Dean of Engineering Office
Carl A. Pollock Hall (CPH) 4301
519-888-4567 ext. 32718
The Dean’s Staff Advisory Committee (DSAC) exists to foster and enhance communications between the staff and the Dean of Engineering. It serves as a resource for inquiries and requests; to provide a forum for staff to have a formal voice in the operations of the Faculty; and to ensure inclusion of staff on Faculty of Engineering committees. It also provides a forum for discussing staff issues, staff working conditions, and to represent their concerns.
Engineering staff members are encouraged to provide DSAC with feedback, concerns, and suggestions through either their unit's representative or the DSAC online feedback form.
Terms of reference
The Dean’s Staff Advisory Committee (DSAC) was established in Fall 2006, following a recommendation by the Final Report of the Task Force on Staff Issues, as part of the Vision 2010 planning exercise in the Faculty of Engineering.
Frequence of meetings
The Committee meets once per term or as requested by the Dean or the Chair of DSAC. Meetings in July and August will be held at the discretion of the Committee.
The Dean’s Staff Advisory Committee consists of the Dean of Engineering and a total of twelve elected members. All regular, on-going staff are eligible to serve on DSAC. There is a nomination and election process to determine the representatives from each department or support area. The intent is to have balanced representation on the committee between administrative and technical staff.
- Dean of Engineering
- 1 each elected by each academic unit - total 8:
- Conrad Centre
- Civil & Environmental
- Electrical and Computer
- Management Sciences
- Mechanical & Mechatronics
- Systems Design
- 1 each elected by each academic support unit - total 4:
- Dean of Engineering Office
- Engineering Computing
- Engineering Machine Shop
- Engineering Undergraduate Office
- Vice-Chair (who will be back-up to the Chair and be the succeeding Chair)
- Faculty Secretary
- Ex-Officio Members:
- Executive Officer
- Faculty Administrative Officer
Term of office
Representatives are elected for two year terms with half of the terms ending each year. Terms start January 1 and end December 31. Individual staff members will normally only be allowed to sit for two consecutive two year terms.
- seeks advice from committee members on current issues
- provides comment and information on matters of interest or concern to members (and those they represent)
- may represent staff issues as raised by DSAC to Faculty and University bodies.
- the Chair presides over meetings of DSAC and conducts its business in an orderly fashion.
- the Chair establishes meeting agendas with input from the committee, ensures action items are acted upon and brings information items
- oversees the election for the Staff Performance Awards
- position moves from department to department in regular rotation
- serves as the Chair in Chair’s absence
- normally assumes the Chair following the term of Vice-Chair
- responsible for coordination of meetings and managing documentation, including agendas, minutes
- arranges follow-ups, under the direction of the Chair, as declared in committee meetings
- posts approved minutes to the Deans Staff Advisory Council website
DSAC committee members
- communicate with their areas on the activities of DSAC
- provide input and feedback
- solicit ideas from their areas
- serve on sub-committees as needed/appropriate
- act as a resource to the committee who serves as an expert, knowledgeable about an area, and available to support discussion about agenda items at the committee meetings
- may be requested to provide information about, or to present on, items of interest as appropriate.
Representation on committees
Effective September 1, 2006, staff will have 4 voting members on Engineering Faculty Assembly and Council. Members will be the Chair and Vice Chair of the Dean’s Staff Advisory Committee plus 2 members of the 10 remaining DSAC members, to be determined by the committee.
Staff members will also serve on the following Engineering Faculty Council committees:
- Engineering Faculty Council (EFC) Agenda Committee – the Chair of DSAC
- Engineering Faculty Council (EFC) Nominations Committee – one DSAC member appointed to EFC
Sub-committees of DSAC may be formed as needed. Ex-officio members may attend in an advisory capacity.
The Faculty Secretary will maintain the DSAC website to make publicly available documents related to the committee’s work.
Not within the committee’s responsibility
DSAC members do not advocate for individual staff member issues. DSAC is not intended to replace the roles and responsibilities of existing uWaterloo departments and organizations such as Human Resources, Office of Conflict Management & Human Rights Office, Staff Association, etc.
- DSAC minutes - November 9, 2016 (PDF)
- DSAC minutes - July 20, 2016 (PDF)
- DSAC minutes - March 29, 2016 (PDF)
- DSAC minutes - November 26, 2015 (PDF)
- DSAC minutes - October 22, 2015 (PDF)
- DSAC minutes - March 19, 2015 (PDF)
Dean of Engineering Outstanding Staff Performance Award guideline
This award was created based on the recommendation of the Task Force on Staff Issues as part of the Vision 2010 planning exercise to recognize outstanding job performance by staff. Many staff members make invaluable contributions to the Faculty's continued success through their excellence in teaching, research, service and leadership. The Outstanding Staff Performance Awards acknowledge and recognize their outstanding contributions to the learning and working environment in the Faculty of Engineering.
The FOE Staff awards encourage staff to aspire to excellence, reinforce the Faculty’s core values, and foster innovation in support of the Faculty’s strategic goals.
Nature of Award
- Two awards per year Faculty-wide – one for administrative staff and one for technical staff.
- All staff members who are classified as regular staff as defined under Policy 54 are eligible for these awards irrespective of their source of salary funding.
- Current members of the Dean’s Staff Advisory Committee are not eligible.
- No individual can receive the award more than once every five years.
- The DSAC Secretary will send an email notification of the nomination deadline.
- The nominations process will take place around the time of the annual staff performance reviews and the nominations are to be submitted by June 1st of each year.
- Each academic or service department will consider nominating one person for each award. Any member of the department including students, staff, faculty, co-workers, supervisors, or alumni may submit nominations to the nominee’s department head or chair for consideration.
- Any department may submit nominations for any Engineering staff member.
- Only one nomination for each category (administrative and technical) by a department may be submitted. These nominations must be put forward by the department head or chair.
- Nominations may be up to two pages in length summarizing why the individual is deserving of the award. Additional supporting documentation will not be considered.
- All nominations will be sent to the Dean for presentation to the Dean’s Staff Advisory Committee. DSAC will review the nominations and select the recipients.
Nominations will be reviewed by the Dean’s Staff Advisory Committee using the general criteria as described below.
Awards are made in recognition of excellence in professional service, administration, management, leadership or technical service which goes “above and beyond” normal performance expectations associated with the role.
Selection of award recipients will be based on performance excellence as substantiated in the nomination. Factors considered by the committee, but not limited to, include:
- Service excellence - employee’s performance and problem solving results in increased customer satisfaction for students, faculty, employees, visitors or alumni
- Quality of work - consistent performance and commitment that makes a significant contribution towards the effectiveness of the unit and Faculty
- Innovation - Initiatives resulting in increased efficiency or decreased costs to a department or the Faculty
- Planning and implementing a technology initiative which benefits student learning and/or experience
- Creative proposal or initiative resulting in a new successful program or service for a department or for the university
- Multiple and/or diversity of nominators
- Breadth of impact (who was affected and how)
Presentation of Award
- Awards will be presented by the Dean of Engineering at the Annual Faculty Dinner in the Fall. Recipients will also be recognized at the Annual Staff Appreciation Lunch in the Spring.
- The award will consist of a plaque and a gift.
- A permanent plaque will be installed in the CPH Foyer to display the names of the recipients.
- Following the awards’ presentation, recipients’ names and profiles will be publicized in Eng-E-News and other Engineering media.
Dean of Engineering Outstanding Staff Performance Award recipients
- Emily Stafford, School of Architecture
- Martin MacLeod, Engineering Computing
- Irena Baltaduonis, Electrical and Computer Engineering
- Richard Morrison, Civil and Environmental Engineering
- Ray White, Engineering Computing
- Kristen Deckert, Systems Design Engineering
- James Baleshta, Mechanical and Mechatronics Engineering
- Rosemarie Guderian, Chemical Engineering
- Rossi Ivanova, Nanotechnology Engineering
- Vicky Lawrence, Systems Design Engineering
- June Lowe, Engineering Undergrad Office
- Donna Woolcott, School of Architecture
- Robert Kraemer, Engineering Machine Shop
- Mary McColl, Electrical & Computer Engineering
- Erick Engelke, Engineering Computing
- Liz Bevan, Chemical Engineering
- Fred Bakker, Engineering Machine Shop
- Linda Richards, Dean of Enginering Office
- Terry Ridgway, Civil and Environmental Engineering
- Ken Bowman, Civil and Environmental Engineering
- Jeff Lederer, School of Architecture