Committee Meeting - February 19, 2015

Darren Bondy
Secretary to the Committee
March 2, 2015

Present: 

Sati Singh (Acting Chair), Darren Bondy (Secretary), Bruce Campbell, Bob Hicks, Bill Ince, Dawn Keenan, David Kibble, Robyn Landers, Carl Nagel, Sati Singh, Terry Stewart, Jason Testart

Guests:

Ray White

Regrets:

Dave Wallace (Chair), Andrea Chappell, Marko Dumancic, Erick Engelke, Paul Miskovsky

Agenda

  • Email (Bruce Campbell)
  • Active Directory (Bruce Campbell)
  • IT Security (Jason Testart)
  • IT Strategic Plan (Dave Kibble)
  1. Next CTSC Meeting

[Will be held Thursday, March 5, 2015, at 1:30 p.m., in EC2 111.]

Chair’s Remarks (Sati Singh for Dave Wallace)

  • We were scheduled to present to UCIST on the Enterprise Systems strategic plan as well as the IST Annual plan, but the meeting was cancelled and will be rescheduled at a later time.

Approval of the minutes of the previous meeting

The minutes from the meeting on February 5th, were accepted as distributed.

Administrative Tools discussion – all

A brief discussion was held on administrative tools but led into a more thorough discussion on data access.

  • It is important that we are able to access data and perform analytics on the data.
  • Need to think about things like data stewardship; who owns this data, what are the security concerns etc.
  • It is necessary to improve the information management discipline at the University.
  • Data ownership and stewardship is a grey area; people do not know who owns the data on campus.
    • The University needs to delegate stewardship and the stewards should be making decisions about how that data is used throughout the University.
  • Members of this committee, and the like, are looking to use this data to make business decisions but the stewards/administrative staff may look at it from a records management perspective.
  • Data stewards should not be just protecting the data, but instead ensuring that the right people can access it securely.
  • There needs to be governance in place for data access and data management.
    • At this time there is no framework or governance in place to define what is to be done with data access.
  • The Administrative Information Governance Committee (AIGC) was created to deal with these types of issues; unclear about when they meet, we should be asking them to look into this issue.
    • CTSC and UCIST are the groups that represents the people who actually use (and want to use) this data, so we should be letting the right group know that we need access.
  • Access to data cannot be dealt with on this level, Dave Wallace will need to bring it to Executive Council (who may direct us to the AIGC) or go directly to the AIGC.

Roundtable Reporting

Computer Science (Bill Ince)

  • The exam seating system used in CS will provide information to the Portal.
  • There was a desire to have faculty interview videos be available almost immediately after being recorded; we have since taught administrative staff how to quickly edit and process the videos to make them available online.

Library (Carl Nagel)

  • We are having difficulty getting uPrint to work for our needs; it has been a real challenge getting it to work in kiosk mode.

Math (Robyn Landers)

  • We have ordered our new NetApps and have been in communication with Bruce Campbell.
  • We had our kick off meeting regarding sharing the development of SALT (configuration management tool).

Updates

Email (Bruce Campbell)

  • Trevor Bain is working on the project documentation for the selection of a cloud email service provider.
    • Hoping to make a decision by May and have it in service in January 2016.

FORE (Bruce Campbell)

  • For those that have issues with FORE, they should be reported to Finance.
  • The person to contact in Finance would be Ann Williams-Gorrie.
  • Finance needs to drive change with FORE and they are not hearing the same complaints that IST is.
  • To report an issue with FORE, use the “Report a problem” link on the FORE page on Finance’s website. When doing so, please include the following information:
    • Date and time problem encountered
    • Report which was run
    • Description of report parameters (e.g. user class)
    • How long the report took to run, especially for performance

IT Security (Jason Testart)

IT Strategic Plan (Dave Kibble)

  • Began our annual planning exercises a few weeks ago; gathered up a list of initiatives that the directors have put together for their respective areas.
  • Reviewed initial priorities with a prioritization exercise.
  • Were scheduled to present to UCIST but the meeting was rescheduled for a later date.
    • Will report back to CTSC following our presentation to UCIST.

Next meeting

The next meeting will be held on March 5, 2015 at 1:30pm, in EC2 111.