convocation (see below) Spring Convocation
April 30, 2019 (T)
Spring Convocation
April 30 (T)
Fall Convocation
August 31 (S)
Grades available on Quest December 22 (S) April 28 (U) August 17 (S)*

*The following dates were added on 09/11/2018.

Notes:

  1. For information on payment instructions and graduate student fees please refer to the Finance website.
  2. Graduate students who are not fee arranged and have enrolled in classes will have their classes dropped at the end of the third week of classes (end of open enrolment).
  3. Students who are not fee arranged will have their enrolment lapse and must apply to re-enter the program.

Effective June 2018, graduate students apply for graduation in Quest one month prior to their expected program completion.

Notes:

  1. Students must remain enrolled and fee arranged until their final degree requirements are completed. For programs with a thesis, completion includes submission and approval from Graduate Studies and Postdoctoral Affairs of the thesis in UWSpace.
  2. Faculties and/or departments and schools will verify degree completion.
  3. Graduate students are notified of degree completion approval by Graduate Studies and Postdoctoral Affairs. 
  4. The completion, degree, and convocation dates will appear on student academic records/transcripts.

Full Convocation information is available through the Graduate Studies and Postdoctoral Affairs website.

Holidays

Table of holidays
Holidays Fall 2018 Winter 2019 Spring 2019
Labour Day September 3 (M) N/A N/A
Thanksgiving Day October 8 (M) N/A N/A
Closure for the Holiday Season December 24-28, 31 (M-F, M) N/A N/A
New Year's Day N/A January 1 (T) N/A
Family Day N/A February 18 (M) N/A
Good Friday N/A April 19 (F) N/A
Victoria Day N/A N/A May 20 (M)
Canada Day N/A N/A July 1 (M)
Civic Holiday N/A N/A August 5 (M)

Note: Some University departments may be open for limited service on these days.

Mid-term study break

A mid-term break (e.g., Winter Reading Week) is intended to act as a pause for students in an academic term, to reflect upon and catch up on their term’s work to date and, as necessary, prepare for any upcoming mid-term assignments and assessments.

During this pause, there are to be no scheduled meetings or assignments for students (e.g., classes, labs, tutorials, seminars, exams, TA-related work). While exceptions may exist (e.g., co-operative employment interviews, clinical rotations, PhD comprehensive exams, graduate thesis defenses), the pause applies to meetings involving both undergraduate and graduate students.

Deadlines for student submissions will not be scheduled during the break. Student services such as student advising support, Health Services, Counselling Services, the library, and residences are expected to continue to provide service.

The above terms of reference are not meant to include responsibilities associated with graduate students in their roles as research assistants or in any other employment capacity (excluding TA-related work as mentioned above) with the university. In these situations, students and employers should clarify their mutual expectations concerning work-related responsibilities during the mid-term break.

University of Waterloo Committees and meeting dates

Legend

Table of abbreviations
Key Description
(M) Monday
(T) Tuesday
(W) Wednesday
(Th) Thursday
(F) Friday
(S) Saturday
(U) Sunday
(TBA) To be announced
(N/A) Not applicable