Librarian, Special Collections & Archives

Term: 14-months

(USG 9 - 11)


The University of Waterloo Library is seeking a Librarian or Archivist to join the University of Waterloo Library. Reporting to the Head, Special Collections & Archives, the Librarian works collaboratively to appraise, organize, arrange, describe and provide access to the Library’s literary and historical archival collections. The primary location for this position is the Dana Porter Library in Waterloo. This is a 14-month contract position.

About the University of Waterloo:

The University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. With more than 41,000 students, we are home to the world's largest co-op education talent pipeline, to game-changing research and technology, and to an unmatched entrepreneurial culture. Together, these create partnerships and solutions to tackle today’s and tomorrow’s challenges. Find out more at the University of Waterloo website.


For a full job description see: Librarian, Special Collections & Archives (PDF)

The successful candidate will:

  • Perform archival work related to the accessioning, arrangement, description, storage of and access to archival material and other records (including University records) in all formats received in the department by donation, purchase or transfer in accordance with archival principles and institutional policies, procedures and priorities
  • Work collaboratively with Special Collections & Archives staff to establish, document and implement processing procedures necessary to maintain intellectual and physical control of holdings
  • Analyze and evaluate the use, condition and conservation requirements of archival material, including the preservation needs of media requiring specialized treatment and participates in initiatives to convert or migrate media to appropriate preservation format
  • Liaise with Metadata & Cataloguing staff to ensure newly processed fonds and collections are added to the Library catalogue and ensures that appropriate metadata is provided to facilitate online access and discoverability
  • Train and supervise the work of student workers as appropriate
  • Direct the work of Library Associates as appropriate


  • ALA-accredited Master of Library Science degree or equivalent


  1. Demonstrated experience of archival theory and practice, including relevant national and international appraisal, metadata and preservation standards and proven knowledge of Rules for Archival Description (RAD)


  1. Demonstrated ability to independently, as well as collaboratively, plan, coordinate, and implement effective workflows and projects
  2. Familiarity with copyright and its application to material in all formats
  3. Familiarity with archival description platforms (particularly AtoM and InMagic/DBTextworks)
  4. Knowledge of management of born-digital records
  5. Proven excellent communication skills, both oral and written
  6. Demonstrated ability to manage very detail-oriented processes requiring an exceptional degree of accuracy
  7. Demonstrated ability to analyze and resolve problems and to prioritize multiple tasks in an environment with frequent interruptions
  8. Proven ability to work effectively in a service-oriented environment, which values collaboration and collegiality
  9. Demonstrated ability to interact with others in a respectful and sensitive manner
  10. Intermediate skills in standard office tools such as Microsoft Word, Excel and PowerPoint
  • Asset: Experience in special collections, archives, or rare books within an academic library setting
  • Asset: Experience with information management systems

To apply:

To apply go to external opportunities at Careers at Waterloo.

Deadline for applications: For assured consideration, applications should be received by May 21, 2021.

Compensation: The salary for this position will be commensurate with experience and qualifications within the University Support Group (USG) level 9-11 salary range. Hiring range: $63,106 - $93,788

Additional information: We welcome interested candidates to connect directly with Nick Richbell, Head, Special Collections & Archives, to learn more about this exciting position. Nick may be reached at +1-519-888-4567 ext. 42445 or by email at

Employment equity: The University respects, appreciates and encourages diversity. We invite applications from all interested applicants. Citizens and Permanent Residents of Canada will be given priority.

Acknowledgment of traditional territory:

We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River.