Wednesday, February 12, 2020

Secretariat calls for staff Board of Governors nominations

The Secretariat has issued a call for nominations for the upcoming staff representative vacancy on the Board of Governors. Nominations are requested for one member of the regular full-time staff members of the University for a term ending April 30, 2023.

At least five nominators (regular full-time staff) are required for each nomination. To be eligible to accept the nomination, the candidate be a regular full-time staff member. A brief candidate statement (100 words maximum) should be submitted with each nomination form to appear with the ballot. The candidate statement can be emailed to Emily Schroeder.

Completed nomination forms should be submitted to the Chief Returning Officer, Secretariat, Needles Hall, room 3060, no later than 3:00 p.m. on Friday, February 28.

The election is scheduled to open Thursday, March 12.

Please refer to the Secretariat website for more information on nominations and elections. Any questions relating to the above may be directed to Emily Schroeder, ext. 32749. Also, contact Emily to request copies of the nomination form, if needed.

Committee makes Office 365 email recommendation

A message from Bruce Campbell, chief information officer, Information Systems & Technology (IST)

Email services for University employees are currently hosted on an on-premises Microsoft Exchange environment, while email services for undergraduate students are hosted on the cloud-based Microsoft Office 365 environment.

Office 365 employee email investigation

As announced last June, and with the support of University Committee on Information Systems and Technology (UCIST) and the Campus Technology Services Committee (CTSC), Information Systems & Technology (IST) has explored the possibility of moving University employee email to Office 365. This included an in-depth analysis of this potential migration, a successful Information Risk Assessment, consultations with faculty and staff, and consultations with other Canadian universities.

In January, the project team delivered its report with the main recommendation that the University move forward with a staged migration of the majority of employee email to Office 365. It was also recommended that the University retain a small on-premises Exchange service, configured as an Exchange/365 hybrid deployment, to support a relatively small number of users with special requirements. The report, and its recommendations, were endorsed by UCIST and CTSC at their January 2020 meetings.

Microsoft Office 365 provides access to a robust set of productivity and collaboration tools, while continuing to provide familiar tools for email and calendaring (e.g. Outlook, webmail, smartphone clients). Additional benefits are summarized on the project website.

Migration timeline

IST expects to begin migrating academic support unit email to Office 365 in June, followed by faculties. Detailed communications to the campus will follow as planning progresses.


If you have questions in the meantime, you are welcome to contact me, or IST’s Director of Client Services Andrew McAlorum.

Conrad Grebel celebrates HeForShe impact

Students and staff pose for a group photo in front of a HeForShe banner.

This is an excerpt of an article originally published on the Conrad Grebel University College website.

Students, staff, and faculty at Conrad Grebel University College took time during their weekly Community Supper on January 22 to reflect on what HeForShe has meant for them at the University of Waterloo and in their personal lives. The HeForShe movement is “an invitation for men and people of all genders to stand in solidarity with women to create a bold, visible and united force for gender equality.” In 2014, UWaterloo was invited to be a part of the HeForShe Impact 10x10x10 campaign. This campaign involved men in positions of power (CEOs, heads of state, and university presidents) taking a stand against gender discrimination.

As part of its participation in the campaign, UWaterloo set three goals to achieve within a five year timeline. These were: to increase participation for girls in STEM outreach programs, enhance female faculty representation at the University of Waterloo, and advance women into positions that lead. At the end of the five years, the University has met, and even slightly exceeded, the criteria set for these goals. However, as Grebel faculty representative for HeForShe Paul Heidebrecht said, “there is so much left to do.”

The completion these goals presented a timely opportunity for Grebelites to speak about what HeForShe meant to them. Each of Grebel’s HeForShe faculty representatives (Paul Heidebrecht, Lowell Ewert, and Alicia Batten – whose comments were read by Ed Janzen) shared about their experiences in that position. Lowell said it is important that men are taking responsibility for the changes that need to happen. “I commend the HeForShe movement for opening up a dialogue for the ways in which power may still be used unfairly today.”

Read the rest of the article on the Conrad Grebel University College website.

Last Saturday was Fantastic

The men's basketball game was an airshow.

A message from the Office of Advancement.

Cheering fans filled the PAC on Saturday, February 8, for the 21st annual Fantastic Alumni, Faculty, Staff and Retiree Day. Thanks to everyone who rallied behind the men’s and women’s basketball teams as they faced off against the Brock Badgers.

More than 600 guests attended the event, showing their Waterloo pride in the stands and on the court during our half-time activities. The event raised more than $500 for student wellness programs and services, and Warriors fans went home with some amazing prizes.  

Congratulations to the winners of our paper airplane toss:

  • Peter Stover (BMath ’05): $500 Best Buy gift card and family photo session
  • Jay McAughey, guest of Anna McAughey (BA ’01): $500 Vision Travel gift card, Sony wireless headphones and overnight bag
  • Elahna Rolls Carson, guest of Patty Rooke Tipper (BA ’89): Homewood Suites one-night stay, hot air balloon ride and dinner for two
  • Asha Cox, guest of David Cox (BMath ’98): Manulife Vitality trial with Apple Watch, Sonos One and $300 W Store gift card
  • Derek Schipper, Chemistry staff: Samsung 65” television

Special thanks to our event partners in Athletics and Recreation, and to our affinity partner Manulife for sponsoring this event.

Link of the day

Red Hand Day

When and Where

More Feet on the Ground Mental Health Training for Students, Wednesday, February 12, 9:30 a.m., HS 2302 – Register on GoSignMeUp

Writing and Communication Centre Workshop, "Grammar Studio II: Sentence structure and punctuation," Wednesday, February 12, 10:00 a.m. to 12:00 p.m., SCH 228F.

Faculty Lunch & Learn: The Scheduling Process, Wednesday, February 12, 12:00 to 1:00 p.m., MC 5479. 

Noon Hour Concert:  Phases, Wednesday, February 12, 12:30 p.m., Conrad Grebel University Chapel.

Conrad School of Entrepreneurship and Business MBET information session, Wednesday, February 12, 12:00 p.m. to 1:00 p.m., E7 2324-2328. Register today.

Public Lecture: “Clash of the Barbarians: The Iraq War Discourse and the Problematic Representation of Political Violence in Contemporary English and Arabic Plays about Iraq,” Wednesday, February 12, 2:00 p.m. to 3:15 p.m., REN 3106B, Renison University College.

Coping Skills Seminar - Empowering Habit Change, Wednesday, February 12, 6:00 p.m., HS 2302 – Register on GoSignMeUp.

Valentine’s Day at the University Club, Thursday, February 13 and Friday, February 14, 11:30 a.m. to 2:00 p.m., University Club.

Intellectual Property Workshop Series – IP Case Study, Thursday, February 13, 12:30 p.m. to 2:00 p.m., QNC 1501.

Grad Student Community and Conversation Circle, Thursday, February 13, 3:30 p.m., NH 2419 – Register on GoSignMeUp.

Alleviating Anxiety Seminar, Thursday, February 13, 5:00 p.m., NH 2447 – Register on GoSignMeUp.

Book LaunchAdvocating for Peace: Stories from the Ottawa Office of Mennonite Central Committee, 1975-2008 By William Janzen”, Thursday February 13, 7:00 p.m. Conrad Grebel University College.

Lectures in Catholic Experience series, “The God Beat: Writing about Religion in the 21st Century,” featuring Michael Enright, Host, The Sunday Edition, CBC Radio, February 14, 7:30 p.m., Vanstone Lecture Hall, St. Jerome’s University. Please register in advance. 

Concept $5K Grant applications close, “Previously known as the Velocity Fund $5K, student teams can apply to win a $5K grant for their startup idea,” Sunday, February 16.

Grad Student Community and Conversation Circle, Thursday, February 16, 3:30 p.m., HS 1106 – Register on GoSignMeUp.

Alleviating Anxiety Seminar, Thursday, February 13, 5:00 p.m., HS 2302 – Register on GoSignMeUp.

W3 presents W5: Waterloo Women Writing With Women, a writing retreat, Wednesday, February 19, 9:00 a.m. to 4:00 p.m.

Grebel and Aha! Productions Present: Nunsense the Musical“A hilarious fundraiser show for the Grebel Fill The Table campaign”, various showtimes from February 20 to 23, Conrad Grebel University College.

NEW - QPR Mental Health Training for Faculty and Staff, Thursday, February 20, 9:30 a.m., HS 2302 – Register on GoSignMeUp.

NEW - Grad Student Community and Conversation Circle, Thursday, February 20, 3:30 p.m., NH 2419 – Register on GoSignMeUp.

NEW - FAUW Indigenization Reading Circle, February 21, 10:30 to 11:45 a.m., HH 235.

NEW - Concept by Velocity - Graduate Student Startup Fund applications open, “Apply for the chance to win $20,000 and take your research to the next level.” Monday, February 24.

NEW - Indigenous Employee Lunch, Monday, February 24, 12:00 to 1:00 p.m., HH 373.

NEW - Coping Skills Seminar - Challenging Thinking, Monday, February 24, 3:30 p.m., NH 2447– Register on GoSignMeUp.

Positions available

On this week's list from the human resources department, viewable on the UWaterloo Talent Acquisition System (iCIMS):

  • Job ID# 2020-5179 - Building Serviceperson I - Plant Operations-Building, CUPE
  • Job ID# 2020-5175 - Development Officer - Arts Advancement Office, USG 9 – 10
  • Job ID# 2020-5137 - Director, Communications and Strategic Initiatives - Inst. for Quantum Computing, USG 14
  • Job ID# 2020-5110 - Lab Instructor BME - Systems Design Engineering, USG 12
  • Job ID# 2020-5164 – Receptionist – Campus Wellness – General, USG 4
  • Job ID# 2020-5172 – Records Coordinator – Registrar, USG 5-7
  • Job ID# 2020-5174 – Records Coordinator – Registrar, USG 5-7

Internal secondment opportunities:

  • Job ID# 2020-5168 - Learning, Teaching and Instructional Design Librarian – Library, USG 9 – 11
  • Job ID# 2020-5157 - Manager, Program Development and Partnerships - Centre for Bioeng & Biotech, USG 10