Committee meeting - January 11, 2018

Darren Bondy
Secretary to the Committee­­­
January 16, 2018

Present: 

Andrew McAlorum (acting chair), Darren Bondy (Secretary), Trevor Bain, Colin Bell, Marko Dumancic,  Erick Engelke, Robyn Landers, Keith McGowan, Adam Savage, Jason Testart

Regrets:

Steve Bourque (Chair), Andrea Chappell, Daryl Dore, Dave Kibble, Paul Miskovsky

Agenda

  1. Chair’s remarks (Andrew McAlorum for Steven Bourque) [5 min.]
  2. *Deferred to next meeting* Approval of the minutes of the meeting of December 21, 2017 [5 min.]
  3. Identity governance (Jason Testart) [20 min.]
  4. Other Business [10 min.]
  5. Roundtable discussion – all [20 min.]
  1. Next CTSC Meeting

[Will be held Thursday, January 25, 2018, at 1:30 p.m., in EC2 1021.]

Chair’s Remarks (Andrew McAlorum for Steven Bourque)

  • The acting chair wishes everyone a happy new year and that hopefully the start of the new term is going well.
  • A reminder that the IST strategic plan website is now live.
  • We are currently working on the IST annual report which will provide some highlights from 2017.

Approval of the minutes of the previous meeting

Review of the previous meetings minutes was deferred to the next meeting.

Identity Governance

Jason Testart discussed identity governance as it pertains to WatIAM 2.0. Topics included:

  • Project update at a glance
  • Notable changes
  • Roles in Sailpoint IIQ
  • Self-service role
  • Onboarding administrator
  • Identity administrator
  • Security administrator
  • Data administrator
  • Assignment of roles
  • Task for CTSC members

View the full presentation on WatIAM 2.0: Roles and governance (PDF).

Comments and discussion:

  • A high level overview communication is being put together now.
  • Will netID be included in the new WatIAM? This is still being investigated at this point.
  • The number of people who can create new entities in WatiAM is relatively small, but will eventually get larger. Compared to current WatIAM.
    • Sailpoint is hoping to have a large number of people who can create accounts.
    • Will multiple people creating accounts cause issues with duplicate identities?
      • The entire onboarding/creation process is different in the new WatIAM so this should not be an issue.

Other Business

Printing issues with Retail Services:

  • Multiple areas having issues with the service provided by Retail Services for printing.
    • Changes to printer hardware and firmware has not been communicated properly.
    • The Associate Dean of Computing in Math will address this concern with his colleagues on UCIST.
    • Andrew McAlorum will also reach out to Ryan Jacobs, Director of Retail Services, regarding improving their communication.

Spectre and meltdown vulnerabilities

  • Vendors are releasing patches but at different times. We can only mitigate the risk by installing patches when they become available.
  • IST will send out a communication regarding the vulnerabilities.

myWaterloo discontinued

  • The security certificate expired for myWaterloo on December 27; it currently redirects to Squirrelmail.
  • The software and operating system is old and we had intended to decommission.
  • Graduate students are being move to connect accounts if they were still using mailservices.

Roundtable Reporting

Library (Adam Savage)

  • We are currently investigating zero/thin clients for the library; VMWare is no longer developing for PCIP.

Environment (Marko Dumancic)

  • Busy with the usual start of term things.
  • Had a small flood in one of our labs.

Applied Health Sciences (Trevor Bain)

  • The 2nd floor renovation of BMH is almost complete; staff/faculty that were temporarily moved to MC have moved back in now.

Information and integration management, IST (Colin Bell)

  • Quick reminder that a wiki has been set up for this group to suggest/discuss agenda topics of interest to this committee. View the CTSC wiki page.

Client Services, IST (Andrew McAlorum)

  • Currently in the project intake phase of the Office 365 advancement project.
    • We have not done a formal promotion/communication of Office 365 and Onedrive and will be starting that with this project.
  • There is a meeting coming up for the PDAG committee; each faculty has representatives on the committee. Please review your rep on the committee and ensure you have someone who is willing to participate in meetings. Some of the upcoming topics include seminar location, webcasting and membership.

Next meeting

The next meeting will be held on January 25, 2018 at 1:30pm, in EC2 1021.