Consultations & Evaluations
- Work term consultations
- Student work term performance evaluations
- Employer work report evaluations
- Return-to-campus interview with student advisor
Consultations are confidential between you and your student advisor.
The Co-operative Education student advisor is your primary contact once you are hired for a work term. That student advisor remains your primary contact until you're hired for another work term, at which point you may be matched to a new student advisor.
- conduct work term consultations with students,
- provide guidance on achieving work term success,
- have expertise in their employers and geographic area
- are located in cities throughout Ontario and elsewhere.
You will likely work with several student advisors during the years you are in the co-op system, and in each case will be able to draw on their knowledge of your particular employers.
During the middle two months of your work term, between weeks seven to 12, your student advisor will consult with you:
- in person
- via email, or
- over the telephone.
Work term consultations:
- May be conducted in the last month of the term under unusual circumstances
- In-person consultations last about half an hour
- Not every student will receive a consultation.
Purpose of work term consultation
From the point of view of the student advisor, to:
- Monitor your performance and progress.
- Provide feedback and help you maximize your learning experience.
- Build a relationship with you and your employer
- Gain knowledge about industries and the job market
If you have questions and concerns about your work term before your work term consultation, contact your student advisor as soon as possible.
Work term consultation agenda
Not all of the topics below will be discussed at your work term consultation
- Learning objectives and goals for the work term
- Work term achievements
- Skills you have learned since the start of your work term
- Areas where you could improve your professionalism and performance
- Changes you would recommend to your workplace and what impact would they have
- Critical reflection on your learning, self-development and job satisfaction
- Strategies to maximize your learning and performance
- Strategies to network within your organization or with other contacts outside of the organization
- Further opportunities for yourself and other students
- Job market conditions
- Your long term and short term career plans
- Academic standing and courses as requirements for specific career fields
- Performance evaluation – mid-term and final
- Work report
- Returning for another term
- Return-to-campus meeting
- Non-traditional work terms– entrepreneurial, international
Your student advisors will also meet with your supervisor during the work term consultation to discuss topics such as:
- expectations of the co-op program
- work reports
- performance evaluations
- potential for hiring students again
- update on co-op and university affairs
Other questions that may be raised by your student advisor
Take some time to think about the questions. You may find it useful to review the learning objectives you set at the beginning of the term as well as your job description.
- What are some of your significant achievements on this work term?
- What accomplishments do you feel are important or are particularly proud of?
- What skills and abilities have you developed or acquired since the start of the work term.
- How have these contributed to your team’s performance?
- What work activities could you or would you do differently the next time around to improve your professionalism and performance on the job?
- What effect would these changes make to your workplace?
- What work qualities or skills do you admire or particularly respect amongst your team-mates and supervisor?
- What contribution do these qualities make to their success and the success of others?
- What changes would you make and what impact would they have?
If you want a mid-term evaluation with your employer, ask your supervisor to conduct one.
You’ll receive a formal evaluation at the end of each work term, which should then be sent to Co-operative Education. Only the end-of-term evaluation is documented by Co-operative Education.
- Remind your employer near the end of your work term to complete and submit your work term performance evaluation.
- It is your responsibility to make sure that the evaluation is submitted to Co-operative Education within two weeks of the end of your work term by email or mail.
Co-op work term longer than four months:
If you’re on a co-op term for longer than four months, an evaluation is required after each four-month period. Your co-op record must have an evaluation for every work term.
- To receive co-op credit, you must receive an evaluation of marginal or better.
- Unsatisfactory evaluations will not receive co-op credit and will be investigated by your student advisor.
- Co-operative Education awards academic credit for an official work term according to the requirements of Waterloo’s various faculties and their co-op programs.
University policy states:
- Work term evaluations must be recorded by Co-operative Education for all work terms that co-op students undertake, even if the minimum number of work term credits required for graduation has already been achieved.
- Your work term performance evaluation is confidential. Only you, your employer for the term, your student advisor, and some other CECS staff have access to your evaluation.
- The overall rating of your evaluation is released to prospective employers through JobMine during the job application process.
The University of Waterloo monitors work terms and records the employer’s evaluation of your performance. You must receive an evaluation for every work term and may not avoid recording or submitting an evaluation of your work term performance.
It’s required if you’re in Mathematics, including Math Accounting, and recommended if you’re in Applied Health Sciences, as well as Math Science/Biotechnology Accounting to have your work report evaluated by your employer, and the university.
- Employer work report evaluation for students in Mathematics
- Employer work report evaluation for students is Applied Health Sciences
You might have a return-to-campus interview in the Tatham Centre with your student advisor when you get back to campus after a work term. You'll receive an email from us on how to arrange a return-to-campus interview just before the first week of classes.
Purpose of the return-to-campus interview
- Review your work term and ensure your evaluation has been completed and submitted
- Confirm your next work term plans and your student status is up to date on JobMine.
- Verify your co-op file is complete and up-to-date.
- Answer any employment process questions you may have as you start up your next job search.
- Discuss process of arranging your own employment if that's what you plan to do.
- Review your job search strategy and discuss additional resources.
To confirm plans for your next work term, your student advisor needs to know whether or not you will:
- return to your previous employer (except if you are in Architecture). We must know this by 4:00 p.m. the business day before interviews start. See information on withdrawing from the interview process
- go though interviews
- arrange your own employment