Committee Meeting - October 2, 2014

Darren Bondy
Secretary to the Committee
October 14, 2014

Present: 

Dave Wallace (Chair), Darren Bondy (Secretary), Bruce Campbell, Marko Dumancic, Bob Hicks, Bill Ince, Dawn Keenan, Dave Kibble, Robyn Landers, Paul Miskovsky, Carl Nagel, Sati Singh, Terry Stewart, Jason Testart

Guests:  

Sean Mason, Ray White (for Erick Engelke)

Regrets:

Andrea Chappell, Erick Engelke

Agenda

7. Next CTSC Meeting

[Will be held Thursday, October 16, 2014, at 1:30 p.m., in MC 2018A.]

Identity & Access Management update (Sean Mason, Jason Testart)

Sean Mason presented an update on the Identity & Access Management project. A confidential discussion followed.

Chair’s Remarks

• The ad hoc Committee on Technological Innovation will be meeting at the end of October.
  • The briefing material provided to the committee members was prepared over the summer. It has been distributed to UCIST for an overview and also received some input from the President and the Provost.
• Everyone has been working hard to deal with the “Shellshock/bash” vulnerability.
  • View the plain language briefing on the Shellshock/bash vulnerability provided by Jason Testart.

Approval of the minutes of the meeting of September 4, 2014

The minutes from the meeting of September 4, 2014 were accepted as distributed.

IT Strategic Plan update (Dave Kibble)

Dave Kibble provided an update on the IT Strategic plan.

• The Portfolio Management group has been providing updates to various groups recently. They gave a Friday morning seminar last week and have also presented to UCIST.
• At UCIST, we covered the current state of the plan, the objectives, and the IT direction statements.
  • The general consensus amongst UCIST members was that all of those things are still valid.
  • Will be going back to UCIST with an inventory of projects and applications as well as a view of the future framework.
  • Will be providing UCIST a one page update/overview on Portfolio Management and Enterprise Architecture.
  • UCIST will be forming a sub group to work on their future agendas.
• We are going to be looking at some of the other criteria that we want to include in the projects list and would like to run it by this group.

Roundtable Reporting

Technology Integrated Services (TIS) (Bruce Campbell)

• We need to modernize the Oracle hardware that was purchased 6-8 years ago; this will be a total refresh of our ERP hardware.
  • Will be doing an RFP for this but it is still in the early days and we still need to go through diligence.

Environment (Marko Dumancic)

• Faculty of Environment has been moved behind the firewall and everything is good so far; no issues so far other than a couple users we did not know of have come to say they need exceptions.

Applied Health Sciences (Terry Stewart)

• VDI/RDP project is going very well.
• uPrint has been working great as well.

Science (Paul Miskovsky)

• We have been working with a project tracking software called D20; we are encouraged by the development platform and we are looking at what kind of data it has.
  • Will have more of an update at the next meeting.

Computer Science (Bill Ince)

• Still working on trying to make uPrint work for us; some MACs are working now but not Linux.
• Our NetApp, which we are due to replace, is extremely slow; it cannot handle the load.
  • Bruce Campbell noted that Jason Gorrie would be happy to discuss this issue offline.

Library (Carl Nagel)

• Through testing with uPrint it was discovered that there are some issues because the Library is a kiosk based system.
  • We met with PaperCut and worked through the various solutions.
  • Looks like we will be joining the uPrint group by the end of the term.

Arts (Dawn Keenan)

• We have set up uPrint in the PAS and Arts Lecture buildings; just need to set up release stations and do an announcement to the Arts community before we switch over the default queues.
• Have been investigating using VDI for some large use of Windows applications (specifically for students that need certain applications that they cannot get on their own computers).
  • We have been meeting with Bruce Campbell and Manfred Grisebach about what is required.

Math (Robyn Landers)

• uPrint - We want some release stations that will print something other than PDFs and Office documents.
• We have made a bit of progress on picking what subnets to put behind the firewall.
• We are working on improving the security aspects of OAT.
• A group in Math has been working on optimization parameters to work in collaboration with the Infosilem scheduling product.

Client Services, IST (Bob Hicks)

• The proposal submitted to the Provost for Lynda.com licenses was accepted; once we figure out the logistics of it, all faculty, staff and grad students will have access to Lynda.com.
• To answer a common question asked regarding IST’s pending move:
  • The CHIP and exam scanner will be moving out of MC.
• The latest version of the WCMS is going out tonight.
• The Student Portal is being rolled out in Arts this term and is going well so far.
• Will be providing an Service Level Agreement (SLA) closure report summary at a future UCIST and CTSC meeting.

Updates (various) via email

Email (Bruce Campbell)

• A Privacy & Security Impact Assessment (PSIA) is being done with Jason Testart and Karen Jack for the Student Email in the Cloud project.
  • If the PSIA comes back all good, we will bring the recommendation to UCIST.
• Testart has begun to discuss the first phase of the email security document sent out about email forgery prevention.

Next meeting

The next meeting will be held on October 16, 2014 at 1:30pm, in MC 2018A.