The following documents must be submitted to safetyabroad@uwaterloo.ca when requesting travel approval to a high-risk destination:
1. An itinerary of the planned travel including:
- dates of travel,
- locations that will be travelled to,
- activities undertaken while at the locations,
- transportation methods taken and
- accommodations.
2. A written statement from the traveller that addresses:
- the importance/significance of the experience and/or the benefits to the University of Waterloo that will accrue through this travel (why it could not be achieved through other means),
-
the rationale for the travel to this particular location and why an alternative destination (with a Level 1 or Level 2 Government of Canada advisory level) could not be chosen and
-
previous experience at this destination and/or any other relevant travel experience.
3. For those in a faculty, a letter of support signed by both your Department Head/School Director and Faculty Dean and for those in an Academic Support Unit, a letter of support signed by both your Department Head and representative Executive Council Member, that addresses:
-
the importance/significance of the experience and/or the benefits to the University of Waterloo that will accrue through this travel (why it could not be achieved through other means),
-
the rationale for the travel to this particular location and why an alternative destination (with a Level 1 or Level 2 Government of Canada advisory level) could not be chosen and
-
why travel to this location is essential for the University of Waterloo's goals.
4. If applicable, a letter of invitation from the host institution, partner organization, etc.