Committee Meeting - February 20, 2014

Darren Bondy
Secretary to the Committee
March 4, 2014

Present:

Andrea Chappell (Acting Chair), Darren Bondy (secretary), Bruce Campbell, Marko Dumancic, Erick Engelke, Bob Hicks, Robyn Landers, Paul Miskovsky, Carl Nagel, Terry Stewart, Jason Testart

Guests:

Sean Mason

Regrets:

Dave Wallace (Chair), Bill Ince, Dawn Keenan, Dave Kibble

Agenda

7. Next CTSC Meeting

[Will be held Thursday, March 6, 2014, at 1:30 p.m., in MC 2018A.]

Identity & Access Management project: Implementation & directions (Sean Mason & Jason Testart)

Sean Mason and Jason Testart presented on Identity and Access Management (IAM). The topics included:

• Roles
• Risks
• Architecture and directions
• Next steps

View the full presentation on Identity & Access Management (PDF)

Chair’s Remarks (Andrea Chappell for Dave Wallace)

• The University is working towards a planning report for Accessibility for Ontarians with Disabilities Act (AODA) compliance. This project is being led by Jonathon Woodcock, and the report should be out soon.
• IT Governance work continues with the UCIST subgroup.
  • A survey will be sent to chairs of the IT resource groups on campus, to gain more understanding of the functions of the various committees.

Approval of the minutes of the meeting of February 6, 2014

The minutes of the meeting held on February 6, 2014 were accepted as distributed.

Security Incident Notifications (Jason Testart)

Jason Testart led a discussion on the Open Proxy issue that occurred in the previous week.

• The open proxy issue was dealt with; the other issue was that the person who reported the issue sent notifications multiple times to all of IST.
• All security incidents are tracked in Request Tracker (RT) and at the end of every month, a report is distributed to the security working group.
• For any questions regarding security incident notifications or to be added to the mailing list please contact Jason Testart or Mike Patterson.

Roundtable Report –all

Environment (Marko Dumancic)

• The printer problem reported at the last meeting has been solved.
• We have created a new SharePoint site in the 2013 version; need to populate it now.

Instructional Technologies & Multimedia Services (Andrea Chappell)

• Desire2Learn will be changing over to their new continuous delivery model in April, for early adopters in June. We will be making the switch to that model in April of 2015.

Science (Paul Miskovsky)

• Continuing work on the form fillable PDF creator. It will now generate reports so that all data input into PDF will be stored in a database for future use.

Math (Robyn Landers)

• Working on the Math Service Level Agreements (SLAs) with IST. The faculty of Math has suggested breaking them into smaller SLAs as opposed to one large one.
• Work is being done to make OAT available to all of campus. For more information on how to be approved for access to OAT you can view the documents on the OAT database and ASIS and canned queries.

Updates (various)

Email (Bruce Campbell)

• There was an article in the Daily Bulletin about potentially moving student emails to the cloud.
• Investigating whether or not a Privacy & Security Impact Assessment (PSIA) is needed for this initiative; will send a follow up email with the findings.

Active Directory (Bruce Campbell)

No update

Green IT (Marko Dumancic)

No update

IT Security (Jason Testart)

No update

Next meeting

The next meeting will be held on Thursday, March 6, 2014 at 1:30pm, in MC 2018A.