Committee meeting - August 17, 2017

Darren Bondy
Secretary to the Committee­­­
August 28, 2017

Present: 

Steve Bourque (Chair), Darren Bondy (Secretary), Bill Baer, Trevor Bain, Colin Bell, Daryl Dore, Don Duff-McCracken, Erick Engelke, Lawrence Folland, Dave Kibble, Robyn Landers, Andrew McAlorum, Paul Miskovsky, Adam Savage, Jason Testart

Guests:

Joyce Barlow, Dave Hinton, Shawn Winnington-Ball

Regrets:

Andrea Chappell

Agenda

  1. AODA compliance project (Joyce Barlow, Shawn Winnington-Ball) [20 min.]
  2. Office 365 for staff/faculty (Dave Hinton) [20 min.]
  3. Chair’s remarks [5 min.]
  4. Approval of the minutes of the meeting of August 3, 2017 [5 min.]
  5. Other Business [5 min.]
  6. Roundtable discussion – all [15 min.]
  7. Next CTSC Meeting

[Will be held Thursday, August 31, 2017, at 1:30 p.m., in EC2 1021.]

AODA Compliance project (Joyce Barlow, Shawn Winnington-Ball)

Joyce Barlow and Shawn Winnington-Ball presented on the AODA compliance project. Topics included:

  • What is AODA?
  • AODA - Information and Communication Standard
  • WCAG 2.0 Level A
  • UWaterloo websites and web content
  • Initial approach
  • Scope
  • Deliverables

View the full presentation on the AODA Compliance project (PDF).

Comments & discussion

  • Does this impact all web applications that the campus uses or just public facing ones?
    • Just public facing applications.
  • The report on compliance needs to be filed by December 31, 2017.
    • There are fines involved if the report is filed late; more substantial fines if no report is filed at all (the University has filed yearly reports since 2005).
  • The Information and Communication aspect for this report will only cover IST this year.
    • Faculties and other admin support areas are welcome to do their own environmental scans of their respective departments but are not obligated to at this point.
  • Members can contact Joyce Barlow if they have any questions.

Office 365 for Staff/Faculty

Dave Hinton showed the committee the Office 365 Portal and apps that come with it, which will be available to all Faculty and staff by the end of August. Hinton also provided an update on the Office 365 project. Topics included:

  • What is Office 365
  • Timeline for Office 365 on Campus
  • Overview of the O365 services provided and who gets them
  • How we implemented O365 on campus
  • Questions

View the full presentation on the Microsoft Office 365 project (PDF).

Comments & discussion

  • Staff and faculty will not get access to an email account or Skype for Business via Office 365 (both are already provided in other ways).
  • Graduating students will have continued access to the their email account on Office365 but all other features (Office, OneDrive, etc.) will be removed from their accounts 16 months after they are last considered a student.
  • Researchers and postdoctoral researchers will have access as long as a Connect account is created for them. 

Chair’s Remarks (Steven Bourque)

  • The Chair thanks the committee for their support as he takes on official Chair duties.
  • The Chair will look for ways to make this committee more productive; including, but not limited to the standing item for faculties to bring topics to the meetings.
    • More to come on this process.
  • Daryl Dore, Director, Enterprise Systems, ERP, was introduced to the committee.

Approval of the minutes of the previous meeting

Due to time constraints, the minutes from the previous meeting have not yet been approved.

Other Business

None.

Roundtable Reporting

Due to time constraints there was no roundtable.

Next meeting

The next meeting will be held on August 31, 2017 at 1:30pm, in EC2 1021.